Time Scheduling and Project management Unit: 1 Introduction to project management and time scheduling Unit: 2 Project Management Life Cycle Unit: 3 Project Time Scheduling Provided by CDI

Time Scheduling and Project management Unit: 1 Introduction to project management and time scheduling Provided by CDI

Learning outcomes At the end of this module you will : Get introduced with the meaning of the: project, project management and project time scheduling 2. Be able to recognize the characteristics of a project 4. Use general information about project time scheduling

Unit 1 What is a project? A project is a series of tasks that need to be completed in order to reach a specific outcome. A project can also be defined as a set of inputs and outputs required to achieve a particular goal. Projects can range from simple to complex and can be managed by one person or a hundred. A project has a defined start and end point and specific objectives that, when attained, signify completion

Characteristics of Projects Unit 1 Characteristics of Projects Are unique Consume time Cost money Requires people Contain risks Sequence of tasks

What is Project Management? Unit 1 What is Project Management? Project management is the process of initiating, planning, executing, controlling, and closing the work, to achieve specific goals and meet specific success criteria at the specified time.

Benefits of Project Management Unit 1 Benefits of Project Management Do more with less Flexible framework Clear expectations Progress is monitored Lessons learned Do it right the first time Less frustration

Unit 1 What is Project Time Scheduling? Time scheduling is a collection of techniques used to develop and present schedules that show when work will be performed. The choice of tools and techniques used to develop a time schedule depends upon the level of detail available about the work that needs to be done. Project time scheduling IS: - a part of project planning, - a tool that communicates when planned activities needs to be performed

Time scheduling and project management Unit: 2 Project management Life Cycle

Learning outcomes At the end of this module you will be able to: Recognize the elements of the project management life cycle Use the project management elements in implementation of projects

Unit 2 Characteristics of the Project Management Life Cycle - Defines the beginning and end of a project Project management Life Cycle generally include 5 elements: 1. Initiation 2. Planning 3. Execution 4. Monitoring and controlling 5. Closeout

Unit 2 5 elements/process groups of the project management life cycle https://en.wikipedia.org/wiki/Project_management

Unit 2 Interdependence/correlation of elements/process groups in project management life cycle https://en.wikipedia.org/wiki/Project_management

Unit 2 Step 1: Initiating the project Project initiation is the first phase of a project’s life cycle. It is at this point where the opportunity or reason for the project is identified and a project is developed to take advantage of that opportunity. You can start a new project by defining its objectives, scope, purpose and deliverables to be produced. It is during this phase of the project that a team is assembled, and a business case is created to define the project in detail. The purpose of the Initiating a Project process is to establish solid foundations for the project, enabling the organization to understand the work that needs to be done to deliver the project's products before committing to a significant spend

Unit 2 Step 2: Plan the project 1/2 A project plan is a formal document designed to guide the control and execution of a project. A project plan is the key to a successful project and is the most important document that needs to be created when starting any business project. The objective of a project plan is to define the approach to be used by the project team to deliver the intended project management scope of the project.

Unit 2 Step 2: Plan the project 2/2 A project plan answers basic questions about the project: Why? - What is the problem or value proposition addressed by the project? Why is it being sponsored? What? - What is the work that will be performed on the project? What are the major products/deliverables? Who? - Who will be involved and what will be their responsibilities within the project? How will they be organized? When? - What is the project timeline and when will particularly meaningful points, referred to as milestones, be complete?

Unit 2 Step 3: Execution of the project 1/2 Project execution (or implementation) is the phase in which the plan designed in the prior phases of the project life is put into action. The purpose of project execution is to deliver the project expected results (deliverable and other direct outputs).

Unit 2 Step 3: Execution of the project 2/2 To enable you to monitor and control the project during this phase, you will need to implement a range of project management processes. These processes help you to manage time, cost, quality, change, risks and issues. They also help you to manage procurement, customer acceptance and communications. The Project Execution Phase is usually the longest phase in the project management life cycle and consumes the most energy and resources.

Unit 2 Step 4: Monitor & Control The Project Monitor and Control Project Work is the process of tracking, reviewing, and reporting the progress to meet the performance objectives defined in the project management plan. The Monitoring and Controlling process oversees all the tasks and metrics necessary to ensure that the approved and authorized project is within scope, on time, and on budget so that the project proceeds with minimal risk. ... Monitoring and Controlling process is continuously performed throughout the life of the project.

