1. Theory, Tools, and Obstacles
Project Management
Theory, Tools, and Obstacles

2. Project Management Skills
Schedule management
Cost management
Quality management
People management
Risk management
Communication skills

3. How Good Are Your Project Management Skills?
Not at All
Rarely
Sometimes
Often
Very Often 1 2 3 4 5

4. How Good Are Your Project Management Skills?
0-20 points
Uh-oh!! You may be focusing more on day-to-day activities than the bigger picture.
20-35 points
Your project management skills are probably ok for relatively simple projects, but the more complex the projects you manage, the more trouble you will face.
36-50 points
Good job! You are already an accomplished project manager.

5. Project Management Theory

6. What do we do at ICNL? (solicit sample tasks and divide them between project management and substantive work)-

7. Project Management vs. Technical Work

8. Responsible vs. Accountable

9. Project Management Program management Portfolio management Definitions
Project Management- Discipline of planning, organizing and managing resources to bring about the successful delivery of specific project goals, outcomes and outputs, while honoring the preconceived project constraints related to scope budget, schedule and quality
Program management- process of managing a group of related projects in a coordinated way to obtain benefits and control not available through managing them individually.
Portfolio management- oversees the performance of the organization’s collection of project and programs. Portfolio management is not concerned with day-to-day project tasks, but focuses instead on selecting, initiating, and managing the overall collection of projects in a way that addresses the strategic objective of the organization.

10. Triple Constraint Model
Resources
Time
Scope

11. Scope: Too Broad
Cost
Time
Scope

12. Cost: Not Enough Money
Time
Cost
Scope

13. Time: Not Enough
Cost
Time
Scope

14. Project Lifecycle Project Identification and Design Project Set Up
Project Planning
Project Implementation
End of Project

15. Activity Duration Estimating
Research- 3 days
Write first draft- 4 days
Supervisor review- 2 days
Revisions- 1 day
Local partner review- 1 week
Revisions- 2 days

16. Key Concepts
Critical Path- series of tasks that determine the minimum amount of time required to complete project activities
Project ‘float’ or ‘slack’- float or slack is the amount of time that a task in a project can be delayed without causing a delay to the project completion date.

17. Project Management Tools

19. Project Management Tools
Calendar
To do list
Check list
Microsoft Project Manager and other Project Management software

20. Gantt Charts

21. Gantt Charts Visual snapshot of how the project is organized
Phases  Milestones  Tasks
Who is responsible
Timing
Can be used to determine realistic dates or work backwards from deadlines to plan work
Helps you monitor whether the project is on schedule if updated frequently
Whole purpose is to make your lives easier!
What are the key steps that you need to accomplish to get to the deliverables?  Think through the process of accomplishing the activity.  Can you identify phases in the project?   Milestones are the main outputs (concrete results) that you will need to accomplish before you can get to the next phase.    Determine the duration of each phase – this will often depend on deadlines for the outputs (milestones and other deliverables)

22. Gantt Charts: Common Problems
Not enough detail
Missing activities
Budgeting
Reporting
Training compliance
Milestones vs. tasks
Unclear use of colors

23. Small Group Exercises Workshop Study Tour Publication/Research Paper
Proposal
Grants

24. Obstacles to Effective Project Management