Course Reading & Reserves Course Records

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Course Reading & Reserves Course Records ALEPH version 20.01 Course Reading & Reserves Course Records South Dakota Library Network 1200 University, Unit 9672 Spearfish, SD 57799 www.sdln.net © South Dakota Library Network, 2012 ©Ex Libris (USA), 2010 Modified for SDLN Version 20.01

Course Records Course Records A course is identified for the operator by the course number. In cases where the course number is not unique, additional information, such as instructor or course dates, is required in order that the operator be able to identify the course. In order to enable assigning the same course number to multiple courses, the internal system identifier of a course is made up of the course number to which a system-generated sequence number is appended. The sequence number serves to differentiate between different courses that use the same course number, such as multiple sessions of a course.

Course Records Types of Course Records There are two types of Course Records: “common” course record This type of course is optional. It is suitable for use for courses that are taught in multiple sessions, and there is a common corpus of reading material that is used in common in all the sessions of a course. It provides efficient management of reading lists by enabling one-time registration of reading material for all the sessions of a course. Although the material is listed only once, it is included in search and display for all sessions of the course. The common course record does not have instructor or active dates. In addition to material registered to a common list, additional reading material can be added to a specific session of the course. “individual” course record This is the actual classroom course, and must have an instructor, active dates and relevant period. An individual course is linked to a common course by virtue of the fact that they have the same course number. Since most courses at a college/university are taught in a single session only, most individual course records will not be linked to a common course. If an individual course is linked to a common course, the reading list for the course includes both the individual course’s reading list and all the common course’s reading list, displayed in one sequence. Entries from the common course are displayed and indexed for each of its individual courses. The individual course can have additional entries of its own. When a course does not have the same course number as a "common" course, it will have only the reading list entries that have been registered for it.

Course Records Creating Course Records On List of Courses Node, click New

Course Records Creating Course Records – Common Courses To create a common course, make sure to check the box “All Instructors”, then click Add

Course Records Creating Course Records – Individual Courses To create courses related to the common course, highlight the common course, click Duplicate

Course Records Creating Course Records – Individual Courses Make sure to fill in Instructor Name, Period, Date From/Date To: When setting Period, make sure to check box for description, and box at lower left Click Add

Course Records Creating Course Records – Individual Courses To create another individual course, highlight the previous one, click Duplicate

Course Records Creating Course Records – Individual Courses Make sure to change Course Name (if appropriate), fill in Instructor Name, Period, Date From/Date To, Click Add You will be prompted with a message regarding the reading list:

Course Records Creating course Records – Individual Course One Common Course with two related Individual Courses

Course Records Delete Course Records Highlight course to delete, click Delete