Boston/Cambridge CEAS PUBLIC-PRIVATE PARTNERSHIPS In Emergency Preparedness Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

What is a CEAS Partnership? The CEAS partnership acknowledges the integral role that business continuity plays in the big picture of disaster recovery. It creates a tangible bond between the public and private sector that elevates businesses to their rightful place during an emergency or disaster, not as sideline observers or as suppliers of stuff but as true partners in response and recovery. Business Network of Emergency Resources, Inc. - All Rights Reserved 2009 Dr Robert H. Leviton, MD,MPH President, BNET

What is CEAS? A post-emergency Access Control System used by the City of Boston and City of Cambridge, and recognized by their Police Departments, which provides a secure form of Identification for Critical Private Sector Employees allowing priority access to restricted areas once safety permits. Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Primary Objectives Establish the credibility and status of private sector First responders Expedite their travel and access during an event Ensure the survival of critical infrastructure and vital lifelines Reduce the impact of a disaster on businesses and the socio-economic impact on the community To pre-enroll businesses in CEAS before an emergency occurs Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Why Pre-Enroll? Uniformity in design helps police conduct rapid verification Uniformity in construction make CEAS cards highly resistance to unauthorized duplication Fosters corporate pre-planning Allows government to better plan for a controlled, phased-in re-entry to an evacuated area Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Key Elements Creation of a CEAS partnership Support by the Chief Elected Officials through a written agreements with BNET Endorsed and procedurally supported by law enforcement Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Active Programs Interested Localities Programs Under Development State of New Jersey Baltimore, MD Rockland Co. NY Westchester Co. NY Chester Co. PA Milwaukee, WI Buffalo, NY Erie Co. NY Boston, MA Cambridge, MA New York, NY Nassau Co. NY Suffolk Co. NY Philadelphia, PA Stamford, CT

Benefits to Business Rescue vaulted assets, vital records Power down networks, mainframes & servers Retrieve laptops, servers Move key resources and personnel Access damage, begin restoration Restore critical operations and customer services Avoid severe financial loss and loss of customers Mitigate damage to facility Preserve cultures, experiments in progress and lab animals Low cost to businesses Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Benefits to Government Helps speed area recovery by having vital lifelines in place once restrictions are lifted Speeds recovery of privately owned, public infrastructure Limits the long term financial impact to the local economy by making business more resilient Provides a unique tool for controlling reentry No cost Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Boston/Cambridge CEAS History Memo of Understanding (MOU) Signed by Mayor Menino, Feb MOU signed by Cambridge City Manager Healy, 2005 Government & corporate support Public/Private partnership established with BNET Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Boston / Cambridge CEAS Advisory Committee Joe AielloBusiness Network of Emergency Resources Liz BorzaState Street Corporation / NEDRIX Skip BrandtBoston Park Plaza Hotel & Towers Richard BurnsFederal Reserve Bank of Boston David ColeFidelity Investments Greg DaweFidelity Investments Scott DerbyState Street Corporation Chris GlebusState Street Corporation / NEDRIX / BNET June KevorkianThe Boston Consortium for Higher Education Atyia MartinBoston Mayors Office of Emergency Preparedness Kelley McCormickBoston Police Department Donald McGoughBoston Mayors Office of Emergency Preparedness Dean MiniJohn Hancock Financial Services David OConnorCity of Cambridge Marlene RuppWellington Management Company, LLP

Executive Advisory Board formed with Boston Mayors Office of Emergency & Cambridge Office of Emergency Management ensuring local guidance and support for the Boston CEAS program Boston and Cambridge Police Departments issue Operational Orders supporting and detailing their role in the program New high security cards introduced and accepted by City of Boston and City of Cambridge CEAS Program Management simplified for ease of use Currently undergoing a 4 th revision to further simplify use and upgrade software and program capabilities as defined in the NIMS GUIDELINE FOR THE CREDENTIALING OF PERSONNEL Business Network of Emergency Resources, Inc. - All Rights Reserved 2009 CEAS Today

