Contracting & Coffee July 2019 nstxl.org

Understand Significant Extent Welcome Understand Significant Extent How to determine Team Lead and Team Member relationship What is the solution requested? Is there any Program of Record integration? How to be a Rockstar Team Lead Structure Data Calls Accountability How to be Team Member who gets invited back to the party Responsiveness Proactive Team spirit Additional info can go here nstxl.org

Significant Extent determined Statute Translation Why This Matters A new key technology, product or process; A novel application or approach to an existing technology, product or process; A material increase in the performance, efficiency, quality or versatility of a key technology, product or process; Accomplishment of a significant amount of the prototype project; Cause a material reduction in the cost or schedule of the prototype project This is a subjective determination of the Agreements Officer (with support from team). Contractors should provide adequate & meaningful information to facilitate this critical determination. “There is at least one nontraditional defense contractor or nonprofit research institution participating to a significant extent in the prototype project.” [1 of the 4 conditions for award eligibility]

Team positioning determination Requested Solution What are the asking for in this RFS? What are the challenges? Current Solution What are they doing today? What is working and not working? Your Solution Have you ever solved this problem before? How would you solve this problem?

Team Lead (the Performer) vs Team Member Direct access to Government team members Responsible for Contractual Items and Compliance Leads the writing and schedule Responsible for Fiscal Dependencies and Schedules Manages all team members and solutioning Highest level of insight and control over the solution Team Member Responsible for all flow down Contractual Items and Compliance Dependent on the payment schedule agreed to with the Lead Must respond quickly and completely to all data calls Must communicate proactively with Lead Performer about all issues to include, but not limited to, schedule, pricing, & solutioning

Program of Record (POR) What is POR Importance Relevance Line item in budget Response to approved need Clear application/Approved Importance Correlated acquisition approach Embedded application Requirement based procurement Relevance Tie back to a POR means more approved funding More likelihood of a stable acquisition approach Resistance to infusion of innovation likely

How to be a Rockstar Team Lead Transparency Communicate Accountability Evaluate Gaps and Risk Plan

Your Team Team Lead- Plan Your Organization Identify Problem Identify your Solution Infrastructure Support Find Gaps in solution List requirements for response Plan Team Your Team List team requirements List what teaming partners to solve the problem Make a matrix of all data List timeframes for response for team members

Team Lead- Communication Tell the team: What and when do you need Expect from the team: Consistent communication and requested information Tips: Be clear with expectations Communicate often and clearly Make due dates Set weekly/Bi-weekly meetings Celebrate the small successes OUR PLATFORM NSTXL bridges the public and private sectors to accelerate the discovery, development and deployment of innovative technology solutions for operational missions and installations of the U.S. Military at home and abroad.

Team Member- How to be successful Be candid with what you have done and can do Things change, roll with the punches Provide clear documents Check costs and solutions Be responsive Be accessible Participation Accuracy Transparency Flexibility OUR PLATFORM NSTXL bridges the public and private sectors to accelerate the discovery, development and deployment of innovative technology solutions for operational missions and installations of the U.S. Military at home and abroad.

Team Member- Preparation Show the Lead your business practices Be eager to help Responsive Be easy to reach to illustrate how you will preform when you win Accessible What solution does the team need from you to be successful Technical

Team Member- Flexibility and Transparency Understand that things will change and be flexible Be honest with what you are doing currently and what is on your roadmap Continue to support when the landscape is dynamic

NSTXL Team NSTXL Teresa Speck, TReX Director teresa@nstxl.org Dr. Larry Solliday, SVP Acquisition and Technology larry@nstxl.org Bernice Glenn, SVP Strategic Membership bernice@nstxl.org Kasia Chaberski, Marketing and Communications kasia@nstxl.org Hannah Goodman, Membership hannah@nstxl.org