ODOT’s Structure Management System (SMS) Mike Brokaw, P.E. Bridge Inspection Engineer Ohio Department of Transportation 1980 West Broad Street – Mail Stop 5180 Columbus, OH 43223

Why? Primary Secondary FHWA Metrics MAP-21 Element Level Requirement on NHS Mainframe Interactive Updates Management System Inventory Inspection Maintenance Maps Queries Responsibility More User Friendly

Who? IT Bridge BA Vendor TEST NEEDS vs. WANTS

Who?

Who?

What? SMS is a web-based inspection, inventory, maintenance and management system that will replace the current mainframe Bridge Management System (BMS) BMS Data? Offline Version?

Step 1: Get a Username and Password to enter SMS ODOT Employees You already have one, the Username and Password will be the same as your login for your ODOT computer (skip Step 2) “Externals” https://myodot.state.oh.us

Step 2: MyODOT (non-ODOT only) Step 2a: URL https://myodot.dot.state.oh.us

Step 2: MyODOT (non-ODOT only) Step 2b: Request Basic Account

Step 2: MyODOT (non-ODOT only) Step 2c: Request Basic Account

Step 2: MyODOT (non-ODOT only) Step 2c: Complete Account Information Step 2c: Complete Account Information

Step 2: MyODOT (non-ODOT only) Scenario 1 – Success!

Step 2: MyODOT (non-ODOT only) Scenario 2 – Partial Success, You Already Have a MyODOT account If log-in fails after Go-Live then email SMS@dot.state.oh.us to place you in the system

Externals: “odotonline\” username Step 3: Log In 5-10sec ODOT: “dot\” username Externals: “odotonline\” username

Main Dashboard_Default

Main Dashboard_Default

How?

How? Online Offline Paper http://www.dot.state.oh.us/Divisions/Engineering/Structures/Pages/ Structure-Management-System.aspx Online Offline Paper Or combination Browser CPU Standards

Step 4: Find a Bridge_Using the Tree

Step 4: Find a Bridge_Using the “Type Asset Name” field

Step 4: Finding a Bridge_Using the Child Assets All Assets – 1.5 minutes

Step 4: Finding a Bridge_Using the Report Filter

Step 5: Found a Bridge_Asset Detail Page Latest Inspection Data (Field Report)

Bridge Inspection Field Report

Batch Printing Field Reports

Step 5: Found a Bridge_Asset Detail Page Inventory Only, Direct Access to Central Database values Both Inspection and Inventory, with a P.E. submission Process

Step 6: Create an Inspection Report Select your report type and inspection type (multiple may be chosen)

Step 7: Within an Inspection Report Ratings and Comment Inventory Shortcuts Navigation & Forms

Inspection Ratings and Comments

Inventory Shortcuts

Forms_Inspection

Forms_Misc

Forms_Inventory

Step 8: Submit Report_Within a Report

Step 9: Approve a Report

Step 8 or 9: Outside of a Report

When? Years? Months? Weeks? Considerations Fixing known priority issues OSE - User IT – Data, Security, IQ Tables Stable Code – 3-4 weeks Black-out – 3-4 weeks Consideration for minimal interruption for the NBIS data submission Go Live?

When? Go Live will be in 2014

What Next? SMS Inspection Manual Element Level BMS Support Assigning SFN’s Paper Copies Printing Out Last Inspection Reports SMS Users Training MyODOT Account