MICHIGAN’S Electronic Discharge Monitoring Reporting System (e-DMR) Michael Beaulac February 28, 2005

What Are Discharge Monitoring Reports? Discharge Monitoring Reports (DMR): daily & monthly reports submitted to State water regulators by facilities (i.e., industry & municipal WWTP) permitted (NPDES) to discharge treated effluent to lakes and rivers DMRs include: compliance limits of all chemical parameters in the wastewater effluent for each permitted facility December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) The Paper Burden! DMRs reportedly the second-largest federal or state reporting requirement, following only IRS tax returns December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) Why MI needed e-DMR? Eliminate Manual Data Entry: State officials manually entered mailed DMRs into state database Data entered again into EPA's Permit Compliance System Data coding error rate: 4-10 % (depending on who you believe) DMR paper backlog: 3 year’s worth Lack of data access: Staff who needed daily DMRs most didn’t have access to the paper forms. December 29, 2018 Footer (Ex: Internal Use Only)

What We Did to Make it Happen Schema Development Team assembly Financial backing (& commitment) Schema creation Develop back-end system - NMS “Bucket” to capture daily DMRs, including water chemistry Query & reporting capabilities Enhanced availability for district staff 3. Testing & Implementation Facility => State: May 2003 Node Development: Summer – Fall 2003 State => EPA: January 2004 December 29, 2018 Footer (Ex: Internal Use Only)

What We Did to Make it Happen 4. Outreach/Marketing - Communications Pilot testing – w/Industry reps Mass Education – w/200 attendees Web - demo Project Website Exchange Network On-line user manuals Brochures (targeted) Presentations Press events/releases Incentives/Disincentives Paper DMRs no longer delivered to facilities Field inspector site visits December 29, 2018 Footer (Ex: Internal Use Only)

Michigan e-DMR Data Flow – Big Picture Complete data flow from: Permitted Facilities => State => EPA’s Permit Compliance System! December 29, 2018 Footer (Ex: Internal Use Only)

Michigan e-DMR Facility-to-State Data Flow December 29, 2018 Footer (Ex: Internal Use Only)

Michigan e-DMR State-to-CDX Data Flow December 29, 2018 Footer (Ex: Internal Use Only)

NPDES Management System (NMS) & e-DMR System NPDES Management System (NMS) Database e-DMR (E2) System Internet Users (Regulated Facilities) NMS Users (DEQ Staff) December 29, 2018 Footer (Ex: Internal Use Only)

Internet Users (Regulated Facilities) NMS / e-DMR - Scenario NMS Database E-DMR (E2) System 1) DEQ Staff add permit Limits to NMS for a Facility Internet Users (Regulated Facilities) NMS Users (DEQ Staff) December 29, 2018 Footer (Ex: Internal Use Only)

2) NMS copies Permit limits Internet Users (Regulated Facilities) NMS / e-DMR - Scenario NMS Database E-DMR (E2) System 2) NMS copies Permit limits to e-DMR System Internet Users (Regulated Facilities) NMS Users (DEQ Staff) December 29, 2018 Footer (Ex: Internal Use Only)

NMS / e-DMR - Scenario NMS Database E-DMR (E2) System 3) Facility retrieves their Limits from e-DMR System and fills out an e-DMR document Internet Users (Regulated Facilities) NMS Users (DEQ Staff) December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) Facility User Login to the e-DMR System… December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) Select Which Month’s DMR to Work With… December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) …and fill out the DMR Data using the Online Data Entry forms… December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) Enter your personal PIN Number and Certify your Submission… December 29, 2018 Footer (Ex: Internal Use Only)

4) Facility submits their Internet Users (Regulated Facilities) NMS / e-DMR - Scenario 4) Facility submits their DMR back to the e-DMR System NMS Database E-DMR (E2) System 5) e-DMR System sends an e-mail confirmation back to facility Internet Users (Regulated Facilities) NMS Users (DEQ Staff) December 29, 2018 Footer (Ex: Internal Use Only)

6) e-DMR System sends DMR Internet Users (Regulated Facilities) NMS / e-DMR - Scenario NMS Database E-DMR (E2) System 6) e-DMR System sends DMR data back to NMS Internet Users (Regulated Facilities) NMS Users (DEQ Staff) December 29, 2018 Footer (Ex: Internal Use Only)

NMS / e-DMR - Scenario NMS Database e-DMR (E2) System 7) NMS checks e-DMR for compliance and creates a violation if necessary Internet Users (Regulated Facilities) NMS Users (DEQ Staff) December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) …and view the status of your submitted DMRs! December 29, 2018 Footer (Ex: Internal Use Only)

8) DMR data now available Internet Users (Regulated Facilities) NMS / e-DMR - Scenario NMS Database E-DMR (E2) System 8) DMR data now available to DEQ Staff for Evaluation, etc… Internet Users (Regulated Facilities) NMS Users (DEQ Staff) December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) System Architecture Target customers: State Agencies Client-Server based application Developed using Microsoft .NET Framework 1.0 Use Integrated Window Authentication December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) NMS On-line Queries December 29, 2018 Footer (Ex: Internal Use Only)

Summary of Discharges Statewide December 29, 2018 Footer (Ex: Internal Use Only)

Review of Daily Measurements December 29, 2018 Footer (Ex: Internal Use Only)

Michigan’s Facility Participation Results December 29, 2018 Footer (Ex: Internal Use Only)

State Water Bureau Benefits Reduce data coding operators and other staff resources (but increases help desk need) Improves data quality: facility => State => EPA by elimination of data coding errors Improves the MI wastewater program efficiency … shifts focus to C & E Three-year backlog of paper reports eliminated … and never to appear again! December 29, 2018 Footer (Ex: Internal Use Only)

State Government Annual Cost Savings & ROI Annual Savings: $250,000 - $500,000 (at full implementation with all 1,180 facilities) Return on Investment: 3 - 4 years December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) Facility Benefits Annotated Quotes from our Permitted Facilities … “Saves my compliance admin costs … streamlines the DMR reporting process” “… provides immediate feedback of compliance status for proper actions” “… will increase the amount of data accessible for trend analysis” “… data entry errors are reduced …” “Time saver … more traceable than paper … immediate confirmation of receipt” December 29, 2018 Footer (Ex: Internal Use Only)

Facility Annual Cost Savings … at least $2,000 saved per facility per year or $2,360,000* *(… and this may be low) December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) Public Benefits Increases public access to environmental information via the web (future scope) Increases Water Bureau staff’ availability for better respond to public inquiries (i.e., problem solving) December 29, 2018 Footer (Ex: Internal Use Only)

Upcoming e-Applications Permitting - (June 2004 – December 2007) Toxic Release Inventory – (January - February 2005) Groundwater Reporting - (March 2005) STORET – (March - April 2005) Drinking Water Reports - (March 2005) AWR and Tier II – (Winter 2005/2006) Homeland Security – (Winter 2005/2006) Air Quality Reporting – (Winter 2006) Dry Cleaning – (Winter 2006) December 29, 2018 Footer (Ex: Internal Use Only)

Footer (Ex: Internal Use Only) Further Information Michael Beaulac MI Department of Environmental Quality 517-241-7808 beaulacm@michigan.gov Jeff Jones 517-335-4125 jonesjj@michigan.gov December 29, 2018 Footer (Ex: Internal Use Only)