1. Cultural Heritage in REGional NETworks REGNET

2. 4. July 2002REV02 Luxembourg – Management Issues 2 Management Issues January 2002 – June 2002 Reporting 2 nd Cost Statement 2 nd Project Review Consortium Agreement 2 nd Contract Amendment Deliverables D4 to D6 Current Project Planning

3. 4. July 2002REV02 Luxembourg – Management Issues 3 Reporting Reports sent to the Commission: 1st Trimonthly Report 2002-02-28 2nd Trimonthly Report 2002-06-13 2nd Progress Report2002-06-13 Additional information2002-06-13 3rd Trimonthly Report 01-04-02 to 30-06-02

4. 4. July 2002REV02 Luxembourg – Management Issues 4 Cost Statement – Period 2 Submission Process 2002-04-19 Start of evalution process according to Request in 1 st official Review report: The co-operative atmosphere in the team is excellent. Due to the number of partners, the co-ordinator must carefully check the progress of each task. And Annex II, Article 2(c) Role of the coordinator..... He shall submit to the Commission the..[CST, PR, FR and TR]... after incorporating the content of data provided by the contractors and verifying their consistency with any corresponding cost statement,... Questions arose regarding CC, SPAC and TINC

5. 4. July 2002REV02 Luxembourg – Management Issues 5 Cost Statement – Period 2 (TINC)

6. 4. July 2002REV02 Luxembourg – Management Issues 6 Cost Statement – Period 2 (TINC)

7. 4. July 2002REV02 Luxembourg – Management Issues 7 Cost Statement – Period 2 (TINC)

8. 4. July 2002REV02 Luxembourg – Management Issues 8 Cost Statement – Period 2

9. 4. July 2002REV02 Luxembourg – Management Issues 9 Cost Statement – Period 2

10. 4. July 2002REV02 Luxembourg – Management Issues 10 Cost Statement – Period 2 Final Results CC issue solved by shift of resources to WP3 SPAC issue solved by shift of resources to other partners: integration of index+ to be delivered by 2002-09-30 TINC issue regarded as not solved: no delivery of T2.5 adequate contribution or task leadership as required from official 1 st Review Report and REGNET contract

11. 4. July 2002REV02 Luxembourg – Management Issues 11 Cost Statement – Period 2 Reaction of partners TINC not agreeing to shift resources which need to be done due to the emergency procedures carried out now official letter requesting to leave the consortium because of having accomplished its core work within REGNET

12. 4. July 2002REV02 Luxembourg – Management Issues 12 Cost Statement – Period 2 Cost Statement 2 was transferred to the Commission together with TR2 and PR2 on 13 June 2002 and the Additional Information File containing AIT – new address IMAC – shift between categories SUL – shift between categories VALT – shift between categories TINC – official letter on leaving the consortium Details on consumables and actual labour rates from various partners, subcontractor invoice PR2 containing coordinator request to shift resources from TINC and SPAC to partners that took over their responsibilities PR2 containing coordinator request to terminate clustering (solved during the Sofia meeting)

13. 4. July 2002REV02 Luxembourg – Management Issues 13 Rev1 – Follow-Up (1/5) Green light – 1 st Review 25 October 2001 Criticism: integrate precise figures on the pictures and goods market in European countries and define the size of the European market Solution: REGNET Market Engineering – content table introduced by IMAC for T2.5

14. 4. July 2002REV02 Luxembourg – Management Issues 14 Rev1 – Follow-Up (2/5) IR25v01 (January 2002) included mostly background information not the recommended contents PMG03 Barcelona: a steering committee consisting of marketing partners and content providers was set up

15. 4. July 2002REV02 Luxembourg – Management Issues 15 Rev1 – Follow-Up (3/5) REGNET Market-Engineering and Review recommendations were still ignored in IR25v11 (29-03-2002) product description was "copy and paste exercise" based on the REGNET technical annex Stop the work and execute remedy actions

16. 4. July 2002REV02 Luxembourg – Management Issues 16 Rev1 – Follow-Up (4/5) ask the Commission for extension of Task 2.5 and the interrelated tasks 2.3 & 2.4 constitute a modified team for T2.5 (in WP3) consisting of: IMAC (New Task Leader) ICCS ONB TARX AIT Shift necessary budget from T4.1 (WP4) into the extended T2.5 (WP3) and introduce appropriate control procedures with 3-4 weekly reports to the consortium freeze the existing IR2.5 (it was put into the annex of D6) I

17. 4. July 2002REV02 Luxembourg – Management Issues 17 Rev1 – Follow-Up (5/5) End of March 2002: start immediately with work on T2.5 (including remedy work for T1.7) based on IMAC's REGNET - Market- Engineering baseline document Final Version planned for End of June 2002

18. 4. July 2002REV02 Luxembourg – Management Issues 18 Project Review 2 nd Project Review: advanced to 4 July 2002, Luxembourg Due to open issues regarding cost statements 14 June 2002 Review Agenda and updated Deliverables sent in electronic version to the reviewing team 18 June 2002 Total Review Documentation file sent to the reviewing team in bound paper file and on CD-ROM

19. 4. July 2002REV02 Luxembourg – Management Issues 19 2 nd Contract Amendment Relevant changes which should result in a second contract amendment are just being worked out and transferred to the European Commission Among them are the shift between categories of several partners Adress changes of AIT and MOT Change of legal representative CC The request of TINC to leave the consortium Furthermore a shift of resources (see Progress Report 2) among partners has been suggested resulting from the issues regarding SPAC and TINC

20. 4. July 2002REV02 Luxembourg – Management Issues 20 Deliverables D4 to D6 Deliverables D4 – delivered to the Commission (19.4.2002) Updated version delivered to review committee (14.6.2002) D5 – delivered to the Commission (19.4.2002) Updated version delivered to review committee (14.6.2002) D6 – it has been agreed with the Commission (9 April) to deliver a first version of D6 and to extend the deadline for the delivery of the final version until end of June 2002. First version delivered to the Commission (19.4.2002) Second version delivered to review committee (14.6.2002) Final version planned for 30 June 2002

21. 4. July 2002REV02 Luxembourg – Management Issues 21 Current Project Planning