1. Data Management for FY2017 Reporting
Rosemary Matt
NYS Director of Accountability

2. All NYSED funded programs will receive the same Report Card
WIOA ALE WEP EPE
FY2017
All NYSED funded programs will receive the same Report Card

3. 2017 Report Cards Enrollment (per NYSED contract)
Measurable Skill Gain (MSG) 51%
Educational Gain
HSE Attainment
Post Test Rate 70%

4. EPE & WIOA/WEP Programs
Report Card for FY17/18
Measurable Skill Gain
Educational Gain
HSE Attainment (counted as gain)
Post Test Rate
HSE Attainment
Employment (data match)
Credential in Postsecondary Education or Training
Enrollment per contract

5. ALE Accountability FY17/18
Measurable Skill Gain
Educational Gain (per new level charts)
HSE Attainment (counted as gain)
Post Test Rate
Employment
Follow Up Outcomes (specific to ALE)
Enrollment per contract
ALE Accountability FY17/18

6. FY2018 Funding Codes
When students are funded by more than one NYSED Funding Source
The more rigorous funding accountability measures will apply

7. FY2018 Funding Codes
If all students/participants in the class are funded under the same NYSED source, the funding code may remain with the class only
If student’s/participant’s funding varies in a class, then the class is coded with multiple funding sources and the student/participant also is coded with their appropriate funding source

8. 2017 to 2018 Class Carryover Utility in ASISTS
Scheduled to occur in mid-June
Currently available in ASISTS
Will be applied again in August

9. 2017 to 2018 Class Carryover Utility in ASISTS
Will be applied again in August
Programs may choose which classes and which students/participants will be brought into FY2018

10. 2017 to 2018 Class Carryover Utility in ASISTS

11. 2017 to 2018 Class Carryover Utility in ASISTS

12. Exit status processing will happen on the 15th of every month
Automatic Exiting
Any participant with no attendance for 3 consecutive months will be given an exit status
Exit status processing will happen on the 15th of every month
Programs will have until the end of that month to add any missing hours. If added, exit status removed

13. Applies to all NYSED funding!
Automatic Exiting
Applies to all NYSED funding!
WIOA
EPE
WEP
ALE

14. NRS vs NYRS SAME DIFFERENT Both systems record performance in ASISTS
Both systems have strong accountability (ITAP, corrective action) with parallel time frames and parallel outcomes:
Performance & Enrollment tracked and monitored
Separate report cards issued at the same time
Ranking of report cards are homogeneous (only NYRS programs ranked for NYRS report card)
NYRS individuals served will be referred to as “students”; WIOA individuals will be referred to as “participants.”

15. ALE Educational Gain/Measurable Skill Gain
New York’s Reporting System
National Reporting System
TABE
TABE
NYRS 1: Beginning ABE Literacy
0 to .9
NYRS 1.5: Post Beginning ABE Literacy
1.0 to 1.9
NYRS 2: Beginning ABE
2.0 to 2.9
NYRS 2.5: Post Beginning ABE
3.0 to 3.9
NYRS 3: Low Intermediate ABE
4.0 to 4.9
NYRS 3.5: Post Low Intermediate ABE
5.0 to 5.9
NYRS 4: High Intermediate ABE
6.0 to 7.0
NYRS 4.5: Post High Intermediate ABE
7.1 to 8.9
NYRS 5: High Intermediate ESL
9.0 to 10.9
NYRS 6: Advanced ESL
11.0 to 12.9
NRS 1: Beginning ABE Literacy
0 to 1.9
NRS 2: Beginning ABE
2.0 to 3.9
NRS 3: Low Intermediate ABE
4.0 to 5.9
NRS 4: High Intermediate ABE
6.0 to 8.9
NRS 5: ASE Low
9.0 to 10.9
NRS 6: ASE High
11.0 to 12.9

