PROCEDURE FOR TRANSFER OF A MEMBER OF THE CIVIL SERVICE CORPS TO THE POST OF DEPARTMENTAL DEPUTY DIRECTOR IN THE CENTRAL STATISTICAL OFFICE WITHOUT CONDUCTING RECRUITMENT Central Statistical Office of Poland Warsaw, 2012

Central Statistical Office of Poland Founded in 1918 Located in Warsaw Number of employees: 870* Number of Civil Service employees: 790* * Dated on 31st July

Central Statistical Office of Poland Central Statistical Office of Poland is a central office of government administration The President of the CSO is the central body of public administration in the field of statistics and is directly responsible to the Prime Minister The President of CSO is supported by: Vice President Civil Service Director Department directors 3

Structure of Civil Service in Poland Prime Minister Head of Civil Service Civil Service Directors of Offices and Ministries Members of the Civil Service Corps Civil servants Civil Service employees 4

Legal regulations of Civil Service Constitution of the Republic of Poland – Article 153 Act dated on 21 st November 2008 on Civil Service – primary act regulating functioning of the Civil Service Other regulations 5

Selection procedure in the Civil Service Everyone has the opportunity to join the Civil Service Corps. To ensure high-quality personnel, future staff members must pass a qualification procedure that selects the very best professional, solid and loyal individuals with the predisposition to work in public administration 6

Criteria for selection and recruitment Polish citizenship Holding full civil rights Not being penalized for committing a wilful offence or a wilful fiscal offence Holding qualifications required for a given position Enjoying an impeccable reputation 7

Criteria for higher positions Holding an MA degree (or its equivalent) Not being punished with a prohibition to hold managerial positions in the public authority offices Holding managerial skills At least 6 years of professional experience, including 3 years of experience on a managerial position in the public finance sector units (position of the Civil Service Director of office) At least 3 years of professional experience, including 1 year of experience on a managerial position or 2 years of experience on the individual position in the public finance sector units –(position referred to in Article 52 item 2-4) Meeting requirements specified in the description of the position 8

Legal regulation of internal promotion in CSO Directive 15 of the Civil Service Director of CSO dated on 17 May 2011 in the matter of standards of making appointments of the deputy director of the department or equivalent unit in CSO by way of transferring the member of the staff of Civil Service 9

Basic rules for recruitment process Openness Competitiveness Acting without unnecessary delay Protection of information on candidates Equality and ban on discrimination Transparency in action 10

Conditions of transferring into higher position Position concerns only position of the deputy director of department (or equivalent unit) Fulfilling requirements related to the position regarding both the employment in Civil Service as well as the employment on a higher level position in Civil Service Having recent positive appraisal on one of two highest levels provided in evaluation scale (24 months preceding transfer) + the same transfer requirements 11

Criteria of transferring High quality of work Successful implementation of allocated tasks Needs of the office and real possibilities of promotion Professional qualifications aimed at professional development Creativity Internal motivation Employee competences Supporting goals set by superiors 12

Transfer application should include Acceptance of the member of the governing body Data of the employee, being transferred to the directors deputy Fulfilling the requirements according the Civil Service Act Evaluation of directorial competences Fulfilling the requirements according ton the description of the position Information on the present position and remuneration Applied transfer date Information on the proposed remuneration Justification of the application Opinion of the Organization and Personnel Office and Administration and Accountancy Office Acceptance of Civil Service Director 13

Advantages of internal promotion Motivation and key employees rotation Increase of attachment and loyalty of employees Use of employee potential Return of current investment in the progress of employees Avoiding the risk of taking wrong decisions on employment Quicker process of adaptation in a new position Lower costs of employing new employees Elimination of employee rotation costs 14