HR Process Improvement Forums January 10 & 11, 2012

Agenda EHPP – Lifestep Weight Management Orientations Process to Clean up Positions for Salary Planner Electronic Approval Process for Employment Transactions via EPAF Locating Forum Presentations/Locations Selecting the wrong position to Post…

Lifesteps® Weight Management Program Rhonda Miranda, LPN, MBA Shelley Rael, MS, RN, LD Health Education Consultants Employee Health Promotion Program

What is different about Lifesteps? Focus on the PROCESS of losing weight Changing behaviors: – Eating foods in inappropriate serving sizes – Eating less frequently Learn to KEEP weight off for life.

About the program 16 education/support sessions Three measurement sessions/interviews. Four components: 1. Nutrition 2. Physical Activity 3. Behavior Modification 4. Group Support Cost is $ – UNM employees can use tuition remission

Interested? Come to orientation. Orientation sessions scheduled – Wednesday, January 11, 2012 HSSB, Room :00 pm – Tuesday, January 24, 2012 Dane Smith Hall, Room :00 pm Program begins February 2012

Contact Shelley Rael, MS, RD, LD Health Education Consultant Phone:

Position Clean Up for Salary Planner Gabe Pacheco HR Process Improvements

PERHO079- Position Management (Annual Position Update Form) Job-aid to assist department/units with the procedure to update status of positions. Any questions contact: Gabriel Pacheco Joyce McCarthy

Electronic Approvals for Employment Transaction EPAFS Joyce McCarthy HR Process Improvements

Electronic Approvals for EPAFS February 2012 – EPAFS will be available for some types of employment transactions OneSource will provide information on what process to use for what transactions Refer to “Current Process” field to know what process is available Soft go-live on EPAFs to allow easier transition

Electronic Approvals for EPAFS Time to begin discussions within your organization on how transactions will be routed and who needs to be in what roles for electronic approval of employment transactions Approval Routing is built to accommodate our department’s different business practices

Electronic Routing for EPAFS Specific roles for EPAF Originators – based on employment area responsible to process – EPAF Originator of Faculty Employment Transactions – EPAF Originator of Staff Employment Transactions – EPAF Originator of Student Employment Transactions – EPAF Originator of Grad Student Employment Transactions – EPAF Originator of Resident Physician Employment Transactions

Electronic Routing for EPAFS Specific roles for EPAF Approvers – based on employment area responsible to process – EPAF Dept Apprv Level 1- Fac Employ Trans – EPAF Dept Apprv Level 2- Fac Employ Trans – EPAF Dept Apprv Level 1- Staff Employ Trans – EPAF Dept Apprv Level 2- Staff Employ Trans – EPAF Dept Apprv Level 1- Student Employ Trans – EPAF Dept Apprv Level 2- Student Employ Trans (sample listing – there will be a Dept Apprv Level 1 and 2 for all employment types)

Electronic Routing for EPAFS If a school or college wants all transactions to go through a Dean/Director level – this should be established as an internal business practice and communicated to all Employment Transaction Originators within their organization.

Electronic Routing for EPAFS Specific roles for EPAF FYI’s – – EPAF FYI at Origination – EPAF FYI at Approval These roles are intended to allow departments to route transactions to individuals in the department who need to be informed about a transaction but does not necessarily need to approve.

Electronic Routing for EPAFS Steps to take to determine who will need to have what roles in your organization Examine current transaction routing and signatures – Challenge why you are doing things this way! Determine minimum number of approvals required Establish who will be proxies (back-ups) ( Processes should never be person dependent)

Electronic Routing for EPAFS If you are printing off electronic transactions for hard copy signatures – discuss why and address how to use technology to improve your process Discuss your need to file copies of EPAFS in hard copy form – archived electronically, accessible -

Electronic Routing for EPAFS If you need assistance in establishing your approval routing contact HR Process Improvements at Announcement will go out via UNMJobs Listservs when the roles and training are available for Departments in the BAR