Chapter 18 Finalizing a Database
What’s Inside and on the CD? In this chapter, you’ll learn how to manipulate a database to: Create forms Generate reports Print reports Convert reports into Web pages Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Data can be displayed as a form A form allows you to view one record at a time Form Wizard helps you design a form which can be edited on-screen Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Form Wizard – Which fields do you want on your form? Usually, you will want to add all fields - Click button to add all fields To add individual fields, select each and click button Remove individual fields by clicking buttons. Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Form Wizard – What layout would you like for your form? You can experiment with layouts to see how they affect different types of data Columnar places label next to field and lists fields in columns Tabular puts field label at top of a column Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Form Wizard – Step 2 Cont’d. Datasheet layout resembles a spreadsheet Justified layout displays fields across screen in rows with label above each field Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Form Wizard –What style would you like? Form style determines font, font color, and background for form Choose an appropriate style Preview area is useful for selecting a style Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Form Wizard – What title do you want for your form? After you enter a title, the Form Wizard closes, first record is displayed Now you can use form to view, edit, or add records to table Use navigation controls to move from one record to next and to add new records Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? Form is automatically saved Changes you make automatically update table Practical Computer Literacy, 2nd edition Chapter 18
How do I create a form using a Wizard? To modify a form and layout, you must switch to Design View To move a label and the associated data field: move the pointer over the label until it changes to a four-headed arrow shape drag label and data field to new location Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Create a report to print your data To create a report you specify which fields to include Reports often include totals and subtotals and detailed information Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Report Wizard – Which fields do you want on your report? Click button to add individual fields Click button to add all fields Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Report Wizard – Do you want to add grouping levels? Grouping level sorts records according to entries in group field You might group a list of products by manufacturer, then group by item number Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Report Wizard – What sort order and summary information do you want for detail records? sort within a group by clicking the down arrow button select field to sort select Ascending or Descending button to change sort order Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Report Wizard – How would you like to lay out your report? Select an option button in the Layout section Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Report Wizard – What style would you like? Select the style that seems most suitable for your report The preview area to the left of the list of styles is useful for selecting a report style Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Report Wizard – What title do you want for your report type name of report Report is automatically saved Report is displayed when you click Finish Use scroll bars to view any pages not showing Practical Computer Literacy, 2nd edition Chapter 18
How do I create a report using a Wizard? Modify report layout at any time: Right-click report name Click Design View from shortcut menu Use options on the Report Design Tools tabs Use sizing handles to resize objects on report To move object Position pointer over object until it changes to a four-headed arrow Drag to new location Practical Computer Literacy, 2nd edition Chapter 18
Practical Computer Literacy, 2nd edition Chapter 18 How do I print a report? Contents of report are automatically updated to reflect database contents each time you display or print report The printed report is a snapshot Include date and time report was printed to help determine if data is current Practical Computer Literacy, 2nd edition Chapter 18
Practical Computer Literacy, 2nd edition Chapter 18 How do I print a report? To add date or time as header: Right-click report name in the Navigation Pane Click Design View on the shortcut menu Click the Date & Time button in the Design tab Select the date and time formats Click the OK button Practical Computer Literacy, 2nd edition Chapter 18
Practical Computer Literacy, 2nd edition Chapter 18 How do I print a report? Move date and time fields to any location: Select both fields by holding down Shift key while clicking each field Move pointer over edge of fields until pointer changes to a four-headed arrow Drag to desired location on report Practical Computer Literacy, 2nd edition Chapter 18
Practical Computer Literacy, 2nd edition Chapter 18 How do I print a report? Practical Computer Literacy, 2nd edition Chapter 18
Practical Computer Literacy, 2nd edition Chapter 18 How do I print a report? Practical Computer Literacy, 2nd edition Chapter 18
How do I save a report as a Web page? A report can be posted on the Web in HTML format Be sure to select HTML Documents Use a Web browser to preview the report Practical Computer Literacy, 2nd edition Chapter 18
How do I save a report as a Web page? As you make changes to database, posted Web page will reflect old data Open report periodically and export it again as Web page Practical Computer Literacy, 2nd edition Chapter 18
How do I save a report as a Web page? Practical Computer Literacy, 2nd edition Chapter 18