1 Evaluation Reviews and Reevaluations Macomb ISD Special Education Management Services August, 2006

2 Reevaluation  Is specified in IDEA 2004 –(P.L of 2004)  Section 614. “Evaluations, Eligibility Determinations, IEPs and Educational Placements  Michigan Law no longer has the 3 Year Reevaluation rule as before

3 When Are Re-evaluations Done?  When District determines it is needed by: –Educational or related service needs, including –Improved achievement and functional performance of student  When requested by: –Child’s Parent, or Teacher  At least once every 3 years  Not more than once/year unless agreed upon

4 Before a Reevaluation  An Evaluation Review Team (ERT) is established to:  Review student data already available  Discuss and answers specific questions  Determine an Evaluation Review Plan  Get signed agreement from parents

5 Who Participates on ER Team  The IEP Team: –Student (when appropriate) –Parents –District Rep/Designee –General Education Teacher –Special Ed Teacher/Related Service Provider –Person who can explain instructional implications of evaluation results  Other Qualified Professionals  ER process does not have to be a meeting

6 Evaluation Review Team (ERT): When Is It Needed  Before Initial Evaluation (if appropriate)  Before Reevaluation  Before Changing Eligibility Category  Before Termination of Eligibility

7 What’s Reviewed To Plan for Reevaluation  At Least: –Evaluations/Information provided by Parent –Current Classroom-based Assessments and Observations –Local or State Assessment Data  Other Existing Data  Optional: Description of Data Reviewed

8 Key Planning Points  Initial Evaluations still require Michigan MET Procedures.  Evaluation Review Form Requires: –Description of Additional Data needed –If No Additional Data is needed, indicate NONE for each discussion item  Then….assessments and other evaluations are administered to get data needed

9 The ER Team Recommends One Item at a Time…  What additional data is needed to determine: –Whether Child Is/Continues with a Disability –Child’s Educational Needs –Child’s Present Levels of Academic Performance and Related Developmental Needs –And……..

10 The ER Team Recommends  Whether any additions or modifications to special education and related services are needed… –To meet the measurable annual goals of the IEP and… –To participate in the general curriculum (as appropriate)

11 ER Timeline  Also Suggested that: –ER Team sets anticipated completion date of any recommended assessments.

12 If NO New Data is Needed  Record rationale for ER team decision  Signed Parent Consent is required even if no further assessments are needed  Highlight Parent right to request assessment

13 Signed Parent Consent  Initial Evaluations (if ER is appropriate): –Parent signs Evaluation Review Form AND Initial Evaluation Consent Form  Reevaluations (ER is required): –Parent signs Evaluation Review Form, even if the plan calls for NO assessments.  Temporary Placement Evaluation (Best Practice): –Parent signs Evaluation Review Form AND the Prior Enrollment in Special Education Form

14 Parent Consent for Re-evaluation is Not Needed When…  District reasonably tried to get consent, but  Parent failed to respond  Clearly document efforts to get parent consent

15 Notice Includes…  Right of parent to request assessments, however … –District is not required to do assessments unless asked by parents.  Copy of Parent Rights and Due Process:  Short or  Long Version Indication that MET is required for Initial IEP, Change of Impairment, or Parent Request Indication that MET is required for Initial IEP, Change of Impairment, or Parent Request

16 Parent Contact  Remember: “Information (in many cases) Prevents Misunderstanding”  Identify the Primary Communicator with parents, and their telephone number  Get Parent Signature, Printed Name and Date

17 Frequently Asked Questions About Evaluation Review Responses are from the Michigan Office of Special Education and Early Intervention Services (revised - February, 2004)

18 Q:Must district notify parent if the Evaluation Review determines that no further testing is needed? A: YES. The district must inform the parent about that determination and the reasons for it, and about the parent’s right to request a reevaluation to determine whether the student continues to be a student with a disability. Federal Authority: 34 CFR §

19 Q: Is an Evaluation Review required for an initial evaluation? A: NO. An Evaluation Review is optional, but may be used “as appropriate” for an initial evaluation. Federal Authority: 34 CFR §

20 Q: What is the exact date that "resets the clock” on a reevaluation? A: An evaluation review or reevaluation date does not set or reset the clock. The 36-month "clock" resets on the date of the Reevaluation IEP. Federal Authority: 34 CFR §

21 Q: Must district always complete an evaluation by a MET when an IEP determines that student is no longer eligible for special education? A: NO. An Evaluation Review is not required prior to graduation with a regular high school diploma or when student exceeds the age of eligibility. If student is exiting from special education programs & services, but continuing in general education, an evaluation by a MET is required if determined necessary by the Evaluation Review, or if the parent requests a reevaluation of the disability. Federal Authority: 34 CFR §

22 Q: Is there a minimum timeline between when the Evaluation Review is completed and the completion of reevaluation IEP? A: NO. A Timeline is not mentioned in IDEA Federal Authority: 34 CFR §

23 Q: When considering a change of disability can Evaluation Review determine that an evaluation by a MET is not required? A: NO. To change the disability of a student an evaluation by a MET is required as defined in Michigan Rules applicable to the disability. State Authority: R –

24 Our District’s Key ER Policies 1. Your Text Here 2. Your Text Here 3. Your Text Here 4. Your Text Here 5. Your Text Here 6. Your Text Here 7. Your Text Here

25 Our District’s ER Form Copies:  Original To: __________________  Copy 1 To: __________________  Copy 2 To: __________________  Copy 3 To: __________________  Copy 4 To: __________________

26 Questions?