FEPS PGR INDUCTION – FINANCE 27th September 2018 FPSE Finance Team March 2016

Who are we? We are the FEPS Finance Team based in B60 Gower Office. The School of Engineering Finance Team are based in Boldrewood Campus B176. Contacts for studentship queries: ECS – Rob Franklin (R.A.Franklin@soton.ac.uk) ORC and Physics – Tom James (T.M.B.James@soton.ac.uk) Engineering – Stella Feng (S.M.Feng@soton.ac.uk) Chemistry - Sylwia Rustighi (Sylwia.Rustighi@soton.ac.uk)

What do we do? We process all maintenance and fees for students who have been awarded a studentship by the University. Maintenance payments relating to those studentships will be done quarterly We set up RTSG accounts for eligible students We are the first point of contact for studentship and RTSG queries

Purchasing (raising a Purchase Order): The Purchasing teams and the Expenses & Purchasing helpdesk are located in Building 37 room 3049. Please email buy@soton.ac.uk , ext 25328 ECS students can also place their orders through ECS Manager Instructions can be found here https://secure.ecs.soton.ac.uk/notes/ellabs/MSc/ug-purchasing.pdf You can access more Procurement information from the link below: https://intranet.soton.ac.uk/sites/finance/wiki/Procurement%20and%20Purchasi ng.aspx

Claiming Expenses: You can claim your expenses quickly and easily via Agresso Web The link to the Agresso Quick Reference Guide is as follow: https://learnit.soton.ac.uk/training/user_documentation/agresso/qrg/agresso_expenses.pdf Or you can claim your expenses by completing a paper form (form and guidance in the link below): https://intranet.soton.ac.uk/sites/finance/wiki/Travel%20and%20Expenses%20-%20Guidance%20for%20students.aspx Please contact expenses@soton.ac.uk or call them at ext 27094 if you have any queries.

RTSG (Research Training Support Grants) Each eligible student will be given a subproject code at the start of their course and told how much they have been allocated, this can differ depending on your course. The supervisor will be the budget holder in Agresso and will have to approve all orders for you. You can spend your grant on: Computer ‘uplift’ costs Conference Travel Summer Schools Other small value consumables

RTSG (continued) Any unspent money remains in your account until the end of your studentship (when a student submits), after which it is returned to the funder . Balance statements will be sent out three times a year, October, February and June. You can also obtain a balance from your supervisor or the FEPS Finance Team. Additional guidance can be found on the PGR website http://www.gradschool.fpse.soton.ac.uk/rtsg

Thank you for listening! If you have any questions, please let us know by contacting us by email