1 Thursday, September 18 th 2:30pm – 3:15pm FedRooms ® 2015

2 Introductions  Kindall Farwell, Director, FedRooms  Cathy Sheeley, Program Manager, FedRooms  Jordan Scahill, Manager, Marketing Communications CWTSatoTravel/FedRooms

3 FY13Q4 FedRooms ® Quarterly Review

4  FedRooms room nights reported  Average weighted savings off per diem/room night  Average percentage below per diem/room night  FY13 government-wide savings Final Results for FY % $5.21 $5.28M * Based on October 2012 – September 2013 reported data 1,012,517 1M Nights!

5 How Do Travelers Book FedRooms?  FedRooms.com  Government online booking tools ETS2 – Concur Government Edition (CGE) and E2 Solutions Defense Travel System (DTS)  Travel agencies  TSS Schedule  Embedded  Reservation centers & hotel direct FedRooms has EVERY channel covered!

6 Status Update: August 2014

Impact of Not Being Accepted Accepted Properties vs. Suspended Properties*  FedRooms.com: 40% more room nights in 2013  Up 4% from 2012  Reported room nights: 75% more room nights in CY 2013  Up 1% from 2012 *Status on 12/31/13 Suspended properties are out of ETS/DTS in a minimum of 2 weeks!

8 If you’re NOT on the shelf…

RFP Cathy Sheeley

RFP  Tier % of SmartPay spend  105 Major Markets - US  10 Major Markets - International  Tier 2  All other locations, both US and International

RFP  Solicited through Lanyon  Tier 1 FedRooms Major Markets - US Transient FedRooms Major Markets - US Extended Stay FedRooms Major Markets -International  Tier 2 FedRooms US Transient FedRooms Extended Stay FedRooms International

RFP Preparation  FedRooms Program  If you are a Marriot or independent property, send an to to let us know you are interested in the 2015 FedRooms  Runs calendar year 1/1/2015 – 12/31/2015  Assume previous year’s per diem 10/1/2014– 12/31/14 for 10/1/2015– 12/31/2015 Per Diems:

13 Lanyon RFP  New RFP format distributed upon receipt of the list  2 new mandatory custom questions  Does the hotel agree NOT to sell a competing government (GOV) rate to Federal Government and Department of Defense travelers? (Y or N)  Does the hotel agree NOT to participate in any managed lodging programs that are directed toward Federal Government and Department of Defense travelers? (Y or N)  Additional mandatory fields  No dynamic rates on the RFP (but can be loaded in the GDS and we will audit to rate offered)

14 Lanyon RFP  Solicitations released the week of Sept 22 nd  Bids are due  Major Markets - Nov 15 th  Others - Dec 13 th  Acceptances will begin week of Dec 15 th  We will be developing a formula to calculate number of properties needed in each market based on an occupancy factor. (If you have a recommendation, let us know.)

15 Major Market RFP Acceptance Criteria  Most Heavily Weighted Criteria  XVU only – no GOV rate  Proximity to Federal & Military business center  Additional Criteria  LRA  Competitive rate  Free breakfast, internet, parking  Centralized reporting & remitting

16 Major Market RFP Disqualification Criteria  Reporting & Remittance performance  Reporting is due by the 20 th of each month  Payment is due by the 5 th of the following month  Rate Loading performance  Rates loaded timely and accurately and remain loaded accurately through the entire program year  2014 performance will be evaluated prior to acceptance for 2015

17 Overview - Key Dates to Remember  September 17  RFP responses due from management companies  September 20  Solicitations released  November 15  Bids due in the major markets  December 13  Bids due in all other markets

18 HELP US CONTINUE TO GROW Kindall Farwell

19 Help Us Grow: We Need Your Help!  Make FedRooms properties and rates the ONLY choice  Offer competitive rates  Ancillary offerings  Free breakfast  Free Internet  Free shuttle

20 Thank You!

21 Join us in Terrace Ballroom at 3pm  Finding the Sweet Spot between Saving Money and Infringing on Employees Rights  Facilitated by: Craig Flynn, Director of Travel and Relocation Policy, GSA