Using Microsoft Office 2007 Getting Started with Microsoft Office 2007

Todays Destination Office ButtonOffice Button How to Save???How to Save??? PrintingPrinting PreparePrepare SendSend PublishPublish CloseClose Quick Access ToolbarQuick Access Toolbar 2Microsoft Office 2007-Illustrated

Destination 2 RibbonRibbon Command TabsCommand Tabs Mini ToolbarsMini Toolbars Super TooltipsSuper Tooltips Styles & ThemesStyles & Themes Chart GalleriesChart Galleries SmartArt DiagramsSmartArt Diagrams Improved Clip ArtImproved Clip Art The Zoom SliderThe Zoom Slider Live PreviewLive Preview Where to go for helpWhere to go for help 3Microsoft Office 2007-Illustrated

4 What is Microsoft Office 2007? Group of software programsGroup of software programs Helps to perform various tasksHelps to perform various tasks Programs have similar look and feelPrograms have similar look and feel

5Microsoft Office 2007-Illustrated What Programs are in the Office 2007 Suite? Microsoft Office Word 2007 Microsoft Office Excel 2007 Microsoft Office PowerPoint 2007 Microsoft Office Access 2007 Common Benefits of the suite:Common Benefits of the suite: Common user interfaceCommon user interface CollaborationCollaboration

6Microsoft Office 2007-Illustrated Understanding WORD 2007 LettersLetters MemosMemos FaxesFaxes NewslettersNewsletters ReportsReports Word document

7Microsoft Office 2007-Illustrated Understanding EXCEL 2007 BudgetsBudgets ProjectionsProjections PaymentsPayments ChartsCharts GraphicsGraphics Excel worksheet

8Microsoft Office 2007-Illustrated Understanding POWERPOINT 2007 GraphicsGraphics TransitionsTransitions SoundtracksSoundtracks Design themesDesign themes PowerPoint presentation

9Microsoft Office 2007-Illustrated Understanding ACCESS 2007 InventoriesInventories Employee dataEmployee data Customer dataCustomer data Sales dataSales data QueriesQueries Access database form

10Microsoft Office 2007-Illustrated Viewing the OFFICE 2007 New Look – User Interface PowerPoint program windowPowerPoint program window Quick Access toolbar Ribbon Dialog box launcher Zoom percentage Zoom slider Document window Tabs Title bar

New OFFICE BUTTON 11Microsoft Office 2007-Illustrated Save and Save asSave and Save as PrintPrint PreparePrepare SendSend PublishPublish

12Microsoft Office 2007-Illustrated Starting /Exiting OFFICE 2007 Starting a programStarting a program Multiple programs can be openMultiple programs can be open Ways to move between programsWays to move between programs Click desired program on taskbarClick desired program on taskbar Use [Alt][Tab] keyboard shortcutUse [Alt][Tab] keyboard shortcut Exiting a programExiting a program Click the Office buttonClick the Office button Click Exit (program name)Click Exit (program name)

13Microsoft Office 2007-Illustrated Save As a File Save As dialog boxSave As dialog box Previous Locations list arrow Address bar File name field; your computer may not be set to display file extensions

14Microsoft Office 2007-Illustrated Whats New in Save? Identifying Office files by programIdentifying Office files by program Common names, such as documentCommon names, such as document Individual name, such as location.docxIndividual name, such as location.docx XML Compatibility Format - (Extensive Markup Language)

Save As Options.x – What does this mean.x – What does this mean Saving for older versionsSaving for older versions Saving as OpenDocumentSaving as OpenDocument Saving as.PDF or XPS - XML Paper Specification (XPS) is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed.Saving as.PDF or XPS - XML Paper Specification (XPS) is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. Other Formats – web pages, rich text format, etc.Other Formats – web pages, rich text format, etc. 15Microsoft Office 2007-Illustrated

16Microsoft Office 2007-Illustrated Saving a file with a New Name You may need to reuse existing filesYou may need to reuse existing files Example: old budget is template for newExample: old budget is template for new Save As dialog boxSave As dialog box Save existing file with new nameSave existing file with new name File may be stored in various locationsFile may be stored in various locations Original file remains intactOriginal file remains intact

17Microsoft Office 2007-Illustrated Whats New in Print A more complex printing operationA more complex printing operation Select text/pagesSelect text/pages Preview the documentPreview the document Quick PrintQuick Print Zoom: see more (or less) of documentZoom: see more (or less) of document

18Microsoft Office 2007-Illustrated Viewing and Printing Your Work Print preview screenPrint preview screen Print button Orientation button Zoom button Close Print Preview button

19Microsoft Office 2007-Illustrated Printing Your Work Print dialog boxPrint dialog box Your selected printer will be different Number of copies to print OK button

Office Button - Prepare PreparePrepare Propertiesmanage filesPropertiesmanage files Document InspectorDocument Inspector Compatibility CheckerCompatibility Checker Encrypt documentEncrypt document 20Microsoft Office 2007-Illustrated

Office Button – Send - Publish Send a copy of the document to other people by way of: FaxFax PDFPDF XPSXPS AttachmentAttachment 21Microsoft Office 2007-Illustrated

Quick Access Toolbar Customize to what you want!Customize to what you want! 22Microsoft Office 2007-Illustrated

The Ribbon – the New Feel Command TabsCommand Tabs Mini ToolbarsMini Toolbars Super TooltipsSuper Tooltips Styles & ThemesStyles & Themes Chart GalleriesChart Galleries SmartArt DiagramsSmartArt Diagrams Improved Clip ArtImproved Clip Art 23Microsoft Office 2007-Illustrated

The ZOOM Slider Where is it and what does it do? 24Microsoft Office 2007-Illustrated

Live Preview Saves you time!Saves you time! 25Microsoft Office 2007-Illustrated

26Microsoft Office 2007-Illustrated Where Can I Get HELP?? How to get comprehensive help:How to get comprehensive help: Press [F1] in an Office programPress [F1] in an Office program How to get condensed help:How to get condensed help: Point to icon in program windowPoint to icon in program window View ScreenTip that pops upView ScreenTip that pops up

27Microsoft Office 2007-Illustrated How to Get Help Word Help windowWord Help window Help toolbar Search field Hide Table of Contents button The colors of your links may differ Connection status

Technology Tip of the Day! 28Microsoft Office 2007-Illustrated The power of right clicking