Workplace Flexibilities Supervisors Meeting June 2013

Workplace Flexibilities Efforts have been put in place at other Centers to facilitate work/life balance, potentially reduce costs and improve productivity No meeting Fridays “Superflex” “Flex Fridays” GRC currently has policies/practices that may be used to achieve work/life balance and productivity improvements Maxiflex Telework/Work From Anywhere Supervisors are authorized and encouraged to use these programs to meet organization and individual needs

Workplace Flexibilities What efforts are currently being considered? Cost Savings Achievable? Study was done to explore cost saving benefits of telework/maxiflex last year Relooking at study results to determine if any cost savings can be achieved Should other alternative work schedule options be established? Consideration of other Center programs Code C pilot program

Workplace Flexibilities Code C Pilot June 17 started 6 month pilot using combination of maxiflex and work from anywhere flexibilities Encourage employees to create schedule Accomplish 80 duty hours in bi-weekly pay period while “flexing” every other Friday Use telework to enable employees to accomplish 80 duty hours if unable to work longer days on site or to support “flexible Friday” Work within established core hours with 30-minute lunch Participation is voluntary but to participate must: Have telework agreement in place Work with supervisor to request and establish flexible Friday work schedule. Program will be assessed periodically

Maxiflex May use Maxiflex as an alternative work schedule by using 80 hour work hour requirement and/or credit hour option to work 5/4-9 schedule 4/10 schedule Flexibilities built into the schedule to allow supervisors to approve deviations to Core hour requirement Lunch band Lunch requirement

Maxiflex Work Requirement: 80 hours per pay period Must be worked between 6 a.m. – 6 p.m. Monday – Friday Core Hours: 9:30 a.m. – 2:30 p.m. (minus 11 a.m. – 1 p.m. lunch band) Credit Hours: 6 a.m. – 8 p.m. M-F (with prior supervisory notification); 6 a.m. – 6 p.m. Saturday (with supervisory approval) May carry over 24 hours between pay periods Lunch Periods: Must take a 30 minute lunch if you work 7 hours or more Lunch period is taken between 11 a.m. – 1 p.m.

Telework/Work From Anywhere Work From Anywhere program began in April 2012 Did not change existing telework program Distributed information on telework and how to manage a teleworking workforce Provided information and resources via HR Portal Implemented 1 time training requirement (via SATERN) Key Benefits Helps to improve work/life balance Improves morale Reduces stress Retention and attraction of world class workforce Increases productivity by providing uninterrupted time with fewer distractions Decreases employee commuting costs

Telework/Work From Anywhere Things to Remember All employees are eligible unless: Position requires direct handling of secure materials Job requires on-site activities Employee’s last performance rating is below FS or disciplinary action issued within last year Not a substitute for dependent care Must have agreement in place to telework Work schedule does not change Duty station does not change unless will not return to official duty station at least 2 times in pay period Telework is not an entitlement – management may not authorize or terminate if not compatible with mission Employees may be required to come to work on given day to meet mission needs

Supervisory Authorities Both Inform about and/or encourage employees use of existing flexibilities Discuss work requirements and expectations with employees Maxiflex Grant exceptions to the core hour and lunch hour requirements Approve/disapprove requests to use credit hours and/or to work credit hours on Saturday Changing tour of duty and/or establish work schedule to meet emergency requirements or operating demands (union agreement requires 2 weeks advance notice, unless emergency situation). Telework Determine positions and employees eligibility Authorize Use and approve schedule Terminate participation, as necessary

Workplace Flexibilities References Work Schedule Options Requirements NPR 3600.1, Attendance and Leave GLPR 3610.1, Work Schedules Negotiated Agreement (found on web at http://www.grc.nasa.gov/WWW/OHR/lr.htm MOU dated 11/1/2000 MOU dated 11/3/2003 Telework/Work From Any Where Requirements NPR 3600.2, NASA Telework Program GRC telework website http://www.grc.nasa.gov/WWW/OHCM/Telework.html HR Portal Work From Anywhere website https://hr.nasa.gov/portal/server.pt?open=512&objID=239&PageID=133590&mode=2