GP Wind Good practice in reconciling onshore and offshore wind with environmental objectives Steering group and WPCG Meeting Rome, 3 March 2011 The sole responsibility for the content of this presentation lies with the authors. It does not necessarily reflect the opinion of the European Union. Neither the EACI nor the European Commission are responsible for any use that may be made of the information contained therein. IEE 09/941/SI August 1st 2010 / July 31st 2012

GP WIND will develop a guide to good practice and a 'how to' toolkit, which will be used to facilitate deployment of renewable energy in support of the 2020 targets. GP WIND Summary OBJECTIVE: sharing and recording best practice in reconciling objectives on wind energy with wider environmental objectives, actively involving communities in planning and implementation GP WIND addresses barriers to deployment of onshore and offshore wind generation GP WIND includes developers, regional and local government, environmental agencies and NGOs from differing countries to share experiences GP WIND will secure commitment from partner countries to adopt and to deploy the GP WIND recommendations.

8 countries: Belgium Greece Ireland Italy Malta Norway Spain UK 8 countries: Belgium Greece Ireland Italy Malta Norway Spain UK GP WIND Countries

GP WIND Partners Stuart McKay Giulia Camozzini Scottish Government Project Coordinator Project Partners The Western Isles Council (UK) SQW Energy (UK) Scottish Power Renewables (UK) Royal Society for the Protection of Birds, Scotland (UK) Administration of the Province of Savona (IT) Apere (BE) The Region of Western Greece (EL) The Norwegian Institute for Nature Research (NO) Sustainable Energy Authority Ireland (IE) Leitat Technological Centre (ES) Speed Development Consultants (EL) SSE Renewables (UK) Agenzia ASEA Spa (IT) University of Thessaloniki (EL) A.D.E.P.S.A (EL) Projects in Motion (MT)

Good Practice Guide Examples of Good Practice in Dealing with environmental impacts, in terms of identifying and understanding potential impacts, design and implementation of projects, mitigation measure, and ongoing environmental management. Process, including interaction with stakeholders, consultation, conflict resolution, partnership working. Development and implementation of environmental and planning policy and guidance Improving understanding of environmental issues and impacts. Reconciling environmental concerns with the benefits of wind farm development, in terms of energy needs, CO2 reduction, and local social and economic benefits. Engagement with local communities in the identification, planning and ongoing management of wind farms, including the role of community investment. Integrated and speedy authorisation procedures GP WIND Outputs/1

GP WIND Outputs/2 ‘How to’ toolkit designed to be user friendly capable of dissemination in written and audio visual form available on-line and for translation into different EU languages will include template conventions and specific recommendations for sound implementation, in order to facilitate the dissemination of best practices at local level will provide valuable tools for policy makers, developers and administrative authorities, communities and environmental bodies in reaching the 2020 objectives within the context of wider EU policy objectives.

GP WIND Outputs/3 Statements of commitment ensure the involvement of all stakeholders secure real tangible results while project is ongoing grant the possibility to adjust to actual needs of communities ensure adoption of material produced

GP WIND Activities/1 Update bulletins and meetings minutes Technical Progress Report, Interim and Final Technical and Financial Reports WPOutputs WP1 WP5 Project Website CDAP Participation / contribution, upon EACI request, to events/ information material Create project website Plan the communication Strategy Implement the CDAP Activities Management WP6 Project Presentation Articles Monitoring Reporting Newsletters Leaflet

GP WIND Activities/2 List of Key Issues Case Study Methodology WPOutputs WP2 WP3 Publication of Case Study Publication of Recommendations Publication of Statements of Commitment from authorities Preparation of the Good Practice Guide Case Study Research Regional Workshop to discuss research results Transnational Workshop to discuss research results and agree on recommendation Activities Desk research and surveys to indentify potential case studies Regional Stakeholders Workshops Preparation of the ‘how to’ Toolkit WP4 GOOD PRACTICE GUIDE HOW TO TOOLKIT

