Safety and Health Programs MODULE 7

2©2006 TEEX Brainstorm  What makes a good safety and health program?  What does a good program do for you?

3©2006 TEEX Benefits of Effective Safety and Health Programs  Reduce injuries & illnesses  Improve morale & productivity  Reduce workers’ compensation costs  Show good faith efforts

4©2006 TEEX Exemplary Workplaces:  Assign responsibility to managers, supervisors, and workers  Inspect regularly to control hazards  Train employees to recognize and avoid hazards  Provide systematic policies, procedures and practices

5©2006 TEEX Safety and Health Program Guidelines  Systematic policies and procedures  Recognize hazards  Protect employees  Address all hazards  Beyond law  Including hazards caused by change  More important to be effective than written  Guidelines available from OSHA

6©2006 TEEX Major Elements  Management commitment & employee involvement  Worksite analysis  Hazard prevention & control  Safety and health training

Management Commitment / Employee Involvement

8©2006 TEEX Management Commitment and Employee Involvement  Management:  Regards worker safety and health as a fundamental value  Applies commitment to safety and health equally with other objectives  Employees:  Develop and express own commitment to safety for selves and others

9©2006 TEEX Management Commitment  Management provides:  Motivation/Leadership  Resources  Policy Statement  Clear Goals & Objectives  Employees commit to safety for selves and co-workers

10©2006 TEEX Management Commitment  Demonstrated by:  Being visibly involved at all levels  Leading by example  Assigning responsibilities and accountability at all levels  Providing authority and resources to those responsible  Communicating program goals  Leading periodic reviews

11©2006 TEEX Employee Involvement  Active roles:  Workplace inspections  Hazard analysis  Developing safe work rules  Training coworkers and new hires  Loss or Near Loss investigations  New equipment purchase / design / use  Participating in program review

12©2006 TEEX Supervisor Responsibilities  Analyze work  to identify potential hazards in area of responsibility  Maintain physical protections in work areas  Reinforce employee training  performance feedback  enforcement of safe work practices

Worksite Analysis

14©2006 TEEX Worksite Analysis  Examine the worksite and identify:  Existing hazards  Conditions & operations where changes might occur to create hazards  Analyze the work & worksite to anticipate & prevent harmful occurrences

15©2006 TEEX Comprehensive Survey  Conduct a comprehensive baseline survey  Job Hazard Analysis  Who may help you:  OSHA Consultation Program  Insurance companies  Consultants

16©2006 TEEX Safety & Health Inspections  Conduct regular site inspections (usually weekly)  Establish daily work area inspection procedures  Develop & use a checklist  Provide a reliable hazard reporting system  Employees notify management  No fear of reprisal  Timely & appropriate responses

17©2006 TEEX Additional Worksite Analysis  Investigate accidents & “near misses”  Identify causes & means for prevention  Analyze injury & illness trends  Identify & prevent common cause patterns

Hazard Prevention & Control

19©2006 TEEX Hazard Prevention & Control  Recognition  Determine that a hazard or potential hazard exists  Elimination  Where feasible, prevent hazards by effective design of job or jobsite  Control  If the hazard cannot be eliminated, use hazard controls  Eliminate or control hazards in a timely manner

20©2006 TEEX Hazard Prevention & Control  Hierarchy of controls:  Engineering controls  Administrative controls  Personal protective equipment (PPE)

21©2006 TEEX Engineering Controls  Remove Employee from Hazard  Guards  Barriers  Work Area Design

22©2006 TEEX Administrative Controls  Procedures  Rotation  Breaks  Relief Workers

23©2006 TEEX Personal Protective Equipment  Third line of defense relies on:  Correct choice of equipment  Correct usage  Replacement and maintenance  Awareness of when and why necessary

24©2006 TEEX Hazard Prevention Planning  Facility & equipment maintenance  Emergency planning  Training & drills as needed  Medical program  First aid on site  Physician & emergency care nearby

Safety & Health Training

26©2006 TEEX Safety & Health Training  Address Safety & Health responsibilities of all personnel  Incorporate it into other training & job performance/practice

27©2006 TEEX Safety & Health Orientation  Employees must understand  Hazards they may be exposed to  Employee safety and health responsibilities  Operating procedures and safeguards  Exits and emergency procedures  Orientation training must be given to  site workers  contract workers

