Supplemental and Non-Standard Pay Going a Different Way With Supplemental Pay OneUSG Connect Supplemental and Non-Standard Pay

Institution Expectations Next Steps Agenda Objective Recap Supporting Materials Review Draft Forms Timeline Institution Expectations Next Steps

OneUSG Connect Objective and Recap

Objective Manage expectations for workshop Ensure the correct participants are engaged Initiate preparation steps ahead of workshop Communicate materials supporting Non-Standard and Supplemental Pay Matrix deployment Review recommended timeline Address any outstanding questions or concerns Diane Kirkwood

Recap View Presentation (YouTube) Process Addressed one-time and recurring supplemental pay for: Segregation of duties Proper retirement reporting Proper taxation of earnings Development of standard operating procedures (SOP) Ensuring accurate reporting, for example: compensation, Affordable Care Act (ACA) Proper compliance for benefits eligibility & Annual Base Benefits Rate (ABBR) Requirements Reportable Separate from regular earnings for accounting and on pay statement Must work in conjunction with benefits, leave liability, retro pay, special accumulators, and Commitment Accounting Must be able to fund separately from regular earnings Allows for encumbering when required View Presentation (YouTube) Diane Kirkwood

OneUSG Connect Supporting Materials

Supporting Materials Presentations 3/11 – Non-Standard and Supplemental Pay Overview 4/9 – Non-Standard and Supplemental Pay Kick-Off Business Process MS900 – Processing Supplements Job Aids Workforce Administration Job Administration Using Multiple Components of Pay Self Service Submitting a Supplemental Pay Request All Supporting Materials will be Posted on OneUSG Practitioner Resources Web Site Job Aids Payroll Entering Additional Pay Ending Additional Pay Commitment Accounting Earnings Code Specific Funding (DBE) Funding Through Additional Pay (See Entering Additional Pay) Reference Documents Non-Standard and Supplemental Pay Matrix Test Scripts Job Data Sheet Institutional Input Required Additional Pay Data Sheet Test Plan Target Date: April 29th Craig Golden

Meeting Schedule for 4/12 to Finalize Forms Supporting Materials USG Standardized Forms Supplemental Pay Faculty Overload Payroll Adjustment Request for Salary Approval Relocation (Lump Sum) Relocation (Reimbursement) Awards and Prizes Meeting Schedule for 4/12 to Finalize Forms Katy Manley

Timeline and Expectations OneUSG Connect Timeline and Expectations

Timeline March April May June July Attend Overview Attend Kick-Off Prepare for Workshop See Institution Expectations May Attend Workshop Complete Regression Testing Scenarios Review Payroll Calculations and Accounting Entries Manage Change June Finalize Impacted Population and Confirm Proper Treatment July Manually Enter Non-Standard and Supplemental Pays Validate Payroll Calculations and Accounting Entries UGA Approach – Diane Kirkwood

Institution Expectations Preparation Prior to Workshop Review Supporting Materials Matrix Job Aids Test Script Presentation(s) Identify Employee with Non-Standard and Supplemental Pay Determine Approach for Each Supplement Reference Matrix Confirm Institution Roles and Responsibilities Job Maintenance Department Budget / Funding Maintenance Additional Pay Maintenance Manage Change Impacted Employees Institution Leadership Supplement Test Scripts for Institution Specific Scenarios Craig Golden

Questions Craig

OneUSG Connect Next Steps

Non-Standard and Supplemental Pay Workshop Agenda Introduction Overview of Non-Standard and Supplemental Pay Matrix Training Entering in Job Data Updating Department Budget Updating Additional Pay Earnings Adjustment Upload Testing On-Site Data Entry of Non-Standard and Supplemental Pay Remote Paycheck Validation General Ledger Validation Craig

2nd Day Requested so Additional Resources Can Participate Good News…. 2nd Day Requested so Additional Resources Can Participate Kennesaw State Hosting 2nd Day – 5/10 3 Resource Limitation Removed Resources Cannot be Split Across Locations Craig

Non-Standard and Supplemental Pay Workshop Logistics Session #1 Date: May 9th Location: Middle Georgia Macon Room: Math Auditorium Session #2 Date: May 10th Location: Kennesaw State Room: TBD Please Bring Laptop with VPN Access to OneUSG Connect Layne – Please get with David and Confirm second Sessions Layne – Please confirm room location with Paula at Kennesaw

Next Steps Manage Change Review Supporting Materials Identify Employee with Non-Standard and Supplemental Pay Determine Approach for Each Supplement Confirm Institution Roles and Responsibilities Manage Change Supplement Test Scripts for Institution Specific Scenarios Test Connectivity to HPRE (from Starbucks) Register for Workshop Register Here!