Russell Center Small Research Grants Program Informational October 17th 2018

James R. & Helen D. Russell Center for Research & Innovation is pleased to announce the 2018, Cycle II, Small Research Grants Program ELIGIBLE INVESTIGATORS: Advocate Lutheran General Hospital or Advocate Children’s Hospital - Park Ridge providers, administrators, and associates ELIGIBLE PROJECTS: Research projects whose goals and objectives are tied to the hospitals’ key result areas including but not limited to health outcomes, cost effectiveness, and patient experience Application Deadline: Friday November 30th , 2018, 5:00 pm CST

Where to begin? Find a mentor and/or Principal Investigator Create a Research Protocol Create a Budget Create or locate the appropriate documents Fill out the application

Research Protocol Sections Title Research Question / Hypotheses Significance / Background Methods: Study Design & Type of Research Sample Selection Guidelines Sample Size Calculation/Power Analysis Timeline Measurements/Instrumentation Data Management Data Analysis Additional information

Tips Key headings and subheadings Bullet point specific aims Reference your work in this area

Narrative Introduction Background and Significance Problem to be addressed Statement of Need Relate to the agencies’ mission/ roadmap Background and Significance State magnitude of the problem Cite important references Evaluate gaps in literature Show that you know your topic!

Narrative Cont. Specific Aims Preliminary data Hypothesis More than one aim 1-2 sentences per aim, bolded Keep sentences simple Innovation Do not be overly ambitious Preliminary data Supports statement of need Shows ability to accomplish proposed objectives Shows novel devices/ techniques work

Narrative Cont. Research Plan Project Timeline Methods Study Design with sample size estimate Risk/ Benefits for subjects and protections/ precautions Procedures including justification, personnel, equipment Subjects with demographics, rationale and recruitment Data Management and analysis plan Plan to assess progress and address solutions to potential difficulties Project Timeline

Narrative Cont. Environment Dissemination Plan Future Directions Institutional support Unique features of your setting Dissemination Plan Future Directions References

Budget

Budget Items Salary recovery New equipment Study and administrative supplies Consultants if needed Other expenses

Submission Checklist 1.   Official cover letter signed and dated by the principal investigator on letterhead  2.   Research protocol  3.   Copy of data form / case report form 4.   Budget request and justification 5.   Letter(s) of support 6.   IRB approval letter (if applicable) 7.   Consent form (either draft or IRB approved) 8.   Letter from the Russell consultant verifying their consultation / involvement 9.   Face Sheet

Application Process Go to the following website: https://www.advocatehealth.com/luth/health-services/research/small-research-grants/ Click on “Application” under Application Materials Submit all the necessary documents

How will my application be chosen? Through and application evaluation form Reviewers will check all application and base their choices on the total scoring key

Frequently Asked Questions (FAQs) Answered

What is the amount of funds available to investigators? Maximum amount of funds available to investigators is 25k, which includes administration fees Can the Small Research Grant Program support a multi-site Advocate study? Yes, the small research grant program supports multi-site Advocate studies where the majority of the study activities are conducted at the eligible Advocate hospitals.

Can I apply for a Small Research Grant if I have already applied or have been awarded internal (e.g., Departmental funds, In-kind contributions) or external (e.g., NIH, AHRQ, PCORI, etc.) funding? Yes. We request that you include the approved grant budget in the submission package. Can I apply for a second Small Research Grant if I have already been awarded a Small Research Grant for a different project? We do not fund more than one project per investigator at a time. Can I reapply for the upcoming grant cycle(s) if my application is not accepted? Yes. If your application is not accepted, we encourage the investigators to address reviewers’ comments / suggestions and reapply for the following application cycle(s).

Is there a page limit for the research protocol? If I do not submit a Letter of Intent, can I still submit an application? Yes. You can still submit an application even if you did not submit a Letter of Intent. Note: Letters of Intent are not mandatory. Can I list a different Principal Investigator in the final application than was listed in the Letter of Intent? Yes. The Principal Investigator listed on your final application may differ from the Principal Investigator listed in the Letter of Intent. Is there a page limit for the research protocol? No. We request that you address all of the required sections outlined in the protocol template.

Do I need a Project Mentor? If you are a trainee, resident, or fellow, you must identify a project mentor. This individual would be an attending physician or other established health professional that has clinical and scientific expertise in the area in which your project focuses. The project mentor can also be the research director for the training program. All other non-experienced research investigators are encouraged to identify a project mentor. Do I need a Project Administrator? All investigators must identify a project administrator. This individual would be an administrative support person from your department or a member of the research team that could help with monitoring the progress of the project and keep track of the finances and reimbursement paperwork. If you are a trainee, resident, or fellow, this individual could be the coordinator of the residency program

Who should I ask to write a Letter of Support? The Letter of Support should be written by the principal investigator’s immediate one up and / or others. What should be included in the Letter of Support? The Letter of Support should state that the project’s necessary resources (e.g., human resources, department support) will be available to the principal investigator and the research team. If I receive a grant, when can I commence my study? You can commence your study once the following criteria have been met: 1) you have received IRB approval; and 2) you have met with the Small Research Grants research manager to review the Award Letter and Principal Investigator (PI) Small Research Grant Agreement. NOTE: Post-award steps are defined on the website and in your award letter.

Further Questions? Thank you for your time and attendance!