Federal Laboratory Consortium for Technology Transfer Larry Dickens Oak Ridge National Laboratory (ORNL) Federal Laboratory Consortium (FLC) Representative & Vice Chair May 6, 2004 (865) ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer q Participation in the FLC q Oak Ridge National Laboratory (ORNL) q Perception about FLC Awards for Excellence in T2 q Former ORNL FLC Award Submission Process q Present ORNL FLC Award Submission Process q Results q Lessons Learned Agenda

Federal Laboratory Consortium for Technology Transfer q Awards q Training, Advice and Assistance q Locator Service and Clearinghouse for Requests q Publications and Materials q Peers with a Common Objective – Excellence in Technology Transfer q Advise the FLC on the Effectiveness of the Federal TT Program Why Should You Participate in the FLC?

Federal Laboratory Consortium for Technology Transfer Speaker’s Disclaimer  What has Worked in the ORNL FLC Awards Process  Share Successful Tools  Avoid Effects on Lack of Information  Not the Only or Best Way to Prepare FLC Awards Submissions  Speak Freely - Disagree or Offer Alternatives ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer q Participation in the FLC q Oak Ridge National Laboratory (ORNL) q Perception about the FLC Awards for Excellence in T2 q Former ORNL FLC Award Submission Process q Present ORNL FLC Award Submission Process q Results q Lessons Learned Agenda

Federal Laboratory Consortium for Technology Transfer  One of 9 DOE Multipurpose Laboratories  Government Owned Contractor Operated by UT-Battelle  $1B+ with ~$600M in R&D  Nation's Largest Concentration of Materials Research  Nation's Largest Energy R&D Laboratory  100+ Invention Disclosures Annually Oak Ridge National Laboratory (ORNL)

Federal Laboratory Consortium for Technology Transfer ORNL FLC Award History  1985 – 1999 (15 Years) 20 Awards for Excellence in Technology Transfer  Examination of our Internal Award Submissions Process Revealed Opportunity for Improvement ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer q Participation in the FLC q Oak Ridge National Laboratory (ORNL) q Perception about FLC Awards for Excellence in T2 q Former ORNL FLC Award Submission Process q Present ORNL FLC Award Submission Process q Results q Lessons Learned Agenda

Federal Laboratory Consortium for Technology Transfer My Perceptions About The FLC Awards for Excellence In Technology Transfer  Prestigious Award  700+ Federal Laboratories Eligible 24 Awards in Awards in Awards in 2002  Not About “Good Science” but also the Benefit  Demands Excellent Nomination ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer q Participation in the FLC q Oak Ridge National Laboratory (ORNL) q Perception about FLC Awards for Excellence in T2 q Former ORNL FLC Award Submission Process q Present ORNL FLC Award Submission Process q Results q Lessons Learned Agenda

Federal Laboratory Consortium for Technology Transfer How ORNL Submitted Nominations Prior to 2000  Call for Awards From FLC (Early October)  Forward to the Researchers  Researchers Fill Out the “FLC Awards Form”  Submit the “FLC Awards Form” to the FLC Rep  FLC Rep Sends Reviews, Signs and Transmits (Mid November) ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer Guess What?  Quality All Over the Map  Gaps in Submission Information  No Standardization  No Recruitment Effort  None Selected Nationally ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer q Participation in the FLC q Oak Ridge National Laboratory (ORNL) q Perception about FLC Awards for Excellence in T2 q Former ORNL FLC Award Submission Process q Present ORNL FLC Award Submission Process q Results q Lessons Learned Agenda

Federal Laboratory Consortium for Technology Transfer ORNL Process 2000 – Present  Prior to FLC Call for Awards, FLC Rep Notifies Researchers, TT Staff and Line Management  Request “One Pager” not the “Award Form”  R&D 100 Submissions Automatically Included  Reviewed by ORNL FLC Awards Committee  Efficient Selection and Critique Process with Minor Incremental Investment ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer Why the “One Pager”? What is Requested? 1. Technology Description and IP 2. Technology Partner (Who’s Problem Solved?) 3. Technology’s Tangible Benefits and Significance to Recipient 4. Team Members and Their Contributions ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer ORNL FLC Awards Committee  6 Volunteer Members FLC Rep (Chair) FLC Alternate Rep Researcher or Manager from each Research Directorate (Awardee) Technical Editor ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer Awards Committee Mechanics  Award Criteria Matrix Based on One Pager  Pre-Meeting with Packet for each Committee Member  Evaluated and Ranked in Private  Committee Meeting for Group Evaluation & Ranking; Work to Consensus  Top Submittals Identified for Regional Submission with Nominees Working with ORNL Technical Editor to Produce Submittals  Iterative Critique Process ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer Add a Photo of the Invention! ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer Why Submit Regionally?  Unlimited Regional Submissions  Limited to 4 National FLC Submissions  Use Regional Ranking to Determine National Submissions  Independent 4 th Review  It is a GREAT Farm System! ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer After Regional Evaluation…National Submission  Down Select to National Submissions  Refine Submissions for National  Iterative Critique and Edit Process  Two Additional Reviews  Submit Maximum Allowed (4) ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer ORNL 2003 Time Frame  May 12 – ORNL Internal Call for Regional Submissions  June 1- Regional “Official Call for Awards”  August 1– Submit to Region  August 27 – Regional Award Winners Announced  September 17 – Regional Awards Presented  October 6 – Call for National Submissions  November 14 – National Submissions Due  May 2004 – National Awards Presentation ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer ORNL 2003 Time Frame…In Other Words  Internal Request One Month Before the Regional Call  Provides One Extra Month for Solicitation and Preparation  Submissions are Down Selected Internally and Regionally  After Regional Selection Begin Work on National Submissions  Provides an Extra Month for National Preparation with no Selection Activity  Provides a Total of Five Extra Months in the Awards Process  Iterative Process Enhances Quality  Less of a “Crises Mode” ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer q Participation in the FLC q Oak Ridge National Laboratory (ORNL) q Perception about FLC Awards for Excellence in T2 q Former ORNL FLC Award Submission Process q Present ORNL FLC Award Submission Process q Results q Lessons Learned Agenda

Federal Laboratory Consortium for Technology Transfer Has This Process Made a Difference for ORNL? - National Awards -  1985 – 1999 (15 Years) 20 Awards for Excellence in Technology Transfer  2000 – Present (4 Years) 13 Awards for Excellence in Technology Transfer 4 in in in in 2001 ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer Has This Process Made a Difference for ORNL? - Southeast Region Awards -  1985 – 1999 (15 Years) None  2000 – Present (4 Years) 2 “Awards of the Year” in Technology Transfer 8 Awards for Excellence in Technology Transfer 3 Honorable Mention Excellence in Technology Transfer ORNL FLC Award Submission Process

Federal Laboratory Consortium for Technology Transfer ORNL FLC Award Submission Process I Guarantee your Scientists Enjoy Winning! FLC Awards Ceremony Burlington, Vermont

Federal Laboratory Consortium for Technology Transfer q Participation in the FLC q Oak Ridge National Laboratory (ORNL) q Perception about FLC Awards for Excellence in T2 q Former ORNL FLC Award Submission Process q Present ORNL FLC Award Submission Process q Results q Lessons Learned Agenda

Federal Laboratory Consortium for Technology Transfer In Closing…Lessons Learned  More Process Participants = More Submissions  Researchers Receptive to “One Pager”  Process Standardization has Increased Nomination Quality and Award Rate  Technical Editor Invaluable  Regional Submission Provides Independent Review  Get Ahead of the Official Call for Awards  More Award Winners = Increased Participation ORNL FLC Award Submission Process