Allen Independent School District Project Kids 2015

Allen Independent School District Project Kids 2015 Tuesday, January 13, 2015 Allen ISD Administration Building 6:00 p.m. – 9:00 p.m. Snack Supper at 6 p.m. Meeting Begins at 6:20 p.m. Facilitator: Michelle Hughes, TM Strategy & Design Group Allen Independent School District Project Kids 2015

Allen ISD Mission. . . Allen ISD cultivates innovation in education that empowers every learner to realize his or her full potential. 6:20 – 6:25 Dr. Lance Hindt Dr. Hindt acknowledges Board members present and introduces Julie Kerr and Chris Caplinger

Project Kids Co-Chairs Christine Caplinger & Julie Kerr 6:20 – 6:25 Julie & Chris greet group

Your Task Cycle for Tonight. . . Purpose of Project Kids 2015: Collaborative development of a bond referendum recommendation for presentation to the Allen ISD Board of Trustees and ultimately to the Allen ISD community in November 2015 6:25 – 6:30 Review task cycle purpose and outcomes only. Go to next slide for outcomes

Outcomes for Tonight Aligned work group; cohesive owners of the Project Kids 2015 work Review of Task Cycle, Decision-Making Model, Housekeeping, Ground Rules & Project Kids 2015 Charter Demographics Overview/Review District Administrative Vision New Construction Options Facilities Tour Information for Tuesday, January 27 Overview of subsequent meetings 6:25 – 6:30 Continued, then go to next slide.

Housekeeping. . .pt. 1 At 6:00 PM, prior to each meeting, district resource professionals will be available if you have questions or missed a meeting. All presented materials and information will be distributed to you as handouts and/or posted on the Allen ISD website Project Kids 2015 Bond Tab. Because of time constraints, no breaks have been scheduled, so please take breaks as needed. Restrooms and exits are right out the doors behind you. 6:25 – 6:30 continued Read slide. Describe process for Bullet 4, unanswered questions.

Housekeeping. . .pt. 2 The district leadership team, as well as other professionals, are here to serve you and to be a resource for you. Ask any questions. Unanswered questions or frequently asked questions and answers will be posted on the Allen ISD website Project Kids 2015 Bond Tab. A committee roster will be distributed. Please tell Tim Carroll (tim_carroll@allenisd.org) of any corrections to your information. Your attendance at every meeting will 6:25 – 6:30 continued Read slide. Describe process for Bullet 4, unanswered questions.

Common Ground Rules. . . One conversation at a time; no side-bar talk Honor the time contract Stay on topic and on task Share ideas freely; no “duck shooting” Listen to understand; respect and honor others’ input Think holistically; sublimate personal agendas; consider the whole District. Be kind Be honest Be relentless in pursuing consensus Identify yourself before you begin to ask a question • HAVE FUN! 6:25 – 6:30 Ground Rules These are the ground rules or norms that you accepted as the guide for how you will work together. If there is anything we need to add, we can do that at any time during this process.

Committee Charter. . . We have agreed to the Charter, which can be found in your notebooks for review, of our scope of work and our parameters. 6:25 – 6:30 Charter Review and Acceptance A copy of the charter that you accepted is among your handouts. Please review it often, especially for the scope of your work and parameters.

Project Kids 2015 Shared Values (from our first meeting). . . Equity- meeting kids’ needs Community involvement Differentiation for student learning Proven programs and strategies Safety Sound financial decisions Holistic approach- whole district Future view-legacy of Allen ISD Justifiable decisions supported by data Focus on higher education opportunities Meaningful spending 7:00 – 7:05 Shared Values This is the list of shared values that you as a group enumerated at our last meeting—the qualifiers or principles that you said were critically important as you gather data and deliberate on decisions regarding a bond referendum. Read list.

Proposed Decision- Making Model. . . Consensus Proposed Decision- Making Model. . . Sustainable Decision Super Majority of 2/3 80% Rule 6:25 – 6:30 This is the decision-making model that you accepted to guide our work. Go to next slide Vote

Introductions Members here for the first time? Introduce yourself to your table team. State your role in the community or Allen ISD. Do you have children in Allen schools? 6:30 – 6:35 Michelle/all Are there any members who were not at our first meeting. (If so, take a moment to introduce yourself at your table.)

Brief Review of School Finance 6:35 – 6:45 Greg Cartwright Greg Cartwright, Chief Financial Officer

Public School Finance Texas Education Code - Chapter 41 Property Wealthy District Recapture (a.k.a. Robin Hood) Impacts Maintenance & Operations (M&O) Local Tax Effort 3 Equalized Wealth Levels (EWL) for Recapture 1st Level Tax Rate up to $1.00 2nd Level Tax Rate from $1.01 to $1.06 3rd Level Tax Rate from $1.07 to $1.17 Allen ISD meets the 3rd Level Assessed on Tax Rate from $1.07 up to $1.17 Fiscal Year 2013-2014 = $400k No impact to Interest & Sinking (I&S) Local Tax Effort to pay Bond Debt Service 7:45 – 7:55 Tim Carroll (embedded slides)

