1. Financial Area Representatives
FY 13 MERIT PROCESS
CHANGES
Financial Area Representatives
July 25, 2012

2. Merit Allocation Pools - UNCHANGED
Allocation pool based on:
Annual salary rate of eligible employees as of May 31, 2012
3% pool for all eligible university employees
1/3 of award will be a permanent base salary increase
2/3 of award will be paid as a one time lump sum

3. Award Dates will change
CMO approved policy to award merit at two different time intervals:
Base salary adjustment effective September 2012
One time payment in December 2012
Later, it was discovered the State of Texas prohibits more than 1 merit payment within 6 months.
State doesn’t distinguish this as one merit award; uses date paid

4. MERIT TIMELINE – CHANGES HIGHLIGHTED
Jul 24
Merit Templates were due to Budget Office
Aug 6
Templates delivered to HR by Budget Office
Aug 23
Board of Regents ‘ approval of UTSA Budget & Merit program
Aug 24–Sep 7
Departments begin entry of awards into HRMS modify documents due to HR Sep 7; detailed instructions to follow
By Sept 21
Budget Office transfers funds to E&G accounts for 1X awards; areas transfer funds to Non-E&G accounts as necessary
September -October 2012
Employee will receive the one time merit payment in October (2/3rds of annual amount awarded); must be employed as of September 1, 2012
March - April 2013
Employee’s base salary will increase effective March 1, 2013 for 1/3rd the annual amount awarded. First paycheck with increase is paid April 2013 4

5. HRMS Processing Requirements
To streamline the data entry, departments will enter both merit awards at one time:
one HRMS modify document for each person receiving merit:
2/3 annual award = “one time” merit entered effective in the Additional Pay section with type: One-time merit selected.
1/3 annual award as a base salary adjustment effective will be entered in the Adjustment to Base Pay section with type: Merit selected.

6. HRMS Data Entry Sample
Documents would route like all other HRMS document
with final approval in Human Resources.