Steering Group: responsible for approval of detailed work programmes and any significant changes to the project, monitoring of activity and overall direction. External Advisors: chosen to enhance the industry representation, build on experience in more advanced countries, and provide an independent perspective on environmental issues and tie in to EU environmental policy. They will support and advise the Steering Group on GP WIND overall implementation. WPCG: responsible for ensuring that detailed work plans and timing of activities for Work Packages 2, 3, 4 and 5 are coordinated and complementary, for coordinating input to reports and reviewing performance against targets, and for agreeing any proposals for revision to the project. The Steering Group and the WPCG Steering Group Work Programme Coordination Group (WPCG) WP2 Coordinator WP3 Coordinator WP4 Coordinator WP5 Coordinator GP WIND External Advisors: Jacopo Moccia (EWEA), Paul McAleavey (EEA) Contacts ongoing with: Micheal O’Briain (DG ENV), Ron Van Erck (DG ENERGY), Loic Blanchard (DG MARE), Danish Energy Agency, Federal Maritime and Hydrographic Agency of Germany GP WIND External Advisors: Jacopo Moccia (EWEA), Paul McAleavey (EEA) Contacts ongoing with: Micheal O’Briain (DG ENV), Ron Van Erck (DG ENERGY), Loic Blanchard (DG MARE), Danish Energy Agency, Federal Maritime and Hydrographic Agency of Germany

Looking back Two mains deliverables have been completed so far: 2) 8 Reports from Regional Workshops + Common Conclusions 1) Common Methodology For Case Study

Common Methodology for Case Studies Community Community benefit Community concerns and acceptance – buy in Communication, awareness, information Public perception Conflicts with other economic interests including tourism Noise – including underwater Guidance on Socio-Economic Analysis for developers Visual impact Community Community benefit Community concerns and acceptance – buy in Communication, awareness, information Public perception Conflicts with other economic interests including tourism Noise – including underwater Guidance on Socio-Economic Analysis for developers Visual impact Environment Marine Species Impact Impact on habitats Monitoring/Mitigation Landscape Cumulative impact Offshore - fisheries, seabirds (including migratory routes), seabed issues, landfall sites Biodiversity Environment Marine Species Impact Impact on habitats Monitoring/Mitigation Landscape Cumulative impact Offshore - fisheries, seabirds (including migratory routes), seabed issues, landfall sites Biodiversity Thematic Approach to case studies – 16 themes identified

Methodology tasks 16 Themes identified Focus on Environment and community More/New themes could be added if necessary 16 Themes identified Focus on Environment and community More/New themes could be added if necessary 1) Identify research themes 2) Literature and data review To identify more stand alone case studies To develop understanding of the issue To cover experiences in more EU countries To identify more stand alone case studies To develop understanding of the issue To cover experiences in more EU countries 3) Developing research questions To properly address each issue To properly analyse stand alone case studies To ensure same format of each case studies To properly address each issue To properly analyse stand alone case studies To ensure same format of each case studies 4) Interview guidance List of consultees for each issue Generic, thematic and specific questions List of consultees for each issue Generic, thematic and specific questions 5) Reporting Evidence Agree on a format to record data Evidence will be used for case studies research Agree on a format to record data Evidence will be used for case studies research 6) Case study template To record all information in a consistent way Clear and short recommendations Use of graphics, images and examples To record all information in a consistent way Clear and short recommendations Use of graphics, images and examples

Statement of commitment Methodology includes a draft Statement of Commitment to be signed by relevant stakeholders The template will be refined once partners have agreed on recommendations Partners have to come up with a list of possible signatories

8 Reports from Regional Workshops + Common Conclusions Importance of planning phase (particularly site selection) and community engagement from an early stage Main outcomes of the Report: Need of clear regulations and certainty of the timing for processing applications Need of guidance on how to assess socio economic impact of wind energy developments Grid connection and availability is a major issue Website is the preferred communication method Toolkit should: give clear and precise recommendations focus on lesson learnt and actual good and bad examples have a clear, concise, easy to read and schematic format Toolkit should: give clear and precise recommendations focus on lesson learnt and actual good and bad examples have a clear, concise, easy to read and schematic format Need of more guidance on EIA requirements and scope

WPCG presents: GP WIND Work Packages WP2: Common methodology for case study (M3-M8) WP1: Monitoring (M1-M24) WP6: IEE Dissemination Activities (upon EACI Request) WP5: Communication/Adoption of Best practice (M1-M24) WP4: Good Practice Guide and Toolkit (M15-M20) WP3: Case Studies (M6-M14)

