Internet Rechartering 2014 All Unit Charter Renewals are due at the respective District’s Roundtable Meeting in November Last Updated 7/29/13

Changes to 2014 Rechartering ScoutParents are no longer listed on your roster. This position has been discontinued. The position of ScoutParent Unit Coordinator is now known as Parent Coordinator. The new position of 91U has been created for adults who want to be registered but do not have a designated responsibility. The 91U position is a fee-paid registration and will require a completed adult application and Disclosure/Authorization Form. A criminal background check will be conducted. Youth Protection Training only is required for this position.

A Helpful Tutorial is Available

Internet Rechartering Update Welcome Screen You are a first time user every year. Internet Explorer is the browser that should be used.

Internet Rechartering Update The unit renewal processor for Internet Rechartering begins as First Time User because the unit access code is changed each year for security reasons. After initial registration, log in as a Returning User. First Time User Returning User You are a returning user AFTER you have registered and created your password

Internet Rechartering Update All unit processors are required to agree to a Confidentiality Statement when the initial First Time User registration is completed. The agreement is required each time First Time User is selected. Click I agree

Internet Rechartering Update Account registration is simple to complete and requires name, password, address, and telephone number of the unit renewal processor. Write your password down

Internet Rechartering Update Load Roster offers two options to unit processors: Load the unit roster from council information; or upload a rechartering file from unit- management software to match against the council information. RECOMMENDED: Load Council Information PackMaster/TroopMaster software works best with ScoutNET but only if the PackMaster/TroopMaster information is identical to the Council information.

Internet Rechartering Update Upload recharter file requires a valid file from unit-management software. Please do not change the Council roster to match your file.

Internet Rechartering Update The first steps of Stage 2, following Load Roster, are to review the chartered organization information and determine if any members will not be renewed for the new roster. Print your roster here to review for changes

Internet Rechartering Update Update unit roster allows the renewal processor to import adult and youth members added to the unit roster by the council into Internet Rechartering at any time. Work already done will not be changed or reset. Members added will display with a person ID. If an adult or youth record was entered online and then is added through Update unit roster the processor will know which record to remove by selecting the record with no person ID displayed. Use Update unit roster to refresh the status of adult YPT completion.

On this screen, you decide who is returning and who is not. Those returning should have a check by their name.

Then a list confirming your selections is presented.

A roster of the selections is presented so you can then update information on any of the returning adults or youth. Again, you may remove individuals from the roster.

Internet Rechartering Update There is no change to Page 1: Add New Adult. If moving from a unit with the same expiration as yours, they are not a transfer. DO NOT ASSIGN MORE THAN ONE LEADERSHIP POSITION

Internet Rechartering Update There is no change to Page 1: Add New Youth Member.

Internet Rechartering Update Page 2: Add New Member has Ethnic Background selection required.

Internet Rechartering Update Update Member Data is a core step of Internet Rechartering as it provides for updating of name, address, telephone, address, and ethnic background information. Youth Protection Training (YPT) information has been added. Adults who have current YPT will show “Y” flag. ANY TIGER PARTNER WHO IS REGISTERING IN A FEE-PAID POSITION MUST COMPLETE AN ADULT APPLICATION

Internet Rechartering Update There is no change to Page 1: Update Adult in Update Member Data.

Internet Rechartering Update Update Member Position allows for position changes and validates positions are correct.

Internet Rechartering Update Update Fees allows Boys’ Life to be added and multiple fee selection.

Internet Rechartering Update

Membership Inventory allows the entry of the Reason for non-renewal by selecting the appropriate radio button.

Internet Rechartering Update After the unit renewal is submitted, the unit prints the Unit Charter Renewal Report.

Internet Rechartering Update The Unit Charter Renewal Report Package contains the Charter Renewal Application with the Registration Fee detail and totals and the appropriate lines for the original signatures of the Executive Officer, Unit Leader, and the Council Representative The Executive Officer or the Chartered Org Rep can sign The Commissioner can sign, but the District Executive will also sign The Unit Leader needs to sign to approve the charter

Questions? Internet Rechartering Update The commissioner staff from your BSA District is your first call for help. Go to this link if you don’t know : If you are unable to contact a volunteer from the commissioner staff, call the council office at: (know what BSA District your unit is part of).

HAPPY RECHARTERING Internet Rechartering Update