TIPW EB -IM C AMPUS B EGINNING OF Y EAR August 2013

N EW F ACES IN L IBRARIES & I NSTRUCTIONAL M ATERIALS Director Chris Van Hamersveld, Ph.D. Digital Materials Manager Christy Foster

I NVENTORY

C AMPUS A DJUSTMENT R ECEIPT

C OLLECT ANY O UTSTANDING I NSTRUCTIONAL M ATERIALS FROM I NDIVIDUALS ( THIS INCLUDES ANY STACKS OF MATERIALS COLLECTED OVER THE SUMMER ) Home ⇨ Quick Links ⇨ Quick Entry ⇨ Collect by Accession

R ECEIVE ALL I NSTRUCTIONAL M ATERIALS INTO TIPW EB ‐ IM ( DISTRICT TRACKED ITEMS WILL HAVE PICK TICKETS TO IDENTIFY THE REQUISITION NAMES ) Inventory ⇨ Orders ⇨ Campus Requisitions ⇨ Receive

R EVIEW /P RINT R EPORTS TO I DENTIFY I NDIVIDUALS WITH ITEMS STILL O UTSTANDING ( DEPENDING ON YOUR CAMPUS ’ DISTRIBUTIONS THIS MAY BE EITHER TEACHERS OR STUDENTS OR BOTH ) Reports ⇨ All Reports Campus Distribution by Title Report (sorts by ISBN, then student, then teacher) Student Textbook Status Report (sorts by student last name) Student Charge Summary Report (provides a list of charges assessed to students, sorted by last name)

A DD NEW TEACHERS ( BE SURE TO USE THE ID FROM M IZUNI )

P RINT B ARCODE R EPORTS TO P REPARE FOR D ISTRIBUTIONS TO I NDIVIDUALS ( IF APPLICABLE ) Reports ⇨ All Reports Class Roster with Bar Codes (sorts by teacher last name, then course, then student last name) Student Listing with Bar Codes (sorts by student last name) Teacher Listing with Bar Codes (sorts by teacher last name)

D ISTRIBUTE I NSTRUCTIONAL M ATERIALS TO I NDIVIDUALS ( IF APPLICABLE ) Home ⇨ Quick Links ⇨ Quick Entry ⇨ Student Distribution Home ⇨ Quick Links ⇨ Quick Entry ⇨ Teacher Distribution Distribute to Individuals Video: Quick Data Entry Distribution Tutorial Quick Data Entry Distribution Tutorial

P RINT /P ROVIDE D ISTRIBUTION I NFORMATION TO I NDIVIDUALS ( IF APPLICABLE ) Receipts: Reports ⇨ All Reports ⇨ Teacher Textbook Receipts Reports ⇨ All Reports ⇨ Student Textbook Receipts

F ORM L ETTERS TO S TUDENT P ARENT /G UARDIANS : Tools ⇨ Form Letter Editor (Note: Feel free to create a new Form Letter to suit your campus’ needs) Student Contract Letter (Identifies all distributions and generally is used to communicate what items the student has checked out) Default Letter (generally used to communicate Lost and Partial Paid issues) Print Form Letters Reports ⇨ Form Letters Modify Body of Letter (Best Practice: include campus policies and contact information)

L IBRARIES & I NSTRUCTIONAL M ATERIALS WEBPAGE OA List Teacher Request Form Adoption Procedures Instructional Materials

Y OUR T URN …