Successful Projects Kin Canada – District 1

You’re only as strong as your weakest link Who agrees with this statement?

False!! In truth, you’re as strong as your strongest link….or leader Everyone in your club my have joined for different reasons, but you all have a common goal…Community Choosing the right project for your club and area can make a huge impact in your community. Draw people in…a bbq, where’s the funds going?...a park clean up, who’s benefiting?...Great Strides walk, why in your community? Identify with the members of the community. Don’t do a project just because you feel pressure from District or National…Do it because you’re helping someone in your area, someone you may or may not know, but make it about YOUR community.

Choosing a Project Look at you club History What’s worked; what didn’t? Why did it/didn’t work? Keep the negative out the ‘why didn’t work’ Look at ways to evolve a ‘failed’ project that has potential Outline for the project is already there; maybe there’s a way to improve it

Choosing a Project What is the size of the Club? Large numbers = plenty of man power Small numbers = limited man power How are the funds looking? Large account = flexible start up costs Small account = limited start up costs

Choosing a Project What are the risks of return? Know where you have to be to come out even Have safety dates set A date where if you don’t sell a set amount you can still cancel the event without upsetting anyone

Choosing a Project Time of year Fall (Sept – Nov) BBQ’s Craft/Sale Shows Walk a Thons Music/Movie in the Park Food Drives Community Clean-ups Bingo’s

Choosing a Project Time of Year Winter (Dec – Feb) Parades Light a Tree Gifts for Children Trips Founders Night/CFC Night Euchre Night Dance a thon

Choosing a Project Time of Year Spring (Mar – May) Craft/Sales Show Community Clean-ups BBQ’s Food Drives Festivals Fireworks

Choosing a Project Time of Year Summer (June – Aug) Blood Donor Day Carnivals Walk a Thons Day trips Beer tent @ Festivals

Committees Choosing a Chair (Co-Chairs) Has the time Understanding of the project and requirements Delegate Organized Can handle stress well Capable of problem solving and diffusing difficult situation

Committee Positions Secretary Treasurer Marketing/Promotions Sales City Liaison Registration Shadows

Committee Committee Meetings Whole Committee Everyone included Reports on all areas Open to members Individual Committee Member Meetings Help guild areas of a project Initial budget set up Ensure everyone knows what is required in their position regarding the project

Setting the Budget Chair/co-chairs & treasurer Consider including Past Project chairs District exec for guidance A positive seasoned member of your club or club near you

Setting the Budget List the goals of the project What will it take to get you there financially? What are the start up costs? Are there fees that will need to be addressed? Do you have corporate sponsors? Download the Project Budget Sample from the District 1 Website Fill it in, add items if needed and remove items that are not needed

Risk Management Chair/co-chairs & Club Risk Manager Consider including Past Risk Managers Potential Project Rick Manager List all possible accidents that could take place Ensure that your ‘Project Risk Bin’ contains all that you need it to

Proposing the Project Chair/co-chairs General Meeting Outline the project Goals Budget Possible Risks Financial & Event related

Proposing the Project Be prepared for hard questions “It’s been done before and failed” Why will this time be different “It’s too risky, we’ll lose too much money” What have you done to prevent this “I don’t do catering” “I don’t do bingos” “You won’t catch me on a grill, in a trailer, in the snow, in the rain, driving, with old people, with little kids…..” Know what your man power needs are; show members that their different skills are needed

Marketing Local Social Media Kin News Paper Radio Stations Facebook Twitter Kin District National

Marketing ‘Kin’ Post a list of who benefits from your club Involve the groups that you support Marketing Man Power Have a designated Membership Guru Someone that is prepared to answer questions from the public “Ask Me” button pins Don’t feel like you have to sell Kin

Project Reports Prepared by the Chair or Co-Chairs Include the following: Budget and actual numbers Any risk issues that took place A needs improvement section Suggestions for next time Thank you

Service Report Log into the Kin National website Fill in the online service reporting form (2 mins) The online service reporting form helps the public see what is going on in the association as a whole

Follow the Plan You created this plan… NOW FOLLOW IT!!! You have your budget Keep you treasurer up to date Risk items pop up Let your Risk Manager know so they can get on it right away FOLLOW YOUR PLAN!!!