Public School Finance Texas Education Code - Chapter 45 Bonds may not be issued and taxes may not be levied unless authorized by a majority of the qualified voters of the district, voting at an election held for that purpose, at the expense of the district, in accordance with the Election Code. If the Bond Election is passed by the Voters, it provides an authorized maximum dollar amount for the District to sell bonds and incur debt. Sale of Bonds Must be approved by the Board of Trustees Rarely sold all at once – usually sold in increments over multiple years With potential Nov. 2015 Bond Election, first bond sale in early 2016 and Debt Service payments begin in August 2016 (Fiscal Year 2016-2017) 7:45 – 7:55 Tim Carroll (embedded slides)

Public School Finance 7:45 – 7:55 Tim Carroll (embedded slides)

Public School Finance 7:45 – 7:55 Tim Carroll (embedded slides)

Feedback or Questions from Last Meeting? History of Allen ISD Bonds? (Tim Carroll) Public School Finance? (Greg Cartwright) District Demographics? (Beth Nicholas) 6:45 – 7:00 Feedback, Questions or Comments from last meeting regarding: History of Allen ISD Bonds; Public School Finance; Demographics

Administrative Vision For Allen ISD Dr. Lance Hindt 6:20 – 6:30 Dr. Lance Hindt Dr. Hindt thanks committee for service and gives them their charge for the work to be done. Introduce Board and Board President

Administrative Vision For Allen ISD Story • Bolin • Kerr • Marion • Vaughan 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt) Elementary School Renovations

Administrative Vision For Allen ISD Build new elementary school (#18) to balance enrollments in northwest quadrant of district 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt) Elementary School #18

Administrative Vision For Allen ISD Build science & technology facility on existing AHS property or build new facility in west Allen 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt) Allen High School Science & Technology Facility

Administrative Vision For Allen ISD Science & Technology Center Facilities 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt)

Administrative Vision For Allen ISD 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt) Science & Technology Center Facilities

Administrative Vision For Allen ISD 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt) Renovate or Replace Existing Facility Lowery Freshman Center

Administrative Vision For Allen ISD 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt) Lowery Center Additions

Lowery Freshman Center Classroom Size Classrooms are under the district standard size.

Administrative Vision For Allen ISD Lowery Freshman Center Addition Concept 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt)

Administrative Vision For Allen ISD Lowery Freshman Center Replacement Concept 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt)

Administrative Vision For Allen ISD Relocate Dillard Center To Provide Space For Expansion Of Services 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt) Dillard Special Achievement Center

Administrative Vision For Allen ISD Repurpose space within current Dillard Center for professional development facility 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt) Allen ISD Staff Training Center

Projects Based On Strategic Plan Objectives Career and Technology Recommendations JR ROTC Space Vet Tech for Ag Science Ag Shop for Ag Science Advanced Engineering Program Health Science Simulation Lab Diesel Mechanics (Service Center) Greenhouse Improvements for Ag Science Trade Career Program(s) i.e. Welding, Plumbing Addition/Expansion of AHS fine arts space for percussion room Purchase school buses per ongoing district replacement program 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt)

Projects Based On Strategic Plan Objectives Dillard Special Achievement Center Expand existing Dillard Center to accommodate alternative / non-traditional school or professional development space Re-purpose portion of Lowery Center facility to accommodate alternative and non-traditional school or convert portion of space for professional development Re-purpose existing Dillard/Technology/Facilities/Maintenance buildings for alternative and non-traditional school or convert portion of existing space for professional development 7:05 – 7:50 Allen ISD Administrative Recommendations (Dr. Lance Hindt)

Questions for Dr. Hindt Regarding the District’s Vision Presentation? 7:50 – 8:20 Receive Questions from Group Go to next slide (Michelle/Dr. Hindt)

What Was The Most Important Thing You Heard What Was The Most Important Thing You Heard? Do You Have a Question or Comment? Discuss at your tables the information you have heard. What was the most important thing you heard or what was your most significant perception? Ask one question or give one comment or feedback from your table. You may want to decide as a team which question to bring to the large group. Keep your questions and comments concise and to the point. Write unanswered questions on the presented topic, one per post it, and leave on your table. 7:50 – 8:20 Michelle/all Now you will have time to consider the information you have heard at your tables. After about 10 minutes, I will ask you to ask one question or give one comment or feedback from your table. You might want to decide which question you will ask. After we have heard from each table, if we have time, I will allow second questions or comments.

The Facilities Tour A Very Important Meeting for This Committee Tuesday, January 27 6:00: Dinner 6:30: Board buses for Facilities Tour Story Elementary School / Lowery Freshman Center / Dillard Center 8:45: Return to Administration Building Tim Carroll, Allen ISD Chief Information Officer 8:20 – 8:30 Tim Carroll

General Questions, Comments, Feedback. . . 8:30 – 8:45 Receive general questions from the group on any of tonight’s topics Review the process

Process Check/Likes & Wishes 8:45 Likes & Wishes/Michelle Thank you so much for your time, attention and energy this evening. I will see you on January 27 for our Facilities Tour where you will see in person some of the projects we heard about tonight or will hear about on February 24.