DEPARTMENT OF AGRICULTURE, FORESTRY AND FISHERIES BRANCH: FISHERIES Working for Fisheries Programme (WFFP) (EPWP) REVIEW & EVALUATION STUDY - 2018

Presentation Outline Background Purpose Function of the WFFP Office Past Performance Review of the WFFP The Review Process Recommendations Project Initiation and Approval process Database enlistments Appointment of service providers Structure and staffing Current Project Expenditure Current and Future Projects Acronyms

Background EPWP was established in 2004 as a nation wide public employment programme in 2004 EPWP I: 2004 – 2009 EPWP II: 2009 – 2014 EPWP III: 2014 – 2019 Led by Department of Public Works and has four sectors: Infrastructure Sector Environment & Culture Sector – DEA lead department Social Sector Non-State Sector DEAT approved “coastal livelihoods” projects in 2009 to: Provide alternative livelihoods, Job opportunities, and Capacity building through training interventions The programme was transferred from DEA to DAFF in 2010.

Purpose The Working for Fisheries Programme (WFFP) aims to create short term job opportunities, infrastructure development, training and capacity building within the fishing communities through the use of labour-intensive methods targeting the unemployed, youth, women, the disabled. The WFFP creates alternative livelihoods opportunities for communities that previously relied on fisheries resources for livelihoods. With the depletion and collapse of some fisheries many fishing communities have suffered from loss of economic opportunities and employment, which has led to an increase in illegal fishing.

Function of the WFFP Office Strategic management of WFFP/EPWP in line with DAFF Strategic Plan (creating job opportunities). Overall management of WFFP/EPWP unit (Financial, Supply Chain, Contract Management Administration, etc). Facilitate capacity building projects. Monitor & evaluate all WFFP/EPWP projects (site visits, etc) ; and Co-ordination and reporting to DPW.

Past Performance 658 FTES in 2014/15 535 FTEs in 2015/16

Review of the WFFP AG audit findings on consistent under-expenditure and procurement weaknesses. Lack /limited information, records & official documentation. Irregular project expenditure. Absence of Standard Operating Procedures. Capacity & Structure (3yr funding cycle – negatively impacts business continuity). Areas of non-compliance by Project Implementers (EPWP criteria, Financial reporting, etc). Legal (Contractual Documentation Lacking; SLAs). Lack of Asset Registers & recovery of assets. Turnaround Timeframes. Incomplete Projects. Project Monitoring & Evaluation. Project Reporting.

The Review Process An EPWP SPECIALIST was appointed. Review was conducted from 31 Oct 2017 – 31 Mar 2018 to review & evaluate The Working for Fisheries Programme (WFFP/EPWP). Approach & Methodology. Establish concept document. Focus Areas - compliance and governance, structure; capacity implementation framework, project reporting, WFFP SOP; & monitoring and evaluation tools Inputs were received from the E&C cluster & DPW. Project Review & Evaluation Close-out report was produced on 16th Mar 2018.

Recommendations Implementation of a projects initiation and approval process Development of a database enlistment process (service providers) Process to appoint service providers Recommendations of structure and staffing

Implementation of a projects initiation and approval process Director: WfF define a process of soliciting projects & present to the WfF Steering Committee for approval WfF Steering Committee considers & approves the process Director: WfF prepares a submission to DDG for establishment of the Project Specifications & Project Evaluation Committees DDG approves the appointment of the Committees Project Specifications Committee develops the ToR for project applications and the application process and documents Director: WfF submits the specifications to the Steering Committee for approval WfF Steering Committee Approves the specifications D: WfF calls for projects in line with the Steering Committee approved process Evaluation Committee evaluates the project proposals D: WfF presents proposed projects to the WfF Steering Committee D: WfF prepares a submission of recommended projects for DDG's approval DDG approves the recommended projects

Development of a database enlistment process (service providers) Departmental Bid Committee approves the enlistment of service providers on different databases Director: WfF submits a list of recommended suppliers to the Departmental Bid Committee for approval of enslistment. Evaluation committee evaluates the proposals DDG approves the appointment of the Committees Director: WfF in partnership with SCM advertise for enlistment of suppliers on the different databases Specifications Committee prepare the specifications for service providers Director: WfF prepares a submission to the DDG to approve the appointment of the Service Provider Specifications & Evaluation Committees

Process to appoint service providers WfF & SCM will source detailed quotations from service providers in the database based on specific projects SCM to evaluate the service providers on the basis of price abd BEE SCM (in partnership with WfF & Line function) to submit a request to DDG for approval of the recommended service provider DDG approves the request for appointment of a service provider SCM Communicates the decision to the service provider WfF Facilitates the signinig of the contract with the service provider Contract signed between DAFF (DDG) & the Servcice provider

Recommendations of structure and staffing Programme Director: WfFP Project Manager: WC & NC Project Administrator: WC & NC Project Manager: EC & KZN Project Administrator: EC & KZN Project Manager: Inland Provinces Project Administrator: Inland Provinces Manager: EPWP Reporting & Evaluation Data Capturer X 2 Assistant Director: Programme Evaluation Office Administrator

WFFP Current Project Expenditure 2018 PROJECT/ALLOCATION PROJECT No BUDGET EXPENSES BALANCE % EC Hamburg Aquaculture 338 R9.5m R7.410m R2,089m 78% Administration Cost Centre 332 R3,9m R960k R1.6m 59% The entire WFFP/EPWP process is under review. This led to the WFFP being under capacitated. The department intends to adopt an approach facilitating an greater degree of outcomes and alignment in conjunction with EPWP compliance WFFP 2018/19 (Baseline) Budget WFFP/EPWP > R80m EXPENDITURE

Current and future projects CURRENT PROJECTS PROJECT No BUDGET TIMEFRAME Job STATUS EC Hamburg Aquaculture 338 R9.5m Sep16-Aug19 23 Operational RENEWED PROJECTS Fishing Harbours Facilities Management 347 R68m 3yrs 335 Bid process underway Marine Anti-Poaching 331 R30m 39 Signed MOA with DEA Data Catch Monitoring- Commercial /SSF Fisheries 346 R75m 300 NEW PROJECTS Aquaculture Multispecies -EC R10m 15 To be re-advertised Port Nolloth Hondeklipbaai Hatchery/Holding 20 Feasibility Study

WFFP Budget Allocation (3 year period) YEAR PROJECT/ALLOCATION INCOME INCENTIVE EXPENSES % 2016 R60m R7m R70m 100.04% 2017 R58m R13m R48m 68% 2018 R80m R4m R12m 14% EXPENDITURE

Acronyms AG = Auditor-General of South Africa DAFF = Department of Agriculture, Forestry and Fisheries DEAT = Department of Environmental Affairs and Tourism EPWP = Extended Public Works Programme FTE = Full Time Equivalent SLA = Service Level Agreement SOP = Stand Operating Procedure TAC = Total Allowable Catch WFFP = Working for Fisheries Programme

Thank You Potential Clients - Marginalized Communities Women fishing to feed there families Women harvesting bait for resale Women harvesting & intercepting small catches from recreational fishers, for own consumption Women harvesting bait in estuary, for resale to recreational fishers Potential Clients - Marginalized Communities Potential Clients - Marginalized Communities