NRS Updates and Changes Long Island RAEN September 21, 2012

What happens beginning with FY12/13? Goal Setting Targets are removed from Report Card and Program Evaluation Reports 10 points

Intake Process Intake process will be a critical element in determining a student’s demographic data and subsequently the student’s goals Employment status Employed Unemployed and Available Not in the Labor Force **

New NYS Individual Student Record Form ISRF

NYS new ISRF Completed for every student Form is added to student’s folder Programs may add more fields or more information to the back side of the ISRF

Goal Setting Information from ISRF is entered into ASISTS Goals will be set automatically in ASISTS Data Check Reports will identify students with employment goals Obtain a Job Retain Employment

Employment Status Unemployed Available for Work Obtain a Job Student Goal Obtain a Job

Employment Status Employed At Time of Entry Retain Employment Student Goal Retain Employment

Employment Status Student Not in the Labor Force Goal No Goal

Employment Status Students who are Unemployed and Available for Work Goal: Obtain a Job Students who are Employed at time of entry Goal: Retain Employment Students who are Not In the Labor Force Goal: NO Employment Goals

NYS Data In 2008 Not in Labor Force = 17% In 2011 Not in Labor Force = 40% Programs that increase more than 10% from FY11/12 to FY12/13 will be identified

High School Equivalency Goals Students who are enrolled in GED® preparation classes (will be coded accordingly under INSTRUCTION TYPE in ASISTS) Goal: Obtain the GED®

Some Programs Do Not Have Designated High School Equivalency Classes Programs too small to afford separate level classrooms

Coding Classes Correctly! Class Meets at Same Time Same Students Same Teacher Code as ABE Code as GED Two Rosters

Spanish GED® Students Programs will need to code a class specifically to enroll ESL students who are preparing to take the Spanish GED®

Coding Classes Correctly! Class Meets at Same Time Same Students Same Teacher Code as ESL Code as GED Two Rosters

Postsecondary Goals Students who take and pass the current GED® as scores are entered into ASISTS, the new goal will be automatically added Goal: Enter Postsecondary Education or Training

Postsecondary Goals Students who are enrolled in College Transition classes or “bridge” classes (newly added to ASISTS) Goal: Enter Postsecondary Education or Training

Postsecondary Goals Students who have: Earned a secondary credential while enrolled A secondary credential at entry (US or foreign) Enrolled in a class specifically designed for transitioning to community college Goal: Enter Postsecondary Education or Training

Postsecondary Goals Students with a secondary credential OR HIGHER from a foreign country (e.g., an ESL student) Goal: Must be included in the tracking cohort for entrance into postsecondary education or training Q: Is a student with a secondary credential from a foreign country (e.g., an ESL student) included in the cohort for postsecondary education? A: Yes, students with secondary credentials earned in other countries must be included in the tracking cohort for entrance into postsecondary education.

Postsecondary Goals NOTE: ESL Students will no longer have the option of choosing the goal of “Enter Training” All “Enter Training” Goals and Outcomes are Postsecondary ESL Students with High School Credential or Higher will automatically be in cohort with goal of “Enter Postsecondary Education or Training”

Changes & Implications Follow Up Surveying Changes & Implications

Surveying for Follow Up Outcomes in FY12/13 Employment (Goal of “Obtain a Job”) Data for employment outcomes in FY12/13 Mixed reporting of cohorts Some when goals were selected by program/student Based on when they exit Some with automatic goals

Employment Outcomes Quarter 1 FY13 Quarter 2 FY12 Quarter 3 FY12 1st Year Under New Rules FY12/13

Surveying for Follow Up Outcomes in FY12/13 Retention Data for Retention outcomes in FY12/13 None of the data in Year 1 of the NRS changes for Retention of Employment will be from automatic goal cohorts

Retain Employment Outcomes Quarter 4 FY11 Quarter 1 FY12 Quarter 2 FY12 Quarter 3 FY12 1st Full Year Under New Rules FY12/13

Beginning in FY13/14 Reporting will be on the new cohort of students with goals set automatically in ASISTS OVAE has agreed that we may choose to Randomly Sample our state data Programs will follow up on less students than they do currently ASISTS will generate Quarterly Reports with the names of students to be surveyed

Beginning in FY13/14 The design of a Random Sample: New York will be responsible for reporting the outcomes on 1085 students in each employment cohort 1085 students with the goal of Obtain a Job who have exited 1085 students with the goal of Retain Employment

Beginning in FY13/14 70% Sample Program 3 Students Sally Sitsalot Joe Smith Amy Brown Sample Program 3 Students 70% Response

MORE Changes in FY12/13 Exiting students New Top Priority When students have not attended for more than 90 days They MUST be formally Exited out of ASISTS Should they return, they can be re-activated by enrolling in a class

MORE Changes in FY12/13 Coding GED Prep Classes Should include ONLY students who are Eligible to sit for the Current GED® All students enrolled in these classes will be automatically given the goal of “Obtain the GED®” OPT score to be recorded for each student in these classes prior to referral to a testing site

MORE Changes in FY12/13 When Students take the current GED® exam All 5 content scores must be entered into ASISTS GED® pass rate will be calculated for the program based on this information

MORE Changes in FY12/13 ASISTS will be posting the NYSED Quarterly GED® exam results for each agency Programs must reconcile those reports!