Enterprise Asset Management February 13, 2013 Customer Utility Board DRAFT

Budget Phases BASE CSL Pkg 010 Pkg 031 Pkg 060 Pkg 090 Pkg 091 Pkg 092 Pkg 093 POPs Approved Modified Denied Reduction Exercise LAB ARB GBB LAB Normal Budget Build Process What Really Happened DRAFT

What we knew at GBB of $205,807 Pkg 031 = State Government Service Charge ($92,860) DAS Assessment/Charge for Service Reduction COO - Assessment ETS - Charges for Services EGS - Charges for Services Policy Option Packages (POPs) EAM Surplus Property – Pkg 114 for Workload – ($112,947) did not move forward DRAFT

What was released at GBB ($2,904,769) BASE ($114,638) PERS Reduction Package 010 ($48) PERS Reduction Package 031 ($92,860) SGSC Package 081 $882 PERS Reduction Package 090 ($1,954,712) HB 3182 Budget Reductions PERS Reduction if positions were used Package 092 ($69,958) PERS Reduction Package 093 ($558,997) PERS Reduction Package 116 Supreme Court Building Policy ($1,491) PERS Reduction Package 114 Surplus Staffing Policy ($112,947) DRAFT

EAM Budget Adjustments Budget CategoryBudget PhaseAmountItem Category SSPkg 031 ($92,860)SGSC BothPkg 114 ($112,947)POP Pulled Pre-GBB Release $ (205,807) PSBase ($114,638)PERS PSPkg 010 ($48)PERS PSPkg 081 $882PERS SSPkg 090 ($1,954,712)Reductions PSPkg 092 ($69,958)PERS PSPkg 093 ($558,997)PERS PSPkg 116 ($1,491)PERS Post -GBB Release ($2,698,962) Total Reductions ($2,904,769) DRAFT

EAM – Planning & Construction Management Planning & ConstructionARBGBBNET $5,594,574 $5,523,628 ($70,946) PRICE LIST Project Management Hourly Rate Senior Project Manager$136 - Mid-Level Project Manager$110 - Interior Project Manager$101 - Entry Level Project Manager$87 - DRAFT

EAM – Planning & Construction Management Total Reductions to Program At GBB – ($70,946) Recommendation – No Change to Rates for this program DRAFT

EAM – Rent Program History of the Uniform Rent Rate Office Space $1.32 $1.38 $1.45 per square foot per month Storage Space $0.47 $0.50 per square foot per month DRAFT

EAM – Rent Program DRAFT

EAM – Rent Program ARB Net changesGRB Debt Service $30,481, Debt Service $30,481, Depreciation $16,821, Depreciation $16,821, Utilities $12,291, ($300,000)Utilities $11,768, Total $59,593, ($300,000)Total $59,070, Admin Trx $746, Admin Trx $746, Operating Trx $819, Operating Trx $819, Transfers $183, Transfers $183, PS $19,363, ($431,710)PS $18,932, S&S $13,737, ($433,540)S&S $13,527, Cap Outlay $109, Cap Outlay $109, Total $34,960, ($865,250)Total $34,318, Grand Total $94,554, ($1,165,250)Grand Total $93,388, DRAFT

EAM – Real Estate Services Leasing Fee Matrix Transaction TypeFee Lease Renewal: Two (2) year term or less 1.75% of the Net Rent gross value of the first 2 years Lease Renewal: Greater than two (2) year term 2% of the Net Rent gross value of the first 2 years New Leases 3% of the Net Rent gross value of the first 2 years Existing Leases 1% of the Net Rent gross value of the first 2 years DAS-owned building lease portfolio management $ per agency per biennium On Demand Lease Administration Services $92.00 per hour after the first hour of service DRAFT

EAM – Real Estate Services (Cont.) Real Property Transactions – Land Sales This program manages the real property transactions (purchases, sales, exchanges, easements etc.) by DAS and other state agencies as required/requested (ORS 270). Real property transactions are billed on a fee-for-service rate ($122 per hour) plus direct costs associated with the transaction. Statewide Facilities Coordination (SFC) These charges cover Department of Administrative Services expenses for coordinating/facilitating potential development of new building or facilities, and planning of major construction projects by all state agencies under ORS The costs are allocated to agencies based on budgeted Full-Time Equivalent (FTE) positions for each state agency with 15 or more FTE. Agencies with less than 15 FTE employees are not assessed. DRAFT

EAM – Real Estate Services (Cont.) Real Estate Services ARBGBBNET $3,442,779 $3,042,235 ($400,544) Recap of Changes Base - PERS Changes ($34,831) Package SGSC ($5,738) Package May 2012 Reduction $882 Package Reduction ($313,515) Package PERS ($5,266) Package PERS ($42,076) Total ($400,544) DRAFT

EAM – Real Estate Services Total Reductions to Program At GBB – ($400,544) Recommendation – No Reductions to rates DRAFT

EAM – Fleet & Parking Services DAS Statewide Fleet Administration Under the authority of ORS the Department of Administrative Services (DAS) Statewide Fleet Administration shall control and regulate the acquisition, operation, use, maintenance, and disposal of and access to motor vehicles used for state business. In addition, DAS Fleet is responsible for providing safe, dependable transportation in a cost effective manner. DRAFT

EAM – Fleet & Parking Services Fleet & Parking Services ARBGBBNET $40,104,554 $39,440,903 ($663,651) Recap of Changes Base - PERS Changes ($24,165) Package SGSC ($14,823) Package Reduction ($530,000) Package PERS ($10,528) Package PERS ($84,135) Total ($663,651) DRAFT

EAM – Fleet & Parking Services Total Reductions to Program At GBB – ($663,651) Recommendation – Daily rental rates were reduced in the price list. Daily Rental Rates ARB GBB Net Vehicle TypeDaily Rate Change SEDAN – FWD & AWD (inc. alt-fuel, flex-fuel, hybrid) $49.00 $40.00 ($9.00) SPORT UTILITY VEHICLE (inc. flex-fuel and hybrid) $79.00 $60.00 ($19.00) 7 PASSENGER MINI VAN $69.00 $60.00 ($9.00) 12 PASSENGER VAN $79.00 $70.00 ($9.00) CARGO VAN $59.00 $45.00 ($14.00) PICKUP $69.00 $60.00 ($9.00) DRAFT

EAM – Surplus Property Property Distribution The State Surplus Property program collects and disposes of state and local government surplus personal property. It utilizes a variety of marketing methods, including fixed price sales and online auctions. Customers include state and local governments, qualified non-profit organizations and the public. State Surplus is self supporting and receives no general funds to operate the program. Surplus is governed by ORS 279A, which states that the program may recover the cost of property disposal through the amount received through sale of items or that Surplus bills agencies for the difference. The Surplus program has no control over the quality, quantity or resale value of items sold in any given period. DRAFT

EAM – Surplus Property Surplus Property ARBGBBNET $5,173,228 $4,590,229 ($582,999) Recap of Changes Base - PERS Changes ($17,076) Package PERS ($1) Package SGSC ($8,127) Package Reduction ($387,324) Package PERS ($6,398) Package PERS ($51,126) Total ($470,052) POP Package Staffing ($112,947) Total ($582,999) DRAFT

EAM – Surplus Property Division following Recommendations from CUB in October Presented reductions in costs to the CUB because program was not generating enough revenue for POP 114 for staffing did not move forward. DRAFT

Other Information LFO Reduction Exercise Possible more reductions during session If more reductions are realized adjustments can be made If not, rates remain static Legislative Session – Changes from GBB to LAB based upon legislative direction. DRAFT

Questions? DRAFT