Every Club’s Vote Counts: Moving to E-balloting Governors Round Table 2019: Strong Roots, Strong Regions   Every Club’s Vote Counts: Moving to E-balloting Lisa Mangiafico Senior Director, Information Services © Soroptimist International of the Americas, Inc. ®

E-balloting is on the way! E-balloting, or electronic balloting, is a web-based voting system used to conduct elections with integrity. Votes can be cast with any smart phone or tablet or computer with web access.

How e-ballots work

How e-ballots work Unique link to club email: sianyclub@soroptimist.net

How e-ballots work Clubs pick their candidate or vote yes or no to accept an amendment to bylaws.

How e-ballots work Clubs click a “done” or “submit” button, and their vote is tabulated in the e-voting system.

How e-ballots work The ballot does not get held up or lost in the postal mail “Green”: more environmentally friendly than postal ballots Clubs can vote on a phone or tablet right at the meeting

SIA and e-balloting SIA will conduct its first ever electronic ballot in February 2020 with our 2020-2021 President-elect ballot October 2020 laws and resolutions ballot

SIA and e-balloting SIA will notify the club president and club treasurer of upcoming ballots through their personal email addresses

How regions can help clubs prepare Make sure all clubs know how to use the club email system (@soroptimist.net) Instructions in all languages on website Use club email addresses to communicate with your clubs Clubs need to monitor club email address regularly Encourage clubs to change their club email passwords

How regions can help clubs prepare Make sure all clubs have provided to SIAHQ a unique personal email address for their club president a unique email address for their club treasurer

E-balloting is on its way! Spread the word to all corners of your region: E-balloting is on its way!