Ocean Teacher Academy Course MIM: Grant Writing for Digitisation Projects Scanning documents related to commercial fishing catch of two different species (Paralabrax nebulifer and Balistes polylepis) in Baja California Sur. (COFICATCH) Teresa Barriga Ramirez September 2012

CICIMAR - IPN Baja California Sur State is a region characterized by its rich marine resources that partly explains the existence of more than three decades of academic institutions such as the Centre for Marine Sciences (CICIMAR 2

Mission “… provide post-graduate education, develop scientific and technological research, both basic and applied, aimed at the conservation and use of marine resources contributing to the development of Mexico, as well as fostering the dissemination of scientific and technological culture within the polytechnic community and society in general…”

Library “Reuben Lasker” In this sense, CICIMAR-IPN Library contributes to the exploitation of marine resources in the state of Baja California Sur, Mexico, by undertaking digitization projects of relevant, scattered or incomplete information on fisheries management.

Problem Statement Ignorance of the catch of commercial species distinctive of artisanal fisheries. Lack of access to current and verifiable information is a problem that generates overexploitation of marine resources, affecting fishery development in Mexico. it is necessary to recover and make available such information on catch so that future research in this regard are reliable  

Goal There is a need to recover the logbook and/or notices of arrival of commercial species distinctive of artisanal fisheries from offices that may own them in print, organize and transfer them to a digital format to be visible on a website Library and OceanDocs repository widely distributed and available for both researchers and fish production sector, who are the primary users of this information. .   Recover logbook and / or arrival notices of commercial species distinctive of artisanal fisheries like verdillo (Paralabrax nebulifer) and cochito (Balistes polylepis), concentrate and keep documents in a digital format to be visible and arranged in a website for both researchers and fish production sector, who are the primary users of this information at national, regional and international scale.

Objectives Recover, concentrate and preserve documents in electronic format. Dissemination of complete and updated information targeted to the productive and academic sectors Providing electronic access to information

The total number of documents to be scanned is 3600 Taks The total number of documents to be scanned is 3600 covering the 2000-2012 period

Tasks Visit the offices that have the fishing log books Interview managers to define collaboration agreement a. Carry out a survey among main users to determine which documents are more relevant. Scanning, editing and storing PDF documents . Publishing documents in the webpage and the repository of OceanDocs. Carry out a survey among main users Preparation of final project report. Outreach of results targeted

Budget Grant -maintaining equipment Grant -workshops with the working group Grant -system design in-kind support to this project will for salaries. This funding will cover the costs of maintaining equipment – HP 6800 scanner and a PC containing the backup of scanned documents –, expenses for workshops with the working group to define standards and parameters to organize the information, for system design costs and office expenses. CICIMAR in-kind support to this project will for salaries.

Budget Project Total Year One Year Two Year Three INCOME   Project Total Year One Year Two Year Three INCOME ...Funding Agency Grant 1440.00 990.00 600.00 - ...Other (in-Kind) 8640.00 2880.00 ...Other (requested) ...TOTAL INCOME EXPENSE ...Salaries 8640.00* 2880.00* ...Benefits ...Consultants & trainers ...Meetings & conferences ...Workshops 200.00** 100.00** ...Information resources ...Resource development 250.00** 150.00** ...Web & Internet ...Travel ...Office & supplies 50.00** ...Equipment 600.00** ...Overhead 240.00** ...Other (itemize in Comments) TOTAL EXPENSE 1440.00** TOTAL EXPENSE (In-Kind)

Work Staff Teresa Barriga( specialist librarian) Jose Luis Ortiz Galindo (ichtyology specialist Research). Juan Manuel Brow Gonzalez (fisheries Expert) Marina Verdugo ( technical digitize) , Launa Margarita Pérez Rojas (Technical) Alberto González, (Technical)

Partners SAGARPA CONAPESCA INEGI SEMARNAT Goverment Institution in Mexico

Survey among statistical data Evaluation Carry out a survey among main users to determine the usefulness of project outcomes. And statistical data about the number consulting to arrival notice. Following the parameters that indicate the pre-established and international organizations.

Sustainability The contribution of this project is a step forward in the management of marine resources related to fisheries that will facilitate partnerships among the institutions involved in the framework of established relations; along with a website available to the academic community and fishing associations. And it is intended to be implemented an automatic recovery process reports capture fisheries office receives.

Thank you! tbarriga@ipn.mx