Harold A. Meyer Award Application

Part 1: Board Policy Our school has a written Board of Education policy on sportsmanship, ethics and integrity in extracurricular activities. Our school has a written Board of Education policy on sportsmanship, ethics and integrity in extracurricular activities. Must include adoption date. Must include adoption date. Must explain your program for participants, Must explain your program for participants, coaches, administrators, fans, cheerleaders, coaches, administrators, fans, cheerleaders, booster groups and parents. booster groups and parents.

Must explain how you emphasize Must explain how you emphasize educational athletics within your program. educational athletics within your program. Must explain how the school enacts the Must explain how the school enacts the policy. policy. Must explain how this policy is Must explain how this policy is incorporated within the community. incorporated within the community.

Part 1: Board Policy Examples Show a copy of your Board policy. Show a copy of your Board policy. Show a copy of your Board-approved expectations for each group Show a copy of your Board-approved expectations for each group Participants Students/fans Participants Students/fans Coaches Spirit groups Coaches Spirit groups Administrators P.A. announcer Administrators P.A. announcer Boosters Boosters

Show a copy of your administrative policies. Show a copy of your administrative policies.Examples: Administrators in student section Administrators in student section Administrators meet with coaches Administrators meet with coaches Coaches meet with participants and parents Coaches meet with participants and parents Pledge forms for sporting behaviorPledge forms for sporting behavior

Show examples of how you communicate with parents & fans. Show examples of how you communicate with parents & fans.Examples: Ads in souvenir programs Ads in souvenir programs s to parents, student groups, students s to parents, student groups, students Messages in school newsletters Messages in school newsletters Public address announcements at contests Public address announcements at contests

Part 2: SEI Committee Our school has a broad based Sportsmanship, Ethics and Integrity Committee. Our school has a broad based Sportsmanship, Ethics and Integrity Committee. Must be independent of other organizations and committees Must be independent of other organizations and committees and meet solely to discuss Sportsmanship, Ethics and and meet solely to discuss Sportsmanship, Ethics and Integrity. Integrity. Must include administrators, coaches, athletes and student Must include administrators, coaches, athletes and student support group members. It is recommended that you also support group members. It is recommended that you also include alumni and community members. include alumni and community members.

Must meet at least four times a year. (Preseason team/parent Must meet at least four times a year. (Preseason team/parent meetings required by the OHSAA or any other meetings meetings required by the OHSAA or any other meetings discussing dual topics are not acceptable.) discussing dual topics are not acceptable.) Must have implemented an SEI programs. Must have implemented an SEI programs.

Part 2: SEI Committee Examples Examples Show a copy of the list of committee members from the past year. Show a copy of the list of committee members from the past year. Show copies of committee meeting agendas and minutes from the past year. Show copies of committee meeting agendas and minutes from the past year. Provide examples of programs initiated by the committee. Provide examples of programs initiated by the committee.

Additional Examples: Sportsmanship t-shirts distributed at contests Sportsmanship t-shirts distributed at contests Sportsmanship DVD developed and shown on video boards before contests, posted on web site, etc.Sportsmanship DVD developed and shown on video boards before contests, posted on web site, etc. Ads developed for placements in souvenir programs Ads developed for placements in souvenir programs Posters developed and displayed at high traffic areas of indoor and outdoor facilitiesPosters developed and displayed at high traffic areas of indoor and outdoor facilities

Part 3: Presentations Our school made presentations throughout the year on sportsmanship, ethics and integrity. Our school made presentations throughout the year on sportsmanship, ethics and integrity. Must have been made to athletes, coaches, parents/ Must have been made to athletes, coaches, parents/ fans, spirit groups and the general student body. fans, spirit groups and the general student body. Must show photos taken at the presentations along Must show photos taken at the presentations along with or copies of written materials and handouts with or copies of written materials and handouts that were distributed. that were distributed.

Part 3: Presentations Examples Examples Provide schedules, agendas, dates, locations and descriptions of all presentations. Provide schedules, agendas, dates, locations and descriptions of all presentations. Present at all team preseason meetings. Present at all team preseason meetings. Require attendance by students and faculty. Require attendance by students and faculty. Include entire committee in planning presentations. Include entire committee in planning presentations. Provide handouts to those in attendance. Provide handouts to those in attendance. Evaluate the presentations for effectiveness. Evaluate the presentations for effectiveness.

Additional Examples: Athletes present to middle and elementary school students Athletes present to middle and elementary school students Officials speak to parent groupsOfficials speak to parent groups Guest speakers address all students at assembliesGuest speakers address all students at assemblies Address sportsmanship at all pep assembliesAddress sportsmanship at all pep assemblies

Part 4: On-Going Campaign Must provide a description of all activities during the Must provide a description of all activities during the past year, highlighting the unique and/or most past year, highlighting the unique and/or most successful ideas. successful ideas. Must show photos featuring student engagement Must show photos featuring student engagement (please do not overuse photos of post-game handshakes) (please do not overuse photos of post-game handshakes) along with copies of written materials, posters, along with copies of written materials, posters, souvenir program ads, signs and banners, etc. souvenir program ads, signs and banners, etc. Our school has an on-going campaign that promotes sportsmanship, ethics and integrity. Our school has an on-going campaign that promotes sportsmanship, ethics and integrity.

