17 th Philippine International Hot Air Balloon Festival Feb. 9-12, 2012 AVIATION SCHOOL’S MEETING November 17, 2011, 9:00 AM AAI Conference Room

Agenda 1. Reveiw of Post Event of 16th 2. Chosen Dates 3. Integration of the ASEAN AF/ASP/ AOPA/ Fiesta Activities 4. New site plan 5. Organization Chart 6. Person in Charge of School Exhibits 7. New ID system 8. Booth layout and awarding of booth spaces.

Event Director Joy Roa Representative Secretariat Hazel Novido CDC CIAC AFP MerchandiseConcessionaire Liz Castillo Sponsor Fame Lelis Hangar Display Mel Silvestre Ground Activities Jimmie Menina Site Management Director Toto Juco Rotary Wing Director Ed Mijares Aerobatic Director Meynard Halili Paragliding Director Randell Raymundo Fixed Wing Director Ryan Diopelca/ Spike Roa Microlight Director Albert Mendoza Ultralight Director Terry Hockenhull Balloon Director Joy Roa Skydiving Director Dionard Carlos RC Director Butch Duque Kite Director Orly Ongkingko Ramp / Parking Movement Tito Sarmago Air Boss Capt. Florentino / Carlo Rivera Ground Boss ? Safety Officer Operations Gen. Camagay Logistics Den Roa PR Poch /Atty. Misa Marketing Chic Talde-Dee Finance Liisa Rosopa Admin Hazel Novido Documentation Terry Hockenhull Ground Safety & Security Robbie Ruiz Flight Safety Capt. Soliman Programs Buddy Lopa PIHAB ORG STRUCTURE

Operations  Emergency Contingency Plan  Safety Briefings  Guidelines for Aircraft rescue Operations Director Flight Safety Director Ground BossAir Boss Ground Safety & Security Director  Onsite Communicatons  Site Security, Crowd control, Perimeters, Entrance & exit gaites  Security briefings and guidelines  Smooth flow of activities  Implements daily activities Balloon, Skydiving, Paragliding, Ultralight, Microlight, RC, Rotary Wing, Fixed Wing, Kite, Aerobatic Ramp/Parking Movement  Site management  Ground Activities  Hangar Display Programs Director

Site Plan

Aircraft Public Display Area

However, everyone required to get a Booth System from Sapphire Exhibit System to put order in the booth area. Specs: Using Octa shape aluminum post and aluminum framing/beam. White Versa Board Panel & Fascia with company name in a Computer Cut-out sticker Size: 6.0m x 6.0m = 36 sq.m. Amenities/booth free of Charge: Two(2) Information table - Two (2) Convenience Outlet – 2 gang - Four (1) Fluorescent lamp – 40watts - Four (4) Monobloc chairs - Company name on fascia board in a computer cut-out sticker - Booth Carpet (Gray) NO CHARGE FOR BOOTH SPACE OR AREA FOR AVIATION SCHOOLS Provided by PIHABF to promote Aviation

Cost and Price Prime Booth # 1,8,9,16, 17, 24 P450.00/sqm = P16,200 per booth Regular Booth P360.00/sqm = P12,960 per booth *Includes Delivery from Manila, Installation/Dismantling Terms of Payment: 60% downpayment upon confirmation 40% full payment upon installation

Deadline for reservations: Dec 8, 2011 * Reservations given away without down payment and contract signed with Sapphire. IDs for School Booth Exhibitors 5 free of charge P400 for extra IDs requested INGRESS : FEB. 7 to 8 noon. All gates closed at 12 noon. EGRESS:Feb 12, 10 pm

AIRCRAFT STATIC DISPLAY IN PUBLIC AREA Aircraft to arrive Feb. 7, 9am up to Feb 8, 11am Aircraft can LEAVE ONLY Feb. 13, 7am All Aircraft must be attended to at all times. Each aircraft will be given 4 Exhibitor IDs. Any additional IDs will be charged P400 each

Souvenir Program write ups and photos Deadline: Dec 10, 2011, 5:00 pm 1/4 Page Free for all participating school P 5,000 additional to make it 1/2 page P10,000 additional to make it to full page Increased participation from schools for ground events -Costume contest -Best booth award -Special Demonstrations Issues and Concerns from last year

Next meeting Dec 8, Thursday 9:00 am