Health Assessment Vaccination Documentation

Objective Record Vaccination data for a medical case using the new US2014 form Familiarise the standard Required Vaccines by Age Manage Vaccine Availability Validate the US2014 form Understand the updates of the US2014 form on the list of Vaccination medical services in the Summary tab of Individual Details page

Prerequisites Individual is a registered case with a Medical activity Individual is a USRAP (refugee) or US Immigrant (self-payer) case Individual is assigned or scheduled for Health Assessment

Process Overview Find an Individual Record the individual’s Vaccination in the Health Assessment Form – Vaccine history (if any) – Vaccine Doses provided by IOM – Reason for Blank Waiver (if any) Validate the Health Assessment Form

Rules Vaccines provided by IOM during the initial exam is recorded under the Vaccine Given By Panel Site column Additional vaccines, prior to re-medical, are recorded under the Additional Vaccine Given by IOM columns Not routinely available vaccines can be configured per mission Not age appropriate vaccines are based on a standard list of required vaccines by age

Vaccine Doses provided by IOM

DEFAULT ON NOT AGE APPROPRIATE (A) BLANKET WAIVER Configured Settings on the Vaccination Documentation for US2014 Form

Not Age Appropriate (A) Blanket Waiver

Required Vaccines by Age VaccineMin YearMin MonthMin DayMax YearMax MonthMax Day DTP / DT / DTaP Td7100 Tdap Polio-OPV IPV MMR1Born after 1957 Rubella1Born after 1957 Measles1Born after 1957 Mumps1Born after 1957 RotaTeq (RV5)42829 Rotarix (RV1)42829 This table has an impact on the “Not Age Appropriate” (A) Blanket Waiver column

VaccineMin YearMin MonthMin DayMax YearMax MonthMax Day Hib Hep A Vaccine Hep B Vaccine0100 MCV Other MCV conjugate Varicella199 PCV PCV PCV PPSV Influenza6100 This table has an impact on the “Not Age Appropriate” (A) Blanket Waiver column Required Vaccines by Age

DEFAULT ON NOT ROUTINELY AVAILABLE (D) BLANKET WAIVER Configured Settings on the Vaccination Documentation for US2014 Form

Not Routinely Available (D) Blanket Waiver

Vaccination Tab

SET ALL NEGATIVE/NO/NORMAL VALUES ON VACCINATION Set No/Normal Function for US2014 From

Sample Medical Profile – USRAP 2014 Standard Medical Form: US2014 Health Assessment Core Services: – PE IOM – X-Ray Chest (only for ages >= 15 yr) – TST (only for ages >= 2 yr and ages < 15 yr) – Syphilis Screening (only for ages >= 15 yr) – MMR (only for ages 1 – 64 yr) – DTP (only for ages >= 2 mos and ages < 7 yr) – Hep B Vaccine (for 2 mos and above)

Vaccination Tab

VALIDATION RULES ON VACCINATION US2014 From

Vaccination Tab Mandatory only if the vaccination is a scheduled/assigned medical service

Any field in the Contraindication to Vaccination section can be checked only if there is at least one vaccine with Reason for Blanket Waiver = C Vaccination Tab – Other Validations

Pregnant must be selected only if Pregnancy, current is Yes in the History tab Vaccination Tab – Other Validations

FIELD MAPPING OF VACCINATIONS Form-Service Mapping for US2014 Form

Form-Service Mapping The following fields from the US2014 form are mapped to a Vaccination medical service: – Vaccine Given by Panel Site Date – Additional Vaccine Given by IOM Date 1 – Additional Vaccine Given by IOM Date 2 All 3 date fields populate the Completion Date of the Vaccination medical service If all 3 date fields are populated, the Health Assessment of the individual will show 3 instances of the vaccination medical service ND is the Not Done checkbox field that sets the status of a core Vaccination medical service to Not Done

Q & A

Helpful Hints Appointments are not required to start recording results System updates the Medical Services in the Summary tab of the Individual Details page based on updates made in the US2014 form (including the Status) Set All No/Negative/Normal function can populate most of the data for you, but it is still best to do QA/QC

Exercises 1.Configure vaccine availability (admin only) 2.Child refugee, full dose by IOM 3.Child immigrant, initial dose by IOM 4.Pregnant refugee, MMR not done 5.Adult immigrant, full dose by external