WP1 – Management Next Steps: Reporting (TPR due by end of March) General Management and Communication Update bulletin in March Organise next Steering Group and WPCG Meeting Revise monitoring strategy Next Steps: Reporting (TPR due by end of March) General Management and Communication Update bulletin in March Organise next Steering Group and WPCG Meeting Revise monitoring strategy Achieved so far: Kick off meeting 1 st update bulletin Steering group set up (80%) Monitoring methodology General management and communication (ongoing) General guidance on finance Achieved so far: Kick off meeting 1 st update bulletin Steering group set up (80%) Monitoring methodology General management and communication (ongoing) General guidance on finance WP ACTIVITIES: Management of the consortium Communication between partners Monitoring and reporting Preparation of reports Management of budget Coordination with other projects WP ACTIVITIES: Management of the consortium Communication between partners Monitoring and reporting Preparation of reports Management of budget Coordination with other projects Challenges: Steering group; monitoring methodology; general management (timings and deadlines) In the first round of monitoring questionnaires, WP1 was graded on average 3.2 out of 4

WP2 – Common Methodology Challenges: drafting the methodology; involve stakeholders in workshops; summarize data Achieved so far: Final list of key issues Stakeholder questionnaire 8 regional stakeholders workshops reports + common conclusions Methodology including draft research template Draft statement of commitment Achieved so far: Final list of key issues Stakeholder questionnaire 8 regional stakeholders workshops reports + common conclusions Methodology including draft research template Draft statement of commitment WP ACTIVITIES: Identification of key issues Regional stakeholders workshops Draft and final methodology WP ACTIVITIES: Identification of key issues Regional stakeholders workshops Draft and final methodology In the first round of monitoring questionnaires, WP2 was graded on average 2.7 out of 4 Next Steps: Revision of the methodology if needed Finalisation of the Workshop Report (partners comments to be gathered) Next Steps: Revision of the methodology if needed Finalisation of the Workshop Report (partners comments to be gathered)

WP3 – Case Studies (NINA) Next Steps: 1)Final Selection of case studies 2)Allocation of case studies 3)Refining methodology according to our needs 4)Case studies research 5)Regional Workshops presenting case study research 6)Transnational Workshop presenting case study research + signed statements of commitment 7)Publication of report Next Steps: 1)Final Selection of case studies 2)Allocation of case studies 3)Refining methodology according to our needs 4)Case studies research 5)Regional Workshops presenting case study research 6)Transnational Workshop presenting case study research + signed statements of commitment 7)Publication of report Achieved so far: 1)A survey has been circulated among stakeholders to identify case studies 2)A first selection of case studies has been carried out Achieved so far: 1)A survey has been circulated among stakeholders to identify case studies 2)A first selection of case studies has been carried out WP ACTIVITIES: Identify potential case studies through surveys and desk research Compile a list of potential case studies Select and allocate case studies Case Study research according to WP2 methodology Peer review of case studies Preparation of case study report Regional stakeholders workshops (discuss results of case study research) Transnational Workshop with key stakeholders (discuss research results + elements to be developed in the Good Practice Guide) Publication of case studies and recommendation, including statement of commitment by stakeholders WP ACTIVITIES: Identify potential case studies through surveys and desk research Compile a list of potential case studies Select and allocate case studies Case Study research according to WP2 methodology Peer review of case studies Preparation of case study report Regional stakeholders workshops (discuss results of case study research) Transnational Workshop with key stakeholders (discuss research results + elements to be developed in the Good Practice Guide) Publication of case studies and recommendation, including statement of commitment by stakeholders

WP4 – Good Practice guide and Toolkit (APERe) 2 – ‘How to’ Toolkit 1 – Good Practice Guide WP4 includes activities to deliver two mains products:

Good Practice Guide Objectives : Identify experience from partners and share knowledge of how to overcome social & environmental barriers Identify good and bad practices in solving community and environmental issues Produce recommendations to all stakeholders Reduce consenting period

Good Practice Guide /1 Methodology : Draw upon case studies from WP3 Collection Analysis of the info in the case studies comparison ! compliance with agreed format  Synthesis of case studies writing & editing the GP Guide

Good Practice Guide/2  Good practices Examples of problem overcome successfully Factors having led to the successful outcome Transferability to other regions Other underlying / supporting factors that helped to solve the problem

Good Practice Guide/3  Bad practices Examples of unsuccessful approaches Consequences Reasons Positive conclusions, i.e. avoid repetition : what should have been done ?

