Introduction to Spreadsheets

What are Uses of Spreadsheets? Prepare budgets Maintain student grades Prepare financial statements Analyze numbers Manage inventory Make forecasts

Advantages of Spreadsheets Forecasting and making decisions Fast and efficient Automatically recalculates

What-if Analysis A spreadsheet tool used to play out different situations to determine the outcome

Parts of the Spreadsheet Window Active cell cells Column C Row 5

Entering Data into a Spreadsheet Labels Alphabetical text Values A number Formulas Statement that performs a calculation Functions Built-in formula that is a shortcut for common calculations

Identifying Labels and Values

Identifying Formulas and Functions The result of the formula function The result of the function

Identifying Parts of a Spreadsheet Formula mathematical operators =B2+C2+D2 equal sign—first part of any spreadsheet formula cell reference/address—made up of the column heading and the row number

Identifying Parts of a Spreadsheet Function =SUM(B2:B6) name of function range equal sign

Mathematical Operators + addition - subtraction * multiplication (asterisk) / division (slash or diagonal)

Spreadsheet Functions Function Name Description AVERAGE Average of arguments. COUNT Counts the number of cells in a range. IF Specifies a logical test to perform; then performs one action if test result in true and another if it is not true. MAX Maximum value of range of cells. MIN Minimum value of range of cells. ROUND Rounds a number to a specified number of digits. SUM Totals a range of cells.

Relative and Absolute Referencing cells that change when they are copied into other cells Absolute cells that do not change regardless of where it is copied

Changing Column Width 1. Position cursor between column headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag to the right. Shortcut: double-click between the column headings!

Changing Row Height 1. Position cursor between row headings. 2. Make sure your cursor changes to cross-hairs. 3. Click and drag down. Shortcut: double-click between the row headings!

Formatting Cells with Enhancements underline shading font size bold borders

Numeric Formatting decimal currency general

Print Orientations Portrait Landscape A paper orientation that is taller than it is wide. Landscape A paper orientation that is wider than it is tall.

Print Options without gridlines with gridlines

Printing Column and Row Headings without column and row headings with column and row headings

Print Showing Formulas formulas displayed formulas NOT displayed

Printing Selected Areas highlight desired area, choose option to print selected area (according to your software)

Graphing bar graph line graph area graph pie graph used to compare the values of various items line graph useful for plotting trends area graph like a “filled in” line graph. Used to track changes over time pie graph used to represent the percentage each item contributes to the total

Types of Charts/Graphs