TC 424: The Computer in TC (Winter 2008) Week 9 : Microsoft Word 2007: Tips and Tricks to Tame the Paper Tiger

What will we cover today? 1. Forgetting Word 2003 and everything that came before it 2. Learning specific tips and tricks in Word Reviewing student progress and preparing for the final project deadline

Microsoft Word: 2003 to 2007 Big changes occurred in Office 12 (2007): –Different file extension (docx vs. doc) –Different user interface (the ribbon) –Different locations for your favorite functions (somewhere in the ribbon) –Additional functionality (such as Quick Parts)

Microsoft Word: 2003 to 2007 (continued) But why, Uncle Bill? –Thorough user research pointed to these design changes –Word 2007 helps novice and new users build better documents more quickly –Aligns with the rest of Office 2007 better than previous versions of Word/Office –The old UI was, well, old… MS Word for Windows circa 1990

Word 2007: Official Resources (to ease your transition) These links may be useful to you: –Command Guide Reference ( us/word/HA aspx) us/word/HA aspx –Download the Command Guide Reference ( = b-4e b714-66d7b18d0aa1&displaylang=en) = b-4e b714-66d7b18d0aa1&displaylang=en –Word 2007 Solution Center ( –Compatibility Pack ( –Tutorial on document parts and building blocks ( &pid=CR ) &pid=CR

Microsoft Word 2007 Q&A Ill go over these topics today: –Styles –Table and Figure captions –Cross-references –Table of Contents creation –Page/section breaks –Headers/Footers –Page numbering –Document reviewing –Document combining –Quick Parts and building blocks* * Im going to cheat on this one…

Using Word 2007: Styles Key points on styles in 2007: –The Styles window is helpful (reminds me of the Paragraph Catalog in Frame…) –Right-click on a style to modify it –Consider using a template (.dotx file) to work with your content in Word –Style sets can be helpful –Styles are very powerful and getting increasingly complicated with each new Word release

Using Word 2007: Table/Figure Captions Key points on captions in 2007: –The Word 2007 style set includes only the Caption style –Youre going to need a Figure Caption and a Table Caption Why? Because you want to control the spacing before and after each of these styles, thats why! –Use the Caption style as your starting point for each new style: From the Styles window, click Options… and select All Styles from the Select styles to show: drop-down list From the Styles window, select the Caption style, and then select New Style Create your new style using the appropriate spacing before and after

Using Word 2007: Cross-References Key points on cross-references in 2007: –Very similar to previous Word versions… From the Insert menu, select Cross-reference Select the heading text or other type of text you want to reference

Using Word 2007: Table of Contents Creation Key points on TOC creation in 2007: –Its pretty easy to create one… –Its a little harder (at first) to specify which styles to include if you are used to Word 2003: From the References menu, select Table of Contents, and then select Insert Table of Contents… Select Options… if you want to specify which styles to include in the TOC

Using Word 2007: Page/Section Breaks Key points on breaks in 2007: –Its pretty easy to create breaks… –Again, its a little harder (at first) to insert certain types of breaks if you are used to Word 2003: Page breaks are located in the Insert menu But dont use that feature Instead, go to the Page Layout menu and select Breaks You can insert page and section breaks here!

Using Word 2007: Headers/Footers Key points on headers/footers in 2007: –They are located in their own area of the Insert menu now –If you select Edit Header or Edit Footer from this menu, youll get the Header & Footer Tools -> Design set of options

Using Word 2007: Page Numbering Key points on page numbering in 2007: –Page numbers are included in the Insert menu also, right next to the Header and Footer options –Page number formatting stays the same as in Word 2003

Using Word 2007: Document Reviewing Key points on document reviewing in 2007: –The Review menu has a bunch of stuff in it, including the Tracking and Changes sets of options –You have options here with regard to reviewing changes made to your document…lets walk through them now

Using Word 2007: Document Combining Key points on document combining in 2007: –Document compare and combine tools are also included in the Review menu: Document comparisons are very helpful when you need to see where any changes occurred from one version of a document to the next Document combining is helpful when you want to consolidate two similar documents into one document Lets walk through these options now

Using Word 2007: Quick Parts & Building Blocks Im going to cheat…just look here: deo.aspx?assetid=ES &wi dth=884&height=540&startindex=0&C TT=11&Origin=HA deo.aspx?assetid=ES &wi dth=884&height=540&startindex=0&C TT=11&Origin=HA That tutorial is very helpful!

Preparing Your Final Project To receive credit for this course: 1.Make sure your Frame content is in the proper order within your book file, and that your numbering is correct 2.Produce a PostScript (PS) file of your entire set of Frame content (as described in Week 8; select all the files in your book!) 3.Distill that PS file into a PDF file 4.Rename the PDF file with your name somewhere in it (athayer_final.pdf, for example) 5.Post the final PDF file to the Catalyst ShareSpaces site for this course no later than Monday, March 17, at 5 PM PST 6.I will turn in grades on Monday, March 17, so be sure I get your PDF by then; if you have trouble with the ShareSpaces site, me your PDF

Uninspired: This weeks demotivational quote For $20, Sobolsoft ( will sell you a Old Classic Menu Toolbar Interface that changes Word 2007 back into Word On the other hand, the original Word for Windows (released about 20 years ago) cost $500. Word 2007 costs $115 for students, or you can get Office 2007 for $64. Perhaps progress is a good thing! Clippy, the helpful Office companion

What did we cover today? 1. Forgetting Word 2003 and everything that came before it 2. Learning specific tips and tricks in Word Reviewing student progress and preparing for the final project deadline