Four Methods of Tracking Students Visit at Off-Site Tutoring Sessions Chenxiao Wang Student Learning Center University of Oklahoma

Student Learning Center at OU Free Tutoring with PLA and Professor/GTA Student Success Series Online Tutoring Free Study places and computer lab

Student Learning Center at OU 21 places all over the campus. 21,000 visits for academic year The place can be categorized as Center and Satellite

Center example

Satellite example

217 2,138 Purpose for tracking students visit Collect data of utilization of our center Internal reporting to admin Justify budgets Pinpoint areas of weakness 2,691 Number of clients for previous 3 semester

Methods for Tracking Students Visits Laptop/DesktopSign in sheet Magnetic-Stripe Card Reader TutorTrac on an iPad

Laptop/Desktop Accessible to all features. Can handle burst visiting by attaching usb card reader. Normal way to use TutorTrac Hard to Transport Depends on the condition of the facility Cost is higher

Sign in Sheet Easy to carry Facility independent – useable everywhere No cost Easy to lose Hard to validate hand writing data Extra human labor required for data entry

Easy to carry Facility independent – useable everywhere Login and logout fast, able to handle burst visits. Hard to validate data Extra human labor required Sometime depends on battery life. Function Limits Portable Magnetic-Stripe Card Reader

Combine all the advantages above No post session labor needed Data is more often correct No function limits A little bit costly but can be optimized Currently third-party app is needed Wifi required TutorTrac on the iPad

Our Equipment Costs for Tracking Students Visits Laptop/Desktop $ Sign in sheet $0 Magnetic-Stripe Card Reader $600 TutorTrac on an iPad $520

iPad: Behind the Scenes Student ID send to TutorTrac via the link Student ID read from card swiper attached to the ipad.

iPad: Behind the Scenes This link is where TutorTrac used to verify and login the student. The parameter findstud specify the student ID to be verified. Thus if we can read the student ID from the ipad and send to this link,that make it possible to login the students on the mobile devices

iPad: Behind the Scenes

QUESTIONS? Chenxiao Wang Student Learning Center University of Oklahoma

Four Methods of Tracking Students Visit at Off-Site Tutoring Sessions Chenxiao Wang Student Learning Center University of Oklahoma