Prof. Salam A. Zummo Dean of Graduate Studies Feb. 11, 2015 Online Academic Services System for Graduate Students & Graduate Academic Information Prof. Salam A. Zummo Dean of Graduate Studies Feb. 11, 2015

Online Graduate Students Services Academic Services Easily accessible and fully paperless academic transactions for graduate students. Enhanced quality-of-service and students’ data accuracy. Swift and easy to use but informative interfaces.

Online Academic Services - Current GradWeb (Portal) Degree Plan Thesis Advisor Selection Thesis Proposal Submission Thesis Defense Request

Deanship of Graduate Studies Degree Plan Process Student Graduate Coordinator Chairman Deanship of Graduate Studies

Degree Plan Features Notification Email Workflow Decisions All courses selected by the student that can be forwarded to the concerned advisor Workflow link for direct access globally. Workflow Personal information of the student Academic info such as earned hours, CGPA, active term, etc. All courses selected by the student. Decisions Important instructions for the admins. Approval/rejection options with comments Automatically updated/populated in Banner

Thesis Advisor Selection Process Student Selected Advisor Chairman College Dean Deanship of Graduate Studies

Thesis Advisor Selection Workflow Notification email with Workflow link for direct access globally. Student’s personal and academic info. Comments of previous level Details of selected advisor List of last 10 advisees with their current thesis status. Advisor enters the ISI journal publications resulted from theses of previous advisees Decisions Approval/rejection option with comments Automatically updated/populated in Banner

Thesis Proposal Submission Process Student Advisor Selected Committee Chairman College Dean Deanship of Graduate Studies

Thesis Proposal Features Workflow Notification email with Workflow link for direct access globally. Student’s personal and academic info. Comments of previous level Details of selected advisor Details of selected committee including roles in the committee, theses advised, committee memberships etc. Thesis title Links for the Proposal and Similarity Report files. Decisions Thesis advisor enters ISI journal publications resulted from theses of his previous advisees. Approval/rejection option with comments. Automatically updated/populated in Banner

Thesis/Dissertation Defense Request Student Advisor Selected Committee Chairman Deanship of Graduate Studies

Thesis Defense Request Workflow Notification email with Workflow link for direct access globally. Student’s personal and academic info. Comments of previous levels Details of selected advisor Proposed defense plan including the date, time and location. List of published/accepted ISI journal papers only resulted from thesis work. Decisions Approval/rejection option with comments Automatically updated/populated in Banner

Online Academic Services - Underway GradWeb (New services under development) Progress report for students exceeding degree completion time limit Graduation processing Oral Defence Report Tuition Fee Statement for part-time graduate students Re-admission Change of Major

Graduate Academic Information – Admin Services All Majors under the College All Active and Recently Inactive Students in a Major Various Services All Active and Recently Inactive Students in the Dept. College Deans Chairmen Grad. Coord. &

Graduate Academic Information – Admin Services All Active and Recently Inactive Students Academic Summary Complete Coursework Approved Degree Plan All Courses in Active Students’ Degree Plans Details of Students Choosing the Course Thesis Supervision and Committee Membership Statistics Details of Students Supervised or Served in Committee of

College Deans Portal Pages List of Majors All Majors fall under the College are listed One Major is to be selected. All Students All students of the selected major, active and recently inactive, are listed. Select a student for viewing his Academic Summary, Coursework or Degree Plan.

Dept. Chairmen and Grad. Coordinators All students of the department, active and recently inactive, are listed. Select a student to view his Academic Summary, Coursework or Degree Plan.

Student’s Academic Summary Student Info Basic info of the student such as: Name and ID Nationality Degree Classification Etc. Academic Info CGPA Active Terms Thesis Status Current Level Coursework Courses of current level (DR, GR, PG, etc.) only.

Student’s Complete Coursework Student Info Name ID Degree Major All CGPAs CGPAs of every level (such as Doctorate, Graduate and Undergraduate, etc.) All Courses Courses of all levels (DR, GR, UG, etc.)

Student’s Approved Degree Plan Student Info Name ID Degree Major Degree Plan Course Codes Titles Credit Hours Core Indicator Deficiency Indicator Etc.

Courses Selection Stats – Active Students Courses in Active Students’ Degree Plans All the courses stated in the degree plans of Active Graduate Students are listed. Statistics are classified into two categories: Selected by students who have not yet completed one year. Selected by students who have completed one year or more.

Active Students Selecting a Course in their Degree Plans Active students selecting a particular course in their Degree Plans All Active Graduate Students selecting a particular course in their Degree Plans, are listed. Statistics are classified into two categories: Selected by students who have not yet completed one year. Selected by students who have completed one year or more.

Thesis/Dissertation Advisor Statistics – Active Students Faculty members with Active Advisees All the faculty members having Active Graduate Students as advisees, are listed. Statistics are classified into three categories: No. of Active Advisees. Membership in thesis/dissertation committees of active students. No. of advisees successful defended theses/dissertations during the last 05 years.

Faculty Member's Involvement in Theses/ Dissertations Faculty members with Active Advisees Involvement in Theses/ Dissertations of the selected faculty member. Statistics are classified into three categories: No. of Active Advisees. Membership in thesis/dissertation committees of active students. No. of advisees successful defended theses/dissertations during the last 05 years.

Q & A and Discussion