A research institution's view of their role in OA mandates and policies: Using the institutional repository William J Nixon (Enlighten Repository Manager) Berlin7 Conference, Paris, 3 December 2009 With thanks to Morag Greig and the Enlighten Team

Questions for Funders and Institutions 1.How universities can help funders implement mandates 2.What the infrastructure implications are for universities 3.What the policy implications are for universities 4.How funders can help universities 5.What are the shared (and different goals) for institutions and funders

1. How universities can help funders implement mandates Providing an Institutional Repository (including PhD Theses) Minimising keystrokes for self-deposit Reporting funder outputs Implementing a publications policy [Mandates] Raising awareness about OA options [Advocacy] Providing central Open Access funds –University of Nottingham –Pilot fund at Glasgow agreed in principle

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2. What are the infrastructure implications are for universities Funder requirements need to be embedded in the research lifecycle Robust institutional systems in place –Current Research Systems –Institutional Repositories Key funding implications Faculties, Libraries and IT staff need to support the OA Mandate –OA and Copyright advice –Deposit support – too much support? –Central Funding

The Research Lifecycle Pre-AwardAwardPost-Award Stage 1: Pre-Project Stage 2: Create Project / Application Stage 3: Award Receipt Stage 4: Finance Project Initiation Stage 5: Project Management Stage 6: Project Completion

Repository: Linking Outputs to Awards JISC Funded Enrich Project at Glasgow

3. What are the policy implications Institutional [Mandate] Policy on OA –Scope and range of content –Institution, publications and copyright –Increased publicity for research Ensuring compliance with funders’ open access grant and award policies Co-ordinating OA funds –Funder block grant(s) –Institutional OA fund

Policies: Concerns of University Staff for IR Content Content –What should be provided? How? When? Copyright –Will you ask me to break © agreements? What support is available? Context –How will this data and the full text be seen and accessed? Citations –Will the open access versions be cited rather than the publisher version? Impact on citations

4. How Funders Can Help Universities Clear Open Access policies –Author pays, repository deposit, embargoes Clear guidance for researchers –What, when and where to deposit –Harmonisation of Funding Council policies Block grants for OA publishing –Wellcome Trust –Double funding issues? Mandate Synergy – virtuous circle Encourage publishers to provide OA streams with “fair pricing” Funder Information on SHERPA JULIET

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5. What are the shared and different goals? Both are –Focussed on research, impact and outputs –Rewarding research (and researchers) –Ultimately working towards Open Access Institutions want to –Increase the publicity of their research [themes] –Maximise the value of research outputs that they have in terms of the external use of bibliometric data e.g. league tables, post-2008 RAE, Research Excellence Framework

Further Information Open Access Mandates and Wellcome Trust mandates.html - Robert Kiley mandates.html Maximising and Measuring Research Impact through University and Research Funder OA Self-Archiving Mandates – Harnad, Carr et al Contact details William J Nixon,