JANUARY 20, 2011 CHENOWETH ELEMENTARY SCHOOL 5:00 – 7:00 P.M. MCSD Budget Workshop 1/20/ MCSD Budget Workshop, Chenoweth

Agenda I.Welcome and Introductions II.MCSD Budget Process and Timeline III.Guiding Principles IV.Update on Ad Hoc Committees V.Presenting and Explaining the Budget Spreadsheet and Its Use VI.Issues to Consider and Resolve VII.Known Staffing Reductions/Attrition VIII.Questions and Answers IX.Work on Spreadsheet in Groups 1/20/ MCSD Budget Workshop, Chenoweth

Budget Process and Timeline  Nov. 30: Special Board Meeting for Budget  Nov-Feb: Ad Hoc Committees Work  Jan: Enrollment Projections and Governor’s Proposed Budget  Jan-Feb: Budget Workshops, Budget Spreadsheets and Suggestions on Web  Feb: Preliminary Budget and Staffing Plan to Board  March: Second Interim Report Approved by Board, Staffing Decisions Finalized, Lay-Off Notices as needed  May-June: Governor’s May Revision and Final Budget and Staffing Approved by Board 1/20/ MCSD Budget Workshop, Chenoweth

Guiding Principles  Transparent: Budget Process is Open  Conservative  District Priorities: match money to priorities  Sustainable  Assumptions are used including enrollment projections and state proposed budget  Cash Flow issues are severe  State Budget Plan necessitates developing two distinct budgets (Plan A and Plan B) 1/20/ MCSD Budget Workshop, Chenoweth

Update on Ad Hoc Committees  Committees provide inclusion and participation into the budget process  Focus on Five-Year Plan  Focus on Five Levels of Support from most limited to most preferred  Ad Hoc Committees are Advisory so make recommendations to District Administration  Major focus is making recommendations for Budgeting and Staffing … but may be on-going 1/20/ MCSD Budget Workshop, Chenoweth

Ad Hoc Committee Updates (* refers to Ad Hoc Committee not finished with their assignment) KindergartenLibrary Services *Special Ed * 1 Most Preferred6 hour Instr. Asst.LMT at each site 2 Preferred3 hour Instr. Asst..5 LMT at each site> Establish autism type of class(es) 3 Standard Program 1.5 hour Instr AsstLMT at each MS & 2 for Elem sites or.5 LMT at each MS & 4 for Elem sites  Keep current staffing levels  Keep Beh Spec  Keep TSA Spec Ed 4 Limited Plan1 hour Instr Asst1 LMT for each MS cluster 5 Most LimitedBilingual Instr. Asst. Only 1 District LMT

Ad Hoc Committee Updates (* refers to Ad Hoc Committee not finished with their assignment) Technology *RtI Behavior * RtI Academic * 1 Most Preferred > 2 Preferred > Maintain CDS Elem Class with Supports 3 Standard Program  Teacher level iden  Student level iden  Support level iden  CDS to Valley  SDS at 2 MS  PBIS at all sites  RtI Master Plan at all sites  EDI implemented at all sites (fully) 4 Limited Plan 5 Most Limited

Ad Hoc Committee Updates (* refers to Ad Hoc Committee not finished with their assignment) Staff * DevelopmentRestructuring * Other * 1 Most Preferred 2 Preferred> Have EDI certified coach(es) at all sites 3 Standard Program  Continue EDI contract with Data Works until self- sustained  All Staff trained on materials and jobs expected to do  Balanced enroll at all Elem and MS sites  Staffing based on enrollment & need 4 Limited Plan 5 Most Limited

Budget Spreadsheets Components, How they work, Use  Components of the Budget Spreadsheets  How to work with spreadsheets and save your work  Spreadsheet Use by Groups, Individuals  Communicating with District and access to Web  Plan A bottom line reduces resources by $3.5 M and ending balance by the same 1/20/ MCSD Budget Workshop, Chenoweth

Issues to Consider and Resolve  Improving student outcome with shrinking budget  Balancing the needs and priorities of the Ad Hoc Committees with the limited resources  Cash will remain a huge factor  Elementary School enrollment and respective staffing are out of balance which will require change of boundaries or restructuring staffing  Maintaining District Priorities with limited resources including: RtI, EDI, Staff Development,  Current spreadsheet does not address most of the added expenses recommended by Ad Hoc Committees  Current spreadsheet does not address EL interventions or some MS interventions  Current spreadsheet does not address the the need to reduce the resources and negative balance by an additional $3.5 million 1/20/ MCSD Budget Workshop, Chenoweth

Known Staff Reductions/Attrition  Reduce 17 IT/Coach positions  Reduce 9 EL Core Teacher position  Reduce 2 Community Day School teacher positions  Reduce 2 LMT positions  Reduce 3 ERF TSA positions  Reduce 1 ERF coordinator position  Reduce 1 Preschool Even Start TSA  Reduce 1 ERF clerk position  Reduce 1 Community Day School Office Manager  Reduce 1 Community Day School Instructional Assistant  Reduce 1 Community Day School Safety Officer  Not fill 1 maintenance worker position  Adjustments: Make reductions in programs or services to the degree possible  Attrition: Not fill open certificated and classified and management positions to the degree possible 1/20/ MCSD Budget Workshop, Chenoweth

Questions & Answers 1/20/ MCSD Budget Workshop, Chenoweth 12

Work on Budget Spreadsheet 1/20/ MCSD Budget Workshop, Chenoweth 13