Part 4: On-Going Campaign Examples Examples Signage posted in high traffic areas. Signage posted in high traffic areas. Signage welcoming the visiting team Signage welcoming the visiting team Athletes read pregame sportsmanship messages Athletes read pregame sportsmanship messages Student sections have student leaders who promote positive cheers Student sections have student leaders who promote positive cheers Student section includes a school administrator Student section includes a school administrator Weekly sportsmanship awards presented to athletes, students Weekly sportsmanship awards presented to athletes, students

Part 5: Evaluation Our school’s evaluation of coaches includes how they conduct themselves and promote sportsmanship, ethics and integrity. Our school’s evaluation of coaches includes how they conduct themselves and promote sportsmanship, ethics and integrity. Must include a copy of the evaluation form. Must include a copy of the evaluation form. Must include any policies/guidelines you have Must include any policies/guidelines you have for coaches in this area. for coaches in this area. Must explain who performs the evaluations. Must explain who performs the evaluations. Must explain how you encourage your coaches Must explain how you encourage your coaches to promote sportsmanship, ethics and to promote sportsmanship, ethics and integrity. integrity.

Part 5: Evaluation Part 5: Evaluation Examples Examples Cite how a coach or coaches demonstrated outstanding sportsmanship, ethics and integrity Cite how a coach or coaches demonstrated outstanding sportsmanship, ethics and integrity Cite how a situation was corrected with a coach or coaches who did not properly handle an unsporting situation Cite how a situation was corrected with a coach or coaches who did not properly handle an unsporting situation

Part 6: Handling Complaints Our school has a detailed procedure for receiving, investigating and acting upon complaints regarding sportsmanship, ethics and integrity. Our school has a detailed procedure for receiving, investigating and acting upon complaints regarding sportsmanship, ethics and integrity.. Must include your written procedures and Must include your written procedures and guidelines. guidelines. Must explain who is involved in handling, Must explain who is involved in handling, investigating and acting upon such complaints. investigating and acting upon such complaints.

Part 6: Handling Complaints Examples Cite how complaints were handled, including: Cite how complaints were handled, including: Who received the complaint Who received the complaint Who was involved with investigating the Who was involved with investigating the complaint complaint Who acted on the complaint Who acted on the complaint What was the end result What was the end result

Part 7: Critical Situations Our school has a written procedure for handling heated rivalries, overflow crowds and unruly spectators. Our school has a written procedure for handling heated rivalries, overflow crowds and unruly spectators. Must include a copy of all procedures. Must include a copy of all procedures. Must explain who all is involved in Must explain who all is involved in implementing such a plan. implementing such a plan. Must explain how you involve administrators Must explain how you involve administrators and staff from the visiting school within your and staff from the visiting school within your procedures. procedures.

Part 7: Critical Situations Examples Cite how critical situations were handled (with both expected rivals and unexpected situations) Cite how critical situations were handled (with both expected rivals and unexpected situations) Cite how potential/anticipated critical situations were handled (plan was in place but no critical situation occurred) Cite how potential/anticipated critical situations were handled (plan was in place but no critical situation occurred) Cite how unruly spectators were handled Cite how unruly spectators were handled

Part 8: Awards Program Our school has an awards program established to recognize outstanding sportsmanship, ethics and integrity. Our school has an awards program established to recognize outstanding sportsmanship, ethics and integrity. Must include any conference or league Must include any conference or league sportsmanship awards, the criteria for selection sportsmanship awards, the criteria for selection and those involved in making the selections. and those involved in making the selections. Must include any OHSAA sportsmanship awards, Must include any OHSAA sportsmanship awards, the criteria for selection and those involved in the criteria for selection and those involved in making the selections: State Awards; Archie Griffin making the selections: State Awards; Archie Griffin Award; Courageous Student Award. Award; Courageous Student Award.

Must include school sportsmanship awards, the Must include school sportsmanship awards, the criteria for selection and those involved in criteria for selection and those involved in making the selections. making the selections.

Part 8: Awards Program Examples Show photos from awards ceremonies. Show photos from awards ceremonies. Show news releases/articles your school distributed to the media on these award recipients. Show news releases/articles your school distributed to the media on these award recipients. Show publicity from awards that were presented (photos/articles in newspapers, in school publications, on school web sites, etc.) Show publicity from awards that were presented (photos/articles in newspapers, in school publications, on school web sites, etc.)

Additional Information Please indicate if students in your school participated in any type of community service project(s) and provide details of the project(s). Please indicate if students in your school participated in any type of community service project(s) and provide details of the project(s). In order to be considered for the Commissioner’s Award for Exceptional Sportsmanship, you must also include a 30-second video Public Service Announcement on sportsmanship on a DVD. Examples are posted on the OHSAA web site. In order to be considered for the Commissioner’s Award for Exceptional Sportsmanship, you must also include a 30-second video Public Service Announcement on sportsmanship on a DVD. Examples are posted on the OHSAA web site.

PSA Samples