Presentation to the Joint Portfolio and Select Committees on Finance Statistics South Africa Continuous improvement 4 June 2004

Statistics about statistics 10 038 550 A4 pages printed last year 860 086 questionnaires distributed last year 148 408 releases distributed to users last year 44 135 telephonic and email requests last year 25 000 hits on website per working day 225 million responses to Census 2001 Largest number of hits on website in one day 41 691 (25 May 04) 90 000 copies of Census in Brief printed 2 653 downloads of Census in Brief in 20 days in May 04

Utilisation Framework for Official Statistics Top Political Authority Planning Authority Mass Media Specialist Groups Resources Authority Statistical Authority

TRANSITION: Pre-Ten Review Period Change in Political system First 2 yrs Demand for information Change in legal system Years 3 to 4 Ends leadership Era Change institutions Years 5-8 10 year review – pressure from government always focused on product – ends Time horison Change in Information Systems – Years 9-10

Projecting into the future: POST-TEN-YEAR-REVIEW Change in the Information System – The next 10 yrs Monitoring and evaluation Programme alignment in political system Developmental state Means Leadership Era 10 year review – pressure from government always focused on product - ends Programme alignment in the legal system Demand for information Programme alignment in institutions

Foundations of official statistics Business register Population register Dwelling register Population census Geographic frame

Economic and Social Statistics Measurable objective: To inform socio-economic decision-making by providing accurate, relevant and timely economic and social statistical information Division Output Cost (R 000) Industry and Trade Statistics Financial Statistics Price & Employ-ment Statistics Statistical information on industry-related activities in the primary, secondary, tertiary, transport, tourism and other services sectors of the economy Financial statistics on national, provincial, local government and the private sector Price statistics on various goods and services at the consumer and producer level to monitor price changes (inflation rate) Statistical information on employment and earnings in the formal non-agricultural South African business sector 21 272 16 226 31 442

Economic and Social Statistics (cont Economic and Social Statistics (cont.) Objective: To provide statistical information which is accurate, relevant and timely in order to inform socio-economic decision-making Division Output Cost (R 000) Social Statistics Total General Household Survey providing information on living conditions of South Africans Statistics on labour market dynamics which include employment and unemployment Statistics on Income and expenditure (pilot) 38 963 107 903

Population Statistics Measurable objective: To inform policy and planning processes on the state of the population by providing relevant, accurate and timely information on the demographic characteristics of the country Division Output Cost (R 000) Population Census Demographic Analysis Health and Vital Statistics Total Planning Census 2011 Planning extended household survey Dwelling frame (address register) Thematic reports on fertility, mortality, migration and nuptiality as well as population projections and estimates Statistical information on births, deaths, marriages, divorces, tourism and migration 124 607 4 791 8 750 138 148

Quality and Integration Measurable objective: To provide integrated social, economic and demo- graphic information that enhances the quality and usage of national statistics Division Output Cost (R 000) Quality & Methodology Integrative analysis National Accounts Human Capacity Development TOTAL Statistical quality and methodology support service to all producers of statistics Analysing and integrating findings from various databases, narrative and graphic reports Data about the level of economic activity within a coherent system of concepts and classification Critical mass of skilled individuals 9 944 5 034 7 139 10 683 32 800

Statistical Support and Informatics Measurable Objective: To improve service delivery and increase accessibility to statistical products and services to stakeholders through providing and strengthening systems at national, provincial and district level Division Output Cost (R 000) Geography System of Registers Information and Com-munications Technology Geographic framework for spatial analysis of statistical information Sample frame for the collection of economic statistics A local area and wide area network to facilitate information sharing 9 185 12 501 35 530

Statistical Support and Informatics (cont Statistical Support and Informatics (cont.) Objective: To develop and strengthen system of national, provincial and district level to improve access to statistical information Division Output Cost (R 000) Statistical Information Services Provincial Offices/ Provincial Co-ordi-nation Total Accessibility of Stats SA’s statistics to all users, in accordance with its obligations to disseminate statistical information for the public good Fieldwork capacity (e.g. establishing regional offices) within Stats SA for surveys and censuses, statistical information solutions for provincial and local stakeholders and statistical and geographical information services to all provincial stakeholders 13 507 58 531 129 254

Statistician General’s Office Purpose: To provide corporate support services for the activities of the department including strategic leadership, administrative services and the office of the national statistics system Division Output Cost (R 000) NSS SG support Programme Coordination and MIS Internal Audit Total System of national statistics, including development indicators and statistical capacity building in government Internal communications, Public and media relations, International relations Project planning and management On-line management information system 31 Internal audits conducted 5 579 21 859 7 099 3 521 38 058

Organisation and Management Purpose: To provide corporate support services for the activities of the department including strategic leadership, administrative services and the office of the national statistics system Division Output Cost (R 000) Finance and Provisioning Human Resource Mangement Service Delivery Improvement Total Sound financial and procurement management and administration Effective human resource management and administration Employee commitment and alignment Strategic performance planning, management and reporting 34 521 16 826 6 372 57 719

Programme description Total budget for 2004/2005 by programme Programme Programme description Cost (R 000) 1 2 3 4 5 Total Executive Cluster and Organisation and Management Economic and Social Statistics Population Statistics Quality and Integration Statistical Support and Informatics 95 777 107 903 138 148 32 800 129 254 503 882