CEAS Basics CEAS must be activated by public officials/announcement during an emergency event before cards are accepted for access CEAS has two primary Levels of Activation – Level C – Critical Infrastructure, Critical Industries – Level B – Non-Critical / All Businesses CEAS Cardholders should be instructed NOT to self deploy but await instructions from their coordinator regarding who, when and where The Police are ALWAYS in charge

CEAS Standard Card Boston and Cambridge The Standard CEAS Card is designed to provide a positive, verifiable photo ID That identifies the holder a critical to his/her business recovery operations Security Features Photo Holographic laminate (nor shown) Color gradations Micro-text background Electronically verifiable Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

CEAS Flex Cards Boston only Boston companies can request up to 50% of their total card allotment as Flex Cards Must be accompanied by a second form of positive ID and/ or company ID Designed to offer firms flexibility at the time of an event to ensure access to those employees who have become unexpectedly critical A solution for critical positions with a high turnover Ideal for essential service providers who are not previously accounted for Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Multi-Facility Card (Cambridge Only) Multi-facility Access Card is made available to participants with multiple worksites within a given jurisdiction. Security Features Photo Holographic laminate (not shown) Color gradations Micro-text background Electronically verifiable Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Card Allotments Cards are allotted based on a percentage of employees at a specific work address* Employees at Work Site Maximum Cards Allowed <2025% % 101-1,00015% 1, % Business Network of Emergency Resources, Inc. - All Rights Reserved 2009 * Employers may request an exception to these guidelines with appropriate justification that must be approved by the coordinating agency

Card Allotments Building Sq. Footage Maximum Cards Allowed <250, K – 500K24 500K – 1M45 1M – 1.5M50 >1.5M55 Allotments for property/building management personnel are based on a facilities square footage Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Program Costs The program is funded through a card fee: -$50.00 for Standard Card -$70.00 for Flex Card -$100 for Multi-Facility Card Cards are valid for 2 years Companies pay only for cards requested Coordinators time to manage your Companys participation

Information You Will Need to Enroll Industry type – Selected from a drop down list Number of work locations (Boston only needs 1) Total number of full time employees (per facility for Cambridge) Total number of Standard and Flex Cards desired Names and addresses of each participating employee receiving a Standard Card** Passport type photos of each employee receiving a Standard Card (Headshot - security photos) ** ** Needed later in the process Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Steps to Enroll Designate a Corporate Coordinator Complete and submit the enrollment form The system will generate an invoice and Participants Agreement (to be signed by a corporate officer) Submit a certificate of insurance as outlined in the Participant Agreement Make payment Approval Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

After Approval The Corporate Coordinator Selects candidates (can happen in parallel to the application process) Collects and uploads data into CEAS.com – Employee name – Primary work location (requested in the app.) – address of each employee receiving a Standard card (for access to training module) – Headshot photo for each employee with a Standard card Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Corporate Responsibilities The Corporate Coordinator is the overall manager of the program within the participating company: – Manages the enrollment process – Selects/uploads cardholders into CEAS system – Manages cardholders within CEAS.com – Renewals and replacements – Can create new facilities, assistants and Facility Coordinators Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

During a CEAS Activation Corporate Coordinator: Primary point of contact – will receive notifications from Send Word Now of an activation including access level and detailed information regarding access point(s) Provide detailed instructions to cardholders (it is encouraged that cardholders do not self deploy during an event) Business Network of Emergency Resources, Inc. - All Rights Reserved 2009

Need Help? CEAS Customer Support (9am – 5pm, Mon-Fri) – (888) x 1001 – Joe Aiello, Director of Program Development – (888) X1003 – Peter Picarillo, Executive Director – (888) X1002 – Business Network of Emergency Resources, Inc. - All Rights Reserved 2009