28©2006 TEEX Safety & Health Training  Documentation where required  Reinforcing employee training:  Continual feedback  Refresher training as needed

Safety & Health Program Resources

30©2006 TEEX Resources Available  OSHA Safety & Health Management Guidelines (Appendix A)  Small Business Handbook  Sample safety & health programs Sample  Compliance Assistance Quick Start  Customize and apply to your situation!  OSHA Consultation (OSHCON)

Related OSHA Programs

32©2006 TEEX OSHA Programs  Alliances  Strategic Partnerships  VPP  OSHA Consultation  SHARP

33©2006 TEEX Alliances  Organizations committed to workplace safety and health  Collaborate with OSHA to prevent injuries and illnesses in the workplace  Reach out to, educate, and lead the nation's employers and their employees in improving and advancing workplace safety and health.

34©2006 TEEX Benefits of an Alliance  Build trusting, cooperative relationships with OSHA  Network with others committed to workplace safety and health  Leverage resources to maximize worker safety and health protection  Gain recognition as proactive leaders in safety and health

35©2006 TEEX How Alliances Work  OSHA and organization define, implement and meet short and long- term goals from three categories:  Training and education  Outreach and communication  Promote the National Dialogue on Workplace Safety and Health

36©2006 TEEX Getting Started with Alliances  National alliances  Office of Outreach Services and Alliances (202)  Regional or local alliances  OSHA regional office  Region VI contacts: linklink  State plan alliances also exist

37©2006 TEEX OSHA Strategic Partnerships (OSPP)OSPP  Extended, voluntary, cooperative relationship  Groups of employers, employees, and employee representatives  May have 1 business or many stakeholders  Common goal  Plans for achieving goal  Cooperation in implementation  Most are small businesses <50 workers

38©2006 TEEX OSHA Strategic Partnerships  Many focus on Strategic Plan areas of concern  Areas of Emphasis  Including Oil and Gas Field Services  Targeted Areas and High Incident/Severity Areas Targeted

39©2006 TEEX Elements of Partnerships  Must either  Implement effective workplace safety and health management system or  address a specific hazard  Core elements required include  Goals, strategies, performance measures  Evaluation and OSHA verification

40©2006 TEEX Getting Started with Partnerships  Contact OSHA  National or regional contact informationcontact information  Identify goals, strategies, measures  Identify partners  Draft and submit application

41©2006 TEEX Voluntary Protection Program (VPP)VPP  Recognizes exemplary safety and health programs  Cooperation: management, labor, OSHA  Site with comprehensive safety and health management system implemented  Removes routine inspections  13 VPP Star sites in SIC 13SIC 13

42©2006 TEEX VPP Process  Application and S&H program review  Written program and onsite implementation  Review by OSHA and SGE  Levels available  Star – exemplary, self-sufficient, safer than average; evaluations every 3-5 years  Merit – potential to meet Star within 3 years; evaluations every months  Star Demonstration

43©2006 TEEX VPP Innovations  Special Government Employees (SGE)SGE  Volunteers from other VPP sites  Work with OSHA on onsite evaluations  Mentoring  Matching current and potential VPP sites  Safety and Health Management course

44©2006 TEEX OSHA ConsultationConsultation  Separate from compliance inspectors  Free, confidential services:  Recognition of potential hazards  Suggest methods and resources for solutions  Help with safety and health program  Written report  Training/education

45©2006 TEEX OSHA Consultation  Operated by states  Obligation: commitment to correcting serious hazards  Plan / schedule to control serious hazards  Benefit: possible one-year exclusion from programmed inspections  No results reported to inspectors

46©2006 TEEX Safety and Health Achievement Recognition Program (SHARP)SHARP  Operated by Consultation  Small employers with exemplary safety and health management systems  Exemption from programmed inspections for 1 year  Renewable for 1-2 years with evaluations

47©2006 TEEX Getting Started with SHARP  Request a consultation visit and survey  Involve employees  Correct hazards identified  Maintain safety and health program meeting 1989 guidelines  Lower injury/illness and lost workday rates below national average  Notify consultation office before changes