Revision of Allowances DO has to carry out the revision of allowances due to the GDS at fixed interval. If the work load has fallen down, the allowances payable to him has to be reduced as per the prescribed procedure. If the work load has gone up, upward revision has to be allowed. 1

Review of BOs-Revision of Allowances The allowances payable to the GDSs are called Time Related Continuity Allowance (TRCA). The TRCA is in five slabs for GDS BPM while it is in three slabs each for the other categories of GDSs. Each slab is related to work load. 2

Review of BOs-Fixation of TRCA There are Posts of GDS MD/MC and GDS MC/MD. The TRCA is separate for GDS MD and GDS MC. In such cases, the designation should be decided on the basis of the ‘longer time devoted on a particular duty’. 3

Review of BOs-Fixation of TRCA If the GDS BPM is entrusted with the work of Mail Delivery or Mail Conveyance or with both, his designation would not be changed to the MD or MC. He would be called only as GDS BPM with delivery power or GDS BPM with mail conveyance work. If he has been entrusted with both work, his designation would be BPM with delivery and Mail conveyance. His allowances are to be fixed in the TRCA of GDS BPM. 4

Slabs of TRCA for BPM Sl No.TRCA With effect from Work Load in Points Work Load in Hours PointsUp to 3 Hours of work PointsMore than 3 Hours and up to 3 Hours and 30 Minutes – PointsUp to 4 Hours PointsMore than 4 Hours Up to 4 Hours 30 Minutes – Up to 125 Points More than 4 Hours 30 Minutes Up to 5 Hours 5

Slabs of TRCA for GDS MD and GDS SV Sl No. TRCA With effect from Work Load in Points Work Load in Hours – For work up to 3 Hours –for New Entrants – For work load up to 3 Hours 45 Minutes – More than 3 Hours 45 Minutes up to 5 Hours 6

Slabs of TRCA GDS MC/Packer/MM Sl No. TRCA With effect from Work Load in Points Work Load in Hours – For work up to 3 Hours – for New Entrants – More than 3 Hours up to 3 Hours 45 Minutes – More than 3 Hours 45 Minutes up to 5 Hours 7

Fixation of TRCA on reduction of work load If the GDS BPM happens to be in the lower TRCA and there is further drop in his work load, combination of duty of the GDS MD/ Mail Carrier is unavoidable. As this exercise is done only to protect the allowance already drawn by the GDS BPM, no separate combined duty allowance will be payable to him. 8

Fixation of TRCA on reduction of work load If the combination of duties is not possible, the GDS Should be brought from the higher TRCA to the lower TRCA by protecting the stage of the higher TRCA. If the specific stage is not available in the lower TRCA, then he may be placed in the lower stage. Difference will be protected as personal allowance to be absorbed against future entitlement. While doing so, it should be seen that the allowances payable in the lower TRCA and the protected amount should not exceed the maximum of the lower TRCA. 9

Fixation of TRCA on reduction of work load If on the subsequent review, the work load of the post increases, then the higher stage of the TRCA will be paid from the prospective date which would be determined with respect to the Review of BOs. If the GDS is redeployed, his allowances will be protected as above. But if the GDS is redeployed on his own specific requests, protection of TRCA is not applicable to him. His TRCA would be fixed according to the work load of the post to which he is redeployed on his request. 10

Fixation of TRCA BPM Fresh recruitment -review of the BO should be undertaken and the TRCA should be fixed according the actual work load. GDS MD or MC assess the work load of these posts and if the assessed work load is up to 3 hours, the new TRCA slab of or as the case may be should be indicated in the notification for filling up the post. 11

Automatic payment of other allowances – OMA to the GDS BPMs for maintaining the office in their premises – FSC to the GDS BPMs/GDS MDs and GDS MCs who are attached with delivery work – paid to meet the cost of stationery such as pen, pencil etc. – Cash conveyance allowance – to the GDS BPMs for conveyance of surplus cash to the AO or to convey cash from AO to BO 12

Other Allowances requiring Sanction of SSP – Boat allowance – For conveyance of mails by boat. – Cycle Maintenance Allowance: Payable to the GDS MD and GDS MC and in cases to the GDS BPM who is entrusted with the duty of delivery or Mail conveyance. – A certificate is to be obtained from the IP/ASP/PRI (P) to confirm that the distance traversed by the GDS is cyclable and the GDS maintains his own cycle for discharge of duty. 13

Other Allowances requiring Sanction of SSP – If the GDS BPM performs the, Duty of both the MD and MC, he has to be paid an allowance of Rs.1000/- p.m. Duty of either MD or MC, he has to be paid an allowance of Rs.500/-p.m. Duty of Mail Delivery in the kasba (viz. BO Village only), ha has to be paid an allowance of Rs. 250/- only p.m. Duty of exchanging mails at Bus Stand or at Railway Station, he has to be paid an allowance of Rs. 250/- p.m. 14