16. ALE Educational Gain/Measurable Skill Gain
New York’s Reporting System
National Reporting System
Best Plus 2.0
Best Plus 2.0
NYRS 1: Beginning ESL Literacy
88 to 249
NYRS 1.5: Post Beginning ESL Literacy
250 to 361
NYRS 2: Low Beginning ESL
362 to 394
NYRS 2.5: Post Low Beginning ESL
395 to 427
NYRS 3: High Beginning ESL
428 to 439
NYRS 3.5: Post High Beginning ESL
440 to 452
NYRS 4: Low Intermediate ESL
453 to 484
NYRS 5: High Intermediate ESL
485 to 524
NYRS 6: Advanced ESL
525 to 564
NRS 1: Beginning ESL Literacy
88 to 361
NRS 2: Low Beginning ESL
362 to 394
NRS 3: High Beginning ESL
428 to 452
NRS 4: Low Intermediate ESL
453 to 484
NRS 5: High Intermediate ESL
485 to 524
NRS 6: Advanced ESL
525 to 564

17. ALE Educational Gain/Measurable Skill Gain
New York’s Reporting System
National Reporting System
Best Literacy
Best Literacy
NYRS 1: Beginning ESL Literacy
0 to 10
NYRS 1.5: Post Beginning ESL Literacy
11 to 20
NYRS 2: Low Beginning ESL
21 to 37
NYRS 2.5: Post Low Beginning ESL
38 to 52
NYRS 3: High Beginning ESL
53 to 58
NYRS 3.5: Post High Beginning ESL
59 to 63
NYRS 4: Low Intermediate ESL
64 to 67
NYRS 5: High Intermediate ESL
68 to 75
NYRS 6: Advanced ESL
76 and ↑
NRS 1: Beginning ESL Literacy
0 to 20
NRS 2: Low Beginning ESL
21 to 52
NRS 3: High Beginning ESL
53 to 63
NRS 4: Low Intermediate ESL
64 to 67
NRS 5: High Intermediate ESL
68 to 75
NRS 6: Advanced ESL
76 and ↑

18. ALE Periods of Participation
Students are automatically exited after 3 consecutive months of no attendance
Contact/Attendance hours will continue to accrue through all POPs
No requirement for multiple testing from one POP to the next

19. ALE Follow Up Outcomes Health Literacy Legal Services
Financial Literacy
Functional Literacy
Family Literacy
Community Outcomes
School Relations
Workforce Readiness
Legal Services
Citizenship
Social Service
Career Exploration
Voting
Postsecondary transition
Under each of these broad outcome categories, programs will enter into ASISTS specific outcomes associated with the populations of students they serve.

20. WIOA & EPE Pre Test per POP
Intake:
Pre Test participant Or
Post Test from previous year is rolled over as the Pre Test
Intake:
Post Test from POP 1 is rolled over as Pre Test Or
New Pre Test is administered
Intake:
Post Test from POP 2 is rolled over as Pre Test Or
New Pre Test is administered
POP 1
POP 2
POP 3

21. WIOA & EPE Follow Up per POP
2nd Quarter after exit
Employment
Wages
4th Quarter after exit
Follow Up:
2nd Quarter after exit
Employment
Wages
4th Quarter after exit
Follow Up:
2nd Quarter after exit
Employment
Wages
4th Quarter after exit
POP 1
POP 2
POP 3

23. Must Enter Attendance on a MONTHLY Basis

24. Student Assessment and Attendance
Funding Reports 2017 in ASISTS

25. Prioritize Post Testing!
These are the students that have the highest probability of demonstrating Educational Gain, these are the students who should be post tested FIRST as a priority!

26. NRS/NYS CUSP Chart

27. Under
Construction
NYRS CUSP Chart

28. TASC Readiness test:
Beginning July 1, 2017, students will only be referred to the HSE test if they have a readiness score from the official TASC Readiness Assessment recorded in ASISTS.
TASC Readiness test:
NYSED currently accepts the scores set by DRC for mastery

29. ALE WIOA WEP EPE Contact Hour/Attendance Data in ASISTS:
Contact hours must be entered into ASISTS by the end of the following month. Example: September contact hours must be entered no later than October 31st.
ALE
WIOA
WEP
EPE
Data Entered Quarterly:
Programs must enter all other data in ASISTS on a quarterly basis.
Quarter I (7/01-9/30) data entered and reviewed by 10/31;
Quarter II (10/01-12/31) data entered and reviewed by 1/31;
Quarter III (1/01-3/31) data entered and reviewed by 4/30;
Quarter IV (4/01-6/30) data entered and reviewed by 7/31