Creating a Database and a table

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Presentation transcript:

Creating a Database and a table © EIT, Author Gay Robertson, 2017

First I need to start Access – that’s the program I am going to use to create my database

Open Access To start Access, put the cursor on this icon on your desk top and double click Or click on Start Right click on Choose then click on

The new file task pane will appear

This dialog box will appear Unlike Word documents, Excel worksheets, and Power Point presentations, you must save an Access database before you start working on it. So you need to decide your filename before you begin AND decide which folder to save into

Check that your folder is correct, for example Check that your filename is correct Click on

The database window will appear The database window organises all of the objects in the database Lets look at 3 of the objects Tables Queries Forms And how they look in 2 different views

Table object This view is where you create the table This view is where you look at the data in the table

Query object This view is where you create the query – find everything like Napier and DutyHrs>10 This view is where you look at outcome of the query

Form object This view is where you create the form which is based on the table This view is where you key data into the database

We want to create a table in Design View

A reminder - What is a table? Tables are where data in a database is stored Tables are the core of the database Tables are made up of fields TABLE DESIGN IS VERY IMPORTANT!!

Create your table Choose to create your table in design view This allows you to specify fieldnames This allows you to specify data types This allows you to specify field properties eg size

Design view This is what design view of a table looks like

This is your Plan which looks like Design View You need to have planned your fieldnames and data types A description is optional (whatever description you key, will show on the status bar) Plan: Fieldname ItemNo Item Quantity Price Dept Data type AutoNo Text Number Currency

Completing the table Use the Plan you designed (the list of fieldnames and datatypes required for the database) Add the fields to the table following the instructions in the workbook. If you have the data, you can set the field sizes for the longest piece of data, or you can use average field sizes Right – find the plan!!