Unit 2 Step 5: Close Out The Project The Project Closure Phase is the fourth and last phase in the project life cycle. In this phase, you will formally close your project and then report its overall level of success to your sponsor. Project close-out should be anticipated and planned as early as possible in the project lifecycle even though it is often the last major process of a project's life. At a high-level, the key elements of project close-out are: Verify acceptance of final project deliverables. The purpose of project closeout is to assess the project, ensure completion, and derive any lessons learned and best practices to be applied to future projects. ...

Time scheduling and project management Unit: 3 Project Time Scheduling Provided by CDI

Learning outcomes At the end of this module you will be able to: Manage and set up time schedule within projects Recognize the relation and importance of time scheduling in projects Effectively use time scheduling in projects

What is Project Time Scheduling? Unit 3 What is Project Time Scheduling? Time scheduling is a collection of techniques used to develop and present schedules that show when work will be performed. The choice of tools and techniques used to develop a time schedule depends upon the level of detail available about the work that needs to be done. Project time scheduling IS: a part of project planning, a tool that communicates when planned activities needs to be performed Project time scheduling is in correlation with all project management life cycle elements.

Unit 3 Development of Project Time schedule 1/2 To develop a project schedule, the following needs to be completed: Project scope Sequence of activities Tasks grouped into 5 project phases (conception, definition & planning, launch, performance, close) Task dependencies map Critical path analysis Project milestones

Unit 3 Development of Time schedule 2/2 When you know all the elements that belong in your project schedule, you can start to assess which of the different techniques for project management you will use. There are several ways to approach project scheduling based on your experience and the complexity of your project.

Project scheduling technique GANT CHART 1/4 Unit 3 Project scheduling technique GANT CHART 1/4 “ Project planning is part of Project management, which relates to the use of Schedules such as Gantt charts are used to plan and subsequently report progress within the project environment”. A Gantt chart is a detailed project plan. The project schedule Gantt chart is a useful visual technique for progress tracking and reporting purposes. Frequently used in project management, a Gantt chart provides a graphical illustration of a schedule that helps to plan, coordinate, and track specific tasks in a project. It provides information when you want to get a quick estimate of the time it will take to complete all the project activities.

Project scheduling technique GANT CHART 2/4 Unit 3 Project scheduling technique GANT CHART 2/4 A project schedule Gantt chart is a bar chart that displays key activities in sequence on the left (first activity is at the top left and last activity ends in the bottom right corner) vs time (on the top or bottom). Each task is represented by a bar that reflects the start and date of the activity, and therefore its duration. The chart shows all the activities, when they’re set to start and end, how long each activity will last, where there are overlaps of activities, dependencies between activities, which are connected with arrows and the start/end date of the entire project.

Unit 3 GANT CHART 3/4 Gantt Chart (example)

Unit 3 GANT CHART 3/4 Gantt Chart (example)

The importance of GANT CHART Unit 3 The importance of GANT CHART Gantt charts are useful for planning and scheduling projects. They help you assess how long a project should take, determine the resources needed, and plan the order in which you'll complete tasks. They're also helpful for managing the dependencies between tasks. Gantt charts are useful for monitoring a project's progress once it's underway, too. You can immediately see what should have been achieved by a certain date and, if the project is behind schedule, you can take action to bring it back on course.

Benefits of a Gantt Chart Unit 3 Benefits of a Gantt Chart - Clarity. One of the biggest benefits of a Gantt chart is the tool's ability to boil down multiple tasks and timelines into a single document. ... - Communication. ... - Motivation. ... - Coordination. ... - Creativity. ... - Time Management. ... - Flexibility. ... Manageability Gant charts encourage us to structure the project and that in itself is a key benefit.

GANT CHART (pro’s and con’s) Unit 3 GANT CHART (pro’s and con’s) Pros: Adaptable to all projects Easy to view progress Ability to set accurate deadlines and define dependencies Easily modified Can be created in Microsoft Excel or in a project management system Ability to assign tasks to resources Cons: They need to be constantly updated. No versioning Limited collaboration No progress tracking They can become extraordinarily complex Difficult to see on one sheet of paper.

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