Good Practice Guide/4  Recommandations Define better processes for site design and assessment better quality projects reduce consenting period Avoid bad practices

Toolkit/1 Complete database comprising all documents related to case studies Valuable resource for all stakeholders Various possibilities of accessing to the required documents Enabling stakeholders to easily find specific information Including practical tools (templates, processes applicable in other regions)

Toolkit/2 Region Thematic issue Practical tools Organisations Type of document Bibliography & links

Toolkit/3 Types of documents : -Local regulations / laws -Contracts -Consultative advices -Public-private partnerships -Conventions -Decisions (license requests) -Decisions of juridical appeals -Environmental studies -Mitigation measures -Monitoring reports (birds, noise, bats, biodiversity, etc.) - Scientific reports -Survey data -articles of association (citizen association) -Maps -Pictures -Movies Practical tools : -Templates -Methodologies -Processes (checklists…) -Budget & financial templates -Technical softwares -Etc.

WP5 – Communication / Adoption of Best Practices LEITAT’s presentation

Table of Contents Progress - Website (T5.1 & D5.2) - Communication Startegy (T5.2) √ CDAP (T & D5.1) √ Leaflets (T5.2.2 & D5.3) Future Steps - Leaflets - Booklets - Project Newsletter

Website

Communication Strategy (1) D5.1 Communication, Dissemination and Adoption Plan (CDAP)

Communication Strategy (2) D5.3 Leaflets Waiting for definitive version before printing.

Future Steps Leaflets - First version will be delivered next week. - Translations needed - Following version in October 2011 Booklets - Discussion on delivery date Project newsletter - First draft will be circulated on Month 8 (April 2011)

Monitoring report M1 – M6 Results: 1)First Monitoring Report drafted - presentation 2)Activities and deliverables have been positively evaluated by partners 3)Some room for improvement (deadlines, use of the website ) Results: 1)First Monitoring Report drafted - presentation 2)Activities and deliverables have been positively evaluated by partners 3)Some room for improvement (deadlines, use of the website ) Monitoring Strategy: 1) Partners fill in a monitoring questionnaire including evaluation of work done in each WP; 2) WP leaders put together a WP report including the results of the questionnaires and assessment of results/deliverables achieved, as well as work plan for the following period; 3) Project coordinator consolidates WP reports in a comprehensive monitoring report; 4) The Steering group Approves the report (or asks for changes). Monitoring Strategy: 1) Partners fill in a monitoring questionnaire including evaluation of work done in each WP; 2) WP leaders put together a WP report including the results of the questionnaires and assessment of results/deliverables achieved, as well as work plan for the following period; 3) Project coordinator consolidates WP reports in a comprehensive monitoring report; 4) The Steering group Approves the report (or asks for changes). Improving the monitoring strategy: partners suggestions?

Achievements so far OPEN DISCUSSION

Moving forward: Tomorrow’s meeting Criteria for case study selection: Relevance Impact Novelty of approach Transferability Others Criteria for case study selection: Relevance Impact Novelty of approach Transferability Others List of potential case studies: 1.A list of potential case studies has been put together including results of our survey and desk research in countries 2.Each of the theme identified will be complemented by examples of actual case studies 3.Partners could decide to include in the research stand-alone case studies that do not relate to 16 themes identified List of potential case studies: 1.A list of potential case studies has been put together including results of our survey and desk research in countries 2.Each of the theme identified will be complemented by examples of actual case studies 3.Partners could decide to include in the research stand-alone case studies that do not relate to 16 themes identified Case studies allocation: how to make the best possible use of partners’ skills? 1)Partners identify a theme that they would like to “sponsor” 2)Partners particularly interested in specific topics will “peer review” other partners work 3)Partners will research on stand alone case studies in their region 4)In some cases specific expertise can be subcontracted 5)Advisors can help on specific aspects Case studies allocation: how to make the best possible use of partners’ skills? 1)Partners identify a theme that they would like to “sponsor” 2)Partners particularly interested in specific topics will “peer review” other partners work 3)Partners will research on stand alone case studies in their region 4)In some cases specific expertise can be subcontracted 5)Advisors can help on specific aspects

