City, State School Type Construction Type Submitting Firm 2017 Monarch Award Project Name City, State School Type Construction Type Submitting Firm

SW Region 2017 Monarch Award Package Instructions and Checklist The Southwest Region Monarch award submittal package must be submitted electronically using the attached template. All projects must have been completed after January 1, 2011. Complete a submittal package for each project that you have registered. Email your completed PowerPoint package to donna@a4le.org. Be sure to mark “SW Monarch Award” in the subject line. Submissions are due February 1, 2017. INSTRUCTIONS: Modify this template to include photos, charts ,mages , data and narrative as identified on each PPT slide. Duplicate slides if necessary. Downsize all photos to 72 dpi screen resolution. Remove this checklist from your final submittal package. CRITERIA FOR JUDGING Photos. Select up to ten photos per project. Please include interior and exterior photos with photo captions. If your project is a renovation, please include before and after photos. Firm name may not appear on photos. Site Plans/Floor Plans. Duplicate slide if necessary. Firm name may not appear on site plans/floor plans. Project Narrative. Provide a narrative description of the project that highlights exceptional features, discusses specific challenges presented, how those challenges were met, and any other points of significance. Do not to exceed 2 pages total. Project Budget. Please provide document(s) showing project budget, as well as verification that project was completed within the limits of approved budget. Project Details Form. Educational Specifications or Program of Requirements document, including a short summary of state/provincial guidelines. ADDITIONAL DATA REQUIRED Project Data Form. This information will be confidential and removed from information given to jury. Photo Release Form. An original signed copy must be submitted to allow us to reprint photos in the conference program, on the region web site, or to be used in future marketing pieces. Please include one release per project. For more information contact Donna (A4LE Headquarters) at donna@a4le.org

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Site Plan

Floor Plan

Project Narrative (page 1)

Project Narrative (page 2)

Project Budget

Project Details 1. Project Name 2. District Name 3. City/State 4. Superintendent 5. Occupancy Date 6. Grades Housed 7. Design Capacity (# of students) 8. Site Size (acres) 9. Gross Area (Sq. Ft.) 10. Space per Pupil (Gross) Design Build (Y/N)? If yes, Total Costs If yes, Cost Include: If no, Site Development Costs If no, Construction Costs If no, FF&E If no, Other: If no, Total Cost

Ed Specs / Program of Requirements Please include a PDF of the educational specifications/program of requirements along with your submittal package. Ed Specs / Program of Requirements

Project Data: (Confidential Information) Submitting Firm: Project Role Project Contact Title Address City, State or Province, Country Phone Joint Partner Firm: Project Role Project Contact Title Address City, State or Province, Country Phone Other Firm: Project Role Project Contact Title Address City, State or Province, Country Phone Construction Firm: Project Role Project Contact Title Address City, State or Province, Country Phone

Photo Release: (Return SIGNED copy with your submittal) Print, Sign, Scan and Submit with Package Name of Project: Location of Project: A4LE has our permission to: Send photos electronically to jury members (required for entry). Display photos in the award winners’ area of the website, if selected as a finalist. Display photos on other sections of the website as representative A4LE projects. Print photos in A4LE newsletters. Print photos on A4LE marketing materials, i.e. brochures , awards, call for entries, etc. Print photos and project details in the A4LE Design Portfolio, if selected as a finalist. Special projects with prior permission. Please Note: A4LE maintains an in-house archive of school designs as part of our research library. Your information will be entered and recorded as one of those designs. Firm: Responsible Party/Photographer: Signature: Date of Release: Photo Release: (Return SIGNED copy with your submittal)