Bill Collection Process

Modules Initiate Bill Collection – Direct, Advance and TDS by Partner Bill Processing New Customer Enabling in Portal

Initiate Bill Collection – Direct, Advance and TDS The Channel Partner has to login into the portal with their credentials from the email that he/she has received. To Initiate a New Bill: Invoice Management -> Initiate Bill Collection. Click on “New Bill” link of the Customer to initiate a New Bill.

Screen: Initiate Bill Collection – Direct/Advance

Initiate Bill Collection – Direct Select the Payment Type(Direct /Advance/TDS) If the Payment type is Direct then: Select Drawee Bank, Cheque Date, Enter Cheque No, Amount and Remarks, Click on Next button. Enter the Amount Payable for the Invoice to map with the Cheque payment Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount. Click on Next button to save the details and to go to upload the documents. Upload the scanned copy of Check & Challaan in PDF/ZIP format Click “Send for Approval”.

Screen: Initiate Bill Collection – Direct

Initiate Bill Collection –Advance If the Payment type is Advance then: Select Drawee Bank, Cheque Date, Enter Cheque No, Amount and Remarks, Click on Next button. Enter PO Number, PO Amount, TDS Amount and click on Next button to save the details and to go to upload the documents. To add more PO click on the “+” icon, enter PO Number, PO Amount, TDS Amount, Net Amount. Upload the scanned copy of Check & Challaan in PDF/ZIP format Click “Send for Approval”.

Screen: Initiate Bill Collection – Advance

Initiate Bill Collection – TDS If the Payment type is TDS then: Enter Certificate No, TAN of the Deductor, PAN of the Deductor, PAN of the Deductee, select Assessment year, From Date and click on Next button. Enter the Amount Payable for the Invoice to map against the cheque amount Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount. Click on Next button to save the details and to go to Upload documents. Upload the TDS Certificate scanned copy Click on Send for Approval. Go to https://sifyconnect.sify.net/video for Online video Tutorial

Screen: Initiate Bill Collection – TDS

Unapplied Amount – Invoice mapping To Map Unapplied amount against pending Invoices: Invoice Management -> Initiate Bill Collection Click on the Unapplied amount of the Customer Click on the Check number to be mapped Enter the Amount Payable for the Invoice(s) to be mapped against the unapplied amount and click on Next button to save details and upload documents. Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount. Click on Next button Click on Send for Approval.

Advance Amount – Invoice mapping To Map Advance amount against pending Invoices: Invoice Management -> Initiate Bill Collection Click on the Advance amount of the Customer Click on the Check number to be mapped Enter the Amount Payable for the Invoice(s) to be mapped against the unapplied amount and click on Next button to save details and upload documents. Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount. Click on Next button Click on Send for Approval.

Bill Collection Approval The Collection Lead has to login into the portal. To Approve/Reject the Bill Collection: Invoice Management -> Bill Collections. Choose the Customer you wish to process the Bill collection Click on the Bill Collection Request ID Verify the details Select the SBU, Cheque Type, Payment Type and Bank Name Select Approve/Reject and enter Reason for that Click on Submit If approved, on next day, the Collection amount will get updated in the Portal as like in BCM

Screen: Bill Collection Approval

If Bill Collection request get rejected? The Channel Partner has to login into the portal. Go to Invoice Management -> Initiate Bill Collection. Repeat the New Bill process

New Customer Enabling in Portal Send the Customer details in the below(next slide) format to the Channel manager Channel Manager will co-ordinate with respective internal teams and get the Customer mapped and available in the Portal

Customer details Form for New Customer request

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