Economic and Social Statistics Achievements: First industry releases published based on new business register sample Better measurement of business services and tourism Publishing rural CPI on monthly basis Harmonisation of employment statistics from businesses and households Comprehensive strategy for economic statistics developed Key improvement and development areas: Ensuring quality inputs for the re-basing of GDP Improved large sample survey programme New field collection methodology for CPI Improving the coverage of PPI Non-financial census of municipalities Pilot for the Income & Expenditure survey Pilot for the Housing and Rental survey Challenges Second economy not adequately measured Sample sizes too small for provincial and local breakdown Income & Expenditure Survey not adequately funded Frequency of Labour Force Survey Implementation of the Government Financial Statistics framework

Population Statistics Achievements: Publishing Census 2001results Dissemination of and training on census results Web access to Census 2001 results Key improvement and development areas: Analysis of population and development interrelationships Causes of deaths - backlog Implication of not having a population census in 2006 Challenges: Extended household survey replacing census 2006 Tourism and Migration statistics Coding of causes of deaths Integration with Population register Planning for Population Census 2011

Quality and Integration Achievements: Publishing provincial GDP First graduates back from foreign countries training in official statistics Key improvement and development areas: Re-basing GDP Establishing a system of classification (CARS) Establishing economic analysis capacity Establishing a poverty statistics unit in Stats SA Establishing a programme for continuous statistical skills development Systematic quality management Challenges: Establishing common standards and definitions Supply and Use tables to be published in 2005 Tourism Satellite accounts World-class statistical methodologies Improving analytical capacity Institute for training in official statistics

Statistical support and informatics Achievements: New Stats SA website for improved accessibility and usage Web-enabled geographic access to census information Geo-coding of businesses at municipal level Business register includes VAT and Income Tax information Basic district office infrastructure Key improvement and development areas: Storage area network Data management and Information Delivery (DMID) Business register improvement survey Establishment of district offices Challenges: Dwelling frame (National Address Register) Infrastructure and statistical capacity for provincial and district offices Improved service delivery to users Developing a data governance system Interdepartmental collaboration regarding registers and address system

Snapshot of the South African Business Register

SG’s office and Organisation and Management Achievements: Expenditure within budget Risk management assessment completed & controls identified Integrative strategic, business and operational planning and budgeting Detail project planning on the MIS HIV/Aids strategy and action programme in place Contribution to ten year review Key improvement and development areas: Implementation of risk management strategy Implementation of supply chain management Competency profiling Integrative human resource strategy Audit of statistical capacity in govern- ment departments Focusing on user needs Communication strategy including branding Challenges: Full compliance with regulatory requirements Performance indicators for Stats SA Recruiting and retaining skilled professionals Managing change Implementation of coordination mechanisms for the NSS MSSI Knowledge manage- ment

Focusing on governance What has been done Appointment of DDG for Organisation and Management Risk assessment and control identification process MIS tracking of all audit queries to ensure accountability Of the 35 major audit issues, 19 have been dealt with, 5 will be finalised before the end of Jun 04, and the remaining will be dealt within this calendar year Performance agreements for senior managers in place Delegations (PSA and PFMA) finalised

Focusing on governance Plans for this year Reconfigure structure to improve management of support functions Streamlining of HR, Finance and Procurement to improve service delivery and deal with BEE and Supply chain management Improvement of management structures to improve controls – EXCO Establishment of regular quarterly review meetings to entrench accountability resulting in quarterly performance reports Appointment of legal advisor to work on contracts and ensure compliance with legislation Learning centre including interventions on organisational culture

Results of Customer satisfaction survey - 2002 All sectors (CSI – 67)

Staff Opinion Survey: 2001 Staff satisfaction Index: 44 Number of observations: 733

Staff Opinion Survey: 2002 Staff satisfaction Index: 41 Number of observations: 1 303

Staff Opinion Survey: 2003 Staff satisfaction Index: 48 Number of observations: 492

Strategic priorities for the next 12 months Stakeholder satisfaction Attend to urgently Maintain and improve Degree of importance Drop Innovate Stakeholder satisfaction

Strategic priorities for the next 12 months Stakeholder satisfaction Attend to urgently Maintain and improve Benchmarking of GDP (Nov 2004) Improvements to key economic series Improvements to Business register Huge Changes to Prices (CPI) Income and Expenditure Survey (pilot) Planning for census replacement Causes of death backlog Focusing on user needs Risk management Leadership and management Social statistics Dissemination of products Planning Degree of importance Drop Innovate Horizontal organisation Geography MIS Datawarehouse Strategy scorecard BAR & Parallel samples wef 1 Dec 2003 Stakeholder satisfaction

Key achievements Release of Census 2001 results and extensive dissemination Establishing strategy for economic statistics Putting together a comprehensive business register Releasing economic statistics based on new register Substantial improvements in governance Getting planning right New website (www.statssa.gov.za)

Future Challenges Statistics for a developmental state – government plays interventionist role – great need for information to monitor development Government establishing M&E framework – role of NSS and Stats SA Statistics become strategically important State statistics – measures the formal economy Government statistics – measures government priorities including the second economy Stats SA to respond to these challenges Here is our website