Data Overload: Strategies for Managing Your Connections By Anna Graf Williams, PhD Senior Partner, Learnovation®, LLC 1

Career Express Suite ©2010 LEARNOVATION™, LLC The Rules of Data Management…  Garbage IN Garbage OUT  Get a plan—can’t measure what you don’t collect  Centralized Data Collection allows you to certify the data and control flow of who, how and the potential corruption of… 2  Rule #1

Career Express Suite ©2010 LEARNOVATION™, LLC How to Take out the Garbage  Clean collection  Mandatory Participation  Use sign in/out process (electronic)  Survey data upon sign in (short)  Immediate processing of data  Keep data in raw form  This allows for descriptive reporting  Analytical correlations (relationships) and cause & effect 3 Data comes from: Students Service Providers Staff Faculty Administration Employers Grades Partner Institutions

Career Express Suite ©2010 LEARNOVATION™, LLC Get a Plan…also known as Demographics  Think of this as keywords  Start with the Trio Report  Look Further…such as:  Tutor start/stop time  Curriculum, module, with notes, what type of help  Learning styles, study preferences  STEM to majors by number of times they change their major by the reason they give. 4 If you could have anything you wanted… what would it be?

Career Express Suite ©2010 LEARNOVATION™, LLC Detailed Map of Risk-Assess- Assist Student Case Management -Tutoring -Cultural Education -Educational Transition Risk Finance Academic Success Social Assess Skills Education Training Military Training Assist Child Care Disability Job Readiness & Life Skills Pre-test Quick Skills or detailed development Career Assessment Transitional Housing University Housing Off Campus Groups Employment while in School State standards Managed contact hours College transition to 4 year institution Placement plus 30day/60 day/90 day follow-up Tax Credits Relationship to Community College Faculty Map your plan Points of measurement staff Students administration Formative Data— Willingness to revise as you need Summative Data— Conclusion at measurement points

Career Express Suite ©2010 LEARNOVATION™, LLC Registration The Foundation  The foundation for indexing and reporting  Easy to use with open notes for team members  Kicks off skill and knowledge harvesting for job matching

Career Express Suite ©2010 LEARNOVATION™, LLC Everything is a demographic Administrative Reporting Demographics Think data, Think individual, Think facts to summarize.

Career Express Suite ©2010 LEARNOVATION™, LLC 8 Demographics Think more than individual, Think data by group, Think data by policy, Think data by procedure, Think data by staff and operations, Think data to be mined and discovered. Demographics

Career Express Suite ©2010 LEARNOVATION™, LLC Data Mining…  Trio  Patterns and things you don’t know you don’t know  Making new connects not yet asked for  Supplementing other programs or growing new grants with your data 9

Career Express Suite ©2010 LEARNOVATION™, LLC Measuring Policy All items in the group must be true… 10  Enforce Policy – “All items in the group must be true.”

©2010 LEARNOVATION™, LLC Job Matching M atching Job Boards and Careers O-NET ID EDUCATION AND TRAINING LEVELSJOB PREPARATION REQUIREMENTSEDUCATION REQUIRED 1Short-term on the job training A few days or weeks through on-the-job trainingLess than HS 2Moderate-term on the job training 1- to 12 month period of combined on the job and informal training. Less than HS 3Long-term on the job training More than 12 months of on the job training or combined work experience and formal classroom instructions and/or apprenticeships. HS Diploma 4Work experience in related occupation Requires experience in a related occupation.HS Diploma 5Post secondary vocational training Training that involves a few months to less than one year, and occasionally 4 years. High School Plus 6Some collegeEmployers will recognize college courses.High School Plus 7Associate's degree2 years of full time academic work beyond high school. High School Plus 8Bachelor's degree4 to 5 years of full time academic work beyond high school. Bachelor’s Degree 9Work experience plus degree Often management-related, requiring some experience in a related non-managerial position. Bachelor’s Degree Plus 10Master's degree1 to 2 years of full time studies beyond the bachelor's degree. Bachelor’s Degree Plus 11Doctorial degree2 or more years of full time academic work beyond the master's degree plus additional research. Bachelor’s Degree Plus 12First professional degreeA minimum of 2 years of education beyond the bachelors degree; frequently 3 or more years. Bachelor’s Degree Plus 11 Job Zones Experience Education & Training Targeting the Career Department of Labor

Career Express Suite ©2010 LEARNOVATION™, LLC The Bottom Line for Success It is how the data is stored!!!  Consistency in methods of data intake  Centralization of information  Relational Database Modeling 12 “To be a good leader you must know how to be a wise consumer of data management systems.”