DNV No. 1 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS THEMES Plans and expected contribution WP VII - Network Management

DNV No. 2 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS WP VII - Network Management u Scope u Schedule u Project Management Manual u Periodic Reports u Technology Implementation Plan u THEMES Web Site Prototype u list u Member/WP Matrix

DNV No. 3 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS WP VII - Network Management u Scope of WP VII - Network Managment database and network web site Administrative support to WP leaders Project planning Progress monitoring and reporting Arrangement of meetings Cost control and reporting Dissemination activities Summary of overall findings and need for further research u WP VII is executed by the principal contractors

DNV No. 4 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS Schedule

DNV No. 5 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS Schedule u Coordination committee, workshops & network meetings WP coorination meeting in August 2000 Distribution of tasks to members –Memebers are expected to contribute with their experience Network meeting/Workshop october 2000: –Plenary/Parallell sessions –Present/Discuss/Plan further work Summary report (Delivareble No 1) in November 2000

DNV No. 6 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS Schedule

DNV No. 7 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS WP VII - Network Management u Project Management Manual Scope/Contents –Dissemination plans –Exploitation plans –Implementation plan –Quality assurance procedures –Consortium Agreement Will be available at the web-site The secretariat is responsible for writing and maintaining this plan

DNV No. 8 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS WP VII - Network Management u Periodic Reports Biannual Management Report –reports informing on the management and the progress of the project for the previous period, but which are not linked to a payment (submitted without a cost statement –Input from members to the contractor they are linked to: –A report on their contribution to THEMES. –Input from WP co-ordinators: –Technical Progress –Comparison of planned vs. achieved work (including deviations and corrective actions) –Planned activities for next period (deviations) –The secretariat is responsible for writing and submitting this report to the Commission

DNV No. 9 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS WP VII - Network Management u Periodic Reports continued Annual Progress Report –reports informing on the management and the progress of the project for the previous period, but which are linked to a payment (submitted with a cost statement) –Input from WP co-ordinators: –same as for biannual management reports –state of the art review and expected results and expansions –list of deliverables –Update of Part 2 of TIP –The secretariat is responsible for writing and submitting this report to the Commission

DNV No. 10 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS WP VII - Network Management u Periodic Reports continued Cost statements –reports the amount of the expenditure for each cost category of all eligible costs incurred during the corresponding period –Input from WP co-ordinators: –overview of all eligible costs for all members associated with the WP –The secretariat is responsible for writing and submitting this report to the Commission along with the annual progress report.

DNV No. 11 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS WP VII - Network Management u Technology Implementation Plan Intention is to show how we are going to use the results from THEMES - predefined data sheets Schedule: –M1 - 1st version - start filling out forms –M19 - Draft version at mid term –M36 - Final version submitted to the Commission

DNV No. 12 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS WP VII - Network Management u THEMES Web Site Prototype There will be an open (to the public) and restricted part (for members) The restricted part shall be used for –distribution of reports/results –distribution of minutes and related information/presentations –discussion forum Major revisions annually based on results from WP II Final version will be a prototype of web-site for information on safety assessment applied to shipping The secretariat is responsible for setting up and maintaining this web site

DNV No. 13 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS WP VII - Network Management u list Objective: Distribute infomation about THEMES to interested parties. Stage 1: All members of the co-ordination committee sends in name, address, type of contact, and address of potentially interested parties to the secretariat. Stage 2: Based on feedback and experience with this list, the members will be encouraged to submit such information to secretariat Responsibilities –The secretariat creates and maintains the list, and makes it available through the web site –All members of the co-ordination committee submit lists of interested parties

DNV No. 14 © 2000 Det Norske Veritas D ET N ORSKE V ERITAS Member/WP Matrix u Will be distributed immediately after this meeting. u Members are asked to review their WP involvment