Planning Work Ahead PROPOSED TIMELINE March 2011 June 2011April 2011May 2011 July 2011 August 2011 Leaflet Newsletter Leaflet Newsletter TPR Bulletin TPR Bulletin Case studies allocation Case studies researchPeer Review Newsletter Bulletin Monitoring report Sept IR WP3 Regional Stakeholders Workshop WP3 Transnational Stakeholders Workshop Oct Steering Group + WPCG Leaflet NOTE WP3 DELIVERABLES: 16 Case Study reports by September; 1 Composite Report by October; 1 publication after October's meeting

WP1 – next implementation period Deliverables: D1.1 Minutes of project meetings Other milestones: Update Bulletin M8 (March 2011) Technical Progress Report (TPR) M8 (March 2011) Second Monitoring Report M13 (August 2011) Interim technical and Financial Report M14 (September 2011) Deliverables: D1.1 Minutes of project meetings Other milestones: Update Bulletin M8 (March 2011) Technical Progress Report (TPR) M8 (March 2011) Second Monitoring Report M13 (August 2011) Interim technical and Financial Report M14 (September 2011) KEY TASKS: Managing Consortium Reporting (TPR and IR) Coordinating activities Update bulletin Organise next steering group Monitor activities KEY TASKS: Managing Consortium Reporting (TPR and IR) Coordinating activities Update bulletin Organise next steering group Monitor activities CHALLENGES: Get technical and financial reports approved Finalise steering group composition CHALLENGES: Get technical and financial reports approved Finalise steering group composition

WP2 – next implementation period KEY TASKS: Although WP2 is formally over, some changes to the methodology and refinement of the Workshop Report may be needed KEY TASKS: Although WP2 is formally over, some changes to the methodology and refinement of the Workshop Report may be needed

WP3 – next implementation period Deliverables: D3.1 – 8 regional workshops reports (discussion of case studies, recommendations) M10 M14 (Sept) D3.2 – 1 transnational meeting report (discussion of survey results, case study selection) M11 M8 (Mar) D3.3 – 1 transnational Workshop report (discussion of case study results, recommendations) M12 M15 (Oct) D3.4 – 16 individual case study reports M13 (Aug) D3.5 – 1 composite case study report (summary of case studies, key lessons, conclusions and recommendations) M14 (Sept) D3.6 – Compilation of official commitments made by stakeholders to adopt best practice M14 M15 (Oct) Deliverables: D3.1 – 8 regional workshops reports (discussion of case studies, recommendations) M10 M14 (Sept) D3.2 – 1 transnational meeting report (discussion of survey results, case study selection) M11 M8 (Mar) D3.3 – 1 transnational Workshop report (discussion of case study results, recommendations) M12 M15 (Oct) D3.4 – 16 individual case study reports M13 (Aug) D3.5 – 1 composite case study report (summary of case studies, key lessons, conclusions and recommendations) M14 (Sept) D3.6 – Compilation of official commitments made by stakeholders to adopt best practice M14 M15 (Oct) KEY TASKS Case Study Research (M8/M13- March/August) Regional Workshops (M14 - September) Transnational workshop (M15 - October) KEY TASKS Case Study Research (M8/M13- March/August) Regional Workshops (M14 - September) Transnational workshop (M15 - October) CHALLENGES Statements of commitment Involving stakeholders (regional & transnational) Short reporting time after activities Transnational workshop (M15 - October) CHALLENGES Statements of commitment Involving stakeholders (regional & transnational) Short reporting time after activities Transnational workshop (M15 - October)

WP4 – next implementation period See APERe’s presentation

WP5 – next implementation period See LEITAT’s presentation

Statement of commitment Select and contact potential signatories in ALL countries Revise “statement of commitment” according to research results STATEMENTS OF COMMITMENT HAVE TO BE SIGNED BY OCTOBER!

Conclusions Thank you for your attention!