1. Digital Project Grant Funding Proposal Project title: Digitization of the Institute of Oceanology Research Reports (DIORR)

2. The library of the Institute of Oceanology (IO) houses the following materials containing the scientific production of the staff of the Institute between
IO research reports ( ) v p.
Theses ( ) v p.
Abstracts of theses v p.
IO proceedings ( ) v p.
Total v p.

3. All these materials contain significant data and
information about the Bulgarian part of the Black Sea
coastal and offshore zone referring:
marine geology,
chemistry,
physics,
coastal dynamics,
biology,
ecology
and underwater archaeology.

4. The research reports are unique because they are the only copies kept in the Institute’s library. Their content is widely used by
IO scientists,
PhD students,
researches from different governmental bodies and agencies
as a reference material of their new studies, theses and research projects.

5. The physical condition of the materials is
gradually getting poor since they are written on
typing machine and the ink is progressively
fading away as well as the paper is growing
older and crumbling. Most of the reports
contained supplements of maps and graphics
which are in the same poor condition.

6. Institute’s proceedings (containing publications of
the Institute’s staff on all marine disciplines) were
issued in a limited number, printed on low quality
paper with paper back cover and should be
preserved for the future as well

7. The materials proposed for digitization present
the scientific background of the marine studies in
Bulgaria which started in the late 60ies of the
20th century.
The project aims at preserving in digital format
the research reports being the scientific
production of the staff of the Institute of
Oceanology (IO) between

8. A scanner, computer equipment and appropriate
software need to be purchased for
implementation of the project goal, and
additional staff to be appointed.

9. Proposed time range for the project implementation is 12 months, divided into four phases as follows:
Phase I
1st month: Purchase of equipment and software. Training of the staff.
Phase II
2nd – 6th month: Unbind, scan text material and bind paper volumes.
Phase III
7th – 10th month: Scanning of the maps and graphics.
Phase IV
11th – 12th month: Evaluation of the project implementation and preparation of the final report.

10. Budget summary
Items BG currency
Salaries   lv
Equipment & software   lv
Consumables lv
Overheads lv
Total   lv

11. Expected results:
long-term preservation of the materials (IO repository and back-up discs);
easy accessibility and data retrieval
for the purpose of further research and development activities in the field of marine science.

12. After completion of the project it will be evaluated
through analyzing the feedback of a survey among the
end-users (scientific staff of IO and other relevant
users) and the results will be summarized and
presented in a final project report.

13. Thank you for the attention