10.02-Procedure for Developing & Designing a Presentation 10.02 Procedure for Developing & Delivering a Presentation

Step 1- Determine the Purpose Identify a topic Identify the reason for the topic To Educate To Persuade To Narrate 10.02 Procedure for Developing & Delivering a Presentation

Step 2 – Identify the Target Audience Who What Age – What is the general age of the target audience? Educational Background-This knowledge will determine content/vocabulary Interests – Does the audience share common interests Group Membership-Does the audience share similar memberships: FBLA, Boy Scouts etc. Community Leaders Business Owners Parents Students The identifying characteristics of the target audience provide the “hooks” for grabbing their attention by appealing to their age, ability, special interests and group memberships. Age – What is the general age of the target audience? Is the publication being prepared for young children to entertain them and tell a story at a birthday party? Is it for a classroom to inform students about a topic? The age of the target audience will assist in choosing design elements that will be used in the publication. Educational Background – What is the general education level of the target audience? If it can be defined, knowledge of the educational background will determine the amount of text, word choices, and amount of graphics used in the publication. Interests – Does the audience share common interests, such as knitting, doll collecting, or kayaking? 10.02 Procedure for Developing & Delivering a Presentation

Step 3 - Storyboard the content A storyboard is a collection of frames on a piece of paper Used to determine the number of slides needed Used to organize the content of the presentation 10.02 Procedure for Developing & Delivering a Presentation

Step 4 – Select a design Designs Templates -provides consistency in design and color throughout the entire presentation. Appropriate for the purpose of the presentation For example, use a ocean template if preparing a presentation to be delivered at a youth retreat at the Beach 10.02 Procedure for Developing & Delivering a Presentation

Step 5 – Edit the master slide Make any global changes to the template in this step. Anything applied to the master slide will be applied to all slides in the presentation Items to consider editing: Format the footer Edit background colors Edit font sizes and styles Edit bullets Add logos or graphics that will appear on every slide Adjust line spacing 10.02 Procedure for Developing & Delivering a Presentation

Step 6 – Enter the content Rule of Seven 7 lines of text per slide 7 words per line Use words or phrases Add sentences and fine detail to notes. Appropriate language and grammar Correct any spelling errors 10.02 Procedure for Developing & Delivering a Presentation

Step 7 – Add and format graphics, audio, and video (optional) Used to enhance, not distract Place image close enough to the text it illustrates Don’t make image too big or too small Consistent use of graphic types Don’t mix cartoons with photographic images File size of image should not slow presentation Audio and Video How will the file play? Will the file be embedded or linked? Determine the volume level For Embedded and Linked Objects you need 2 files: Source (Original) File-File and information where an object is created. Destination(Target) File- File that the linked or embedded object is inserted into When you change information in a destination file, the information is not updated in the source file) 10.02 Procedure for Developing & Delivering a Presentation

Determine how the video or audio will play Looped (continuous play) On mouse click Automatically 10.02 Procedure for Developing & Delivering a Presentation

Linked Object An object created and inserted into the presentation file. Maintains a connection between the source/original and destination/target file. Can be updated when the original source (Destination/Target) file is updated. A linked object means that the container (presentation file) merely saves the actual filename, as opposed to the whole file. If linked, make sure the presentation, including all supporting files are packaged before saving to another computer. 10.02 Procedure for Developing & Delivering a Presentation

Embedded Objects Does NOT Maintains a connection between the source/original and destination/target file. Once embedded, the object becomes part of the destination/target file. Changes made to the embedded object are reflected in the destination/target file. An embedded object is actually stored in the container (presentation file) rather than pointing to a linked document or file somewhere else. 10.02 Procedure for Developing & Delivering a Presentation

Linked vs Embedded Objects Difference between linked objects and embedded objects. Where you store data. How you update the data after placing it in the file. http://office.microsoft.com/en-us/powerpoint-help/about-linked-objects-and-embedded-objects-HP005243149.aspx 10.02 Procedure for Developing & Delivering a Presentation

Step 8 – Add animations and transitions (optional) Animation adds visual interest and emphasizes key parts Can be applied manually and/or an animation scheme can be used Transitions control the flow of information. How the slides move from previous or next. 10.02 Procedure for Developing & Delivering a Presentation

Animation Make text and pictures fly in, bounce, and zoom out using animation. Animate text by word, letter, or line and add dimming and sound effects. Use entrance and exit effects to fade pictures in and out with items in a bulleted list. Use dimming to keep the reader focused on the content Use emphasis to stress key points 10.02 Procedure for Developing & Delivering a Presentation

Transitions Transitions determine how the presentation will progress from one slide to the next. Random transitions can be set globally to the entire presentation or individually. The speed of the each transition should be consistent and enhance the message. 10.02 Procedure for Developing & Delivering a Presentation

Animation Schemes A preset animation scheme ties together several types of animation effects that complement each other. A scheme is a polished sequence of effects that can be applied to several slides or the whole show. 10.02 Procedure for Developing & Delivering a Presentation

Step 9 – Practice! Practice the timing Practice speech patterns Tone Speed Transition Phrases Voice Projection 10.02 Procedure for Developing & Delivering a Presentation

Step 10: Revise as needed Repeat Steps 4-9 as needed to fine-tune the presentation 10.02 Procedure for Developing